3461 Weekly Estimate
The
3461 Weekly Estimate
screen allows a user to create, modify, and print 3461 Estimate forms (including a continuation page) and corresponding 3461 Pro Forma Invoice reports for zone processing periods.This screen can be opened by choosing
3461 Weekly Estimate
from the Forms
menu.The 3461 Weekly Estimate is designed to report to US Customs at the beginning of each zone processing period to estimate the products which will be entered into US Customs territory during the selected zone period.
Estimates are reported at the HS Code detail level. Manifest quantity will be reported in the 3461 Estimate form while weight, volume, and manifest quantity will be reported on the 3461 Pro Forma Invoice. This data will be used later for comparison against actual amounts entered into US commerce.
Upon generating the 7501, you will be notified if:
- The 7501 contains any HTS Numbers that were not reported on the 3461.
- The volume and/or reporting quantity on the 7501 exceeds that on the 3461 for a given HTS.
Command Buttons
The following command buttons are located at the top of the
CBP 3461 Estimate
screen.Command Buttons | Description |
|---|---|
Add Entry | Creates a new 3461 Estimate and Pro Forma invoice based off the data currently on the screen. |
All Layer Countries | If this button was clicked prior to clicking Add Entry , a new 3461 Estimate Form will be created using the unique set of Countries of Origin in the inventory layers. Each HTS Number and Country Combination will have a separate line on the estimate. All countries are included regardless of the stage of the 214. Both preliminary and final 214s will be considered for the purposes of an estimate. Countries will only be excluded if the estimated value and/or final value fields were not completed on the 214. The weight and value used for the line item will be the maximum weight and value for that HTS Number on the current 3461. |
Primary Layer Country | If this button was clicked prior to clicking Add Entry , a new 3461 document will be created with the Country of Origin (COO) and Manufacturer ID (MID) information of the foreign inventory layer with the highest remaining inventory value.An exact copy of the currently selected 3461 will appear on the 3461 Weekly Estimate screen, with the exception of the COO and MID. These values will come from the highest value 214. This results in one line item for each HS with the same COO and MID on each line. The highest value foreign receipt that is determined by this routine is displayed in the 214 Number field on the screen.Although most petroleum FTZ systems once used this method, it is no longer recommended by Thomson Reuters. |
Copy Current | If this button was clicked prior to clicking Add Entry , a new 3461 will be created based on the data currently displayed on the 3461 Weekly Estimate screen. This will produce an exact copy of the currently selected 3461. The only differences will be the Entry Number and Entry Date. |
Generate | Creates a printable 3461 Estimate form, Pro Forma Invoice, and ABI Entry form. All elements entered in the 3461 Estimate screen will be verified and saved prior to the creation of the form. After the form(s) is produced, clicking the report link(s) will open the report(s) in a separate browser tab.The format of the ABI form is configurable. |
Save | Saves any changes made to the fields on the CBP 3461 Estimate screen without printing a 3461 Estimate form. |
Exit | Closes the 3461 Estimate screen without saving the newly entered data. However, the 216 shell created by clicking Add Entry , along with any information that was saved or printed prior to clicking Exit , will be retained. |
Calculate Values
As new HTS line items are added to the 3461, and as the Weight and/or API of an HS line are updated, the
Volume, Report Qty
, and Value
fields cannot be edited. To populate these fields, click the Calculate Values
link below the first table.There are separate
API Calculations
by refinery where the formula is the same, but the constant values are different. The API Calculations
are as follows:API Calculations | Description |
|---|---|
Volume in BBLS | (Weight in LBS / 42) / {[141.5 / (131.5 + API Gravity) * ApiDensityOfWater] - ApiAtmosphericFactor} |
Report Qty | Calculated by multiplying the entered weight by the appropriate multiplier to determine the reporting quantity desired by the HS of the line item. The required Reporting Quantity is determined from the HTS Maintenance table. The multiplier to exchange the weight to the necessary Reporting Quantity is determined from the UOM Conversion table. |
Value | Calculated by multiplying the calculated volume by the Value Per to determine the value for the HTS line item. |
If multiple HS lines are required to be added or edited, perform all additions and edits and click the
Calculate Values
link only once for all lines to be calculated. This speeds up the data entry process.
HTS Lines
To add an individual HTS line, click
Add New HTS
.
A new row will appear at the top of the grid, where you can populate detail information. If this new row does not appear, the 3461 can no longer be edited due to submission of the form or the processing of the week’s attribution. After the new detail information has been entered, click
Insert
. This will add the HTS line onto the 3461.
Upon clicking Save, the Volume, Report Qty, and Value fields will not be automatically calculated. To calculate these fields, click
Calculate Values
.
To edit an HTS line existing on the 3461, choose an HTS line from the grid and click
Edit
on the far left.
Make any necessary changes and click Update. If the update is determined to be unnecessary, click
Cancel
to drop the changes.
To delete an HTS line existing on the 3461, choose an HTS line from the grid and click
Delete
on the left.
Data Entry Fields
The
CBP 3461 Estimate
screen contains the following data entry fields:Fields | Description |
|---|---|
Entry Number | This drop-down lists all saved 3461s for the selected zone, sorted by Entry Begin Date. The Entry Begin Date will be appended at the end of the document number. Upon loading, the screen will display the most recently created 3461 form. When Add Entry is clicked, a new Entry Number will be calculated for the new 3461, using a three-digit Entry Filer Code and a seven-digit sequential number. Both numbers are stored in the Defaults Maintenance table. One last digit (a calculated check digit defined by US Customs) appends the code.Entry number calculations can be configured and are created sequentially. If you are notified that a new sequence of entry numbers should be used, be sure to request notification of the change in advance, since the creation of the 3461 locks in the entry number you will use. Next, determine the last 3461 that will be entered using the old sequence number. After the last 3461 in the sequence is recorded and saved in the application, open the Subzone Defaults screen. Find the line item in the grid and click Edit . Scroll to the LastEntryNum field and change it to the number preceding the next Entry Number to be used. Scroll back to the left and click Update .The next 3461 used will display the starting number for the new sequence and check digits will be calculated automatically. This field appears in Box 4 of the 3461 and in the headers for the Continuation Page and Pro Forma. |
Importer Number | Record the IRS, EIN, SSN, or CBP-assigned number of the Importer of Record (IOR). The IOR is defined as the owner or purchaser of the goods, or (when designated by the owner/purchaser/consignee) a licensed Customs broker. The IOR is the individual or firm liable for payment of all duties and meeting all statutory and regulatory requirements incurred as a result of importation, as described in 19 C.F.R. § 141.1(b) of the Customs Regulations. The IOR shown on the invoice should be the same party on the 7501 unless the form reflects a licensed Customs broker. Only the following formats shall be used:
This field appears in Box 8 of the 3461 and in the header of the Continuation Page and Pro Forma. |
Importer of Record | The name of the importer as described in 19 C.F.R. § 141.1(b) of the Customs Regulations. This field appears in Box 10 of the 3461. It also appears in Box 27 (to the right of the applicant signature) in the header of the Continuation Page and the Pro Forma. |
Importer Address | The importer’s street address as described in 19 C.F.R. § 141.1(b) of the Customs Regulations. This field appears in Box 10 of the 3461 and the header of the Pro Forma. |
City State ZIP | The city, state, and ZIP code for the importer address as described in 19 C.F.R. § 141.1(b) of the Customs Regulations. This field appears in Box 10 of the 3461, under the applicant signature. |
Phone Number | The contact phone number for the certifier of the 3461. This field appears in Box 27 of the 3461, under the applicant signature. |
Location of Goods | The “Location Identifier Number” (FIRMS Code File) where the merchandise is awaiting release. This field is defaulted using a value obtained from the Location of Goods field in the Defaults Maintenance table.This field appears in Box 14 of the 3461. |
US Port of Entry | The four-digit numeric code for the port where the entry is being filed (e.g. Miami, FL = 5201; Los Angeles, CA = 2704). ONESOURCE FTZ Petro populates the drop-down list of valid Port Codes using the Port of Lading Maintenance table. A table of Port Codes can be found in Annex A of the TSUSA and is included in Appendix B of this Help Center. This field appears in Box 5 of the 3461. |
Description of Merchandise | A short description of the merchandise contained in the estimated entry. This field appears in Box 20 of the 3461. |
Statements | An indication of which standard statements should print at the bottom of the Pro Forma. Checking this box will cause the corresponding statement (stored in the Defaults Maintenance table) to be printed on the footer of the Pro Forma: to the left of the signature of the person certifying the entry. The Libya Statement box and/or TSCA Statement boxes can be defaulted to always be checked by setting the appropriate configuration flags. |
Entry Begin Date | The first date of the weekly entry to be covered by the 3461 document. This text field accepts only date-formatted text (MM/DD/YY or MM/DD/YYYY) and is defaulted to the Entry End Date of the previous entry plus one day and cannot be edited. There can never be more than one estimate per period per subzone. Therefore, Entry Begin Date and Entry End Date will never overlap with any other periods in the 3461 data tables.This field appears in Box 1 of the 3461, the header of the 3461 form in the period comment, and the header of the Pro Forma in the period comment. |
Entry End Date | The last date of the weekly entry to be covered by the 3461 document. This text field accepts only date-formatted text (MM/DD/YY or MM/DD/YYYY) and is defaulted to be seven days later than the Entry Begin Date. The Entry Begin Date must be on or before the Entry End Date . This field appears in the header of the 3461 form in the period comment, as well as the header of the Pro Forma in the period comment. |
Submission Date | The date on which the 3461 is submitted to CBP for approval. This date defaults to the date on which the new 3461 was created but can be changed by you. The Submission Date must be on or before the Entry Begin Date .This field appears in Box 27 of the 3461, below the applicant signature. |
214 Number | The 214 used to determine the Value Per and Charges Per to be used on the 3461. This field does not appear on the 3461 form, the Continuation Page, or the Pro Forma. |
Value Per | The value per barrel used to calculate the value of each HTS line item on the 3461. This field does not appear on the 3461 form, but each is listed on the Pro Forma in the Value Per column. |
Charges Per | The charges per barrel used to calculate the charges for each HTS line item on the 3461. The Charges Per is multiplied by the volume of each HTS line item to determine the charges listed on the Pro Forma in the Charges column. This field does not appear on the 3461 form, the Continuation Page, or the Pro Forma. |
Report Format | The selected format in which the 3461 form, the Continuation Page, and Pro Forma will be produced. Available formats include Adobe PDF (default), Excel Spreadsheet, and Word Document. |
HS Code | The appropriate duty/statistical reporting number under which the article is classified in the Tariff Schedules of the United States Annotated (or Harmonized System Tariff). List all HTS Numbers anticipated to be removed from the zone during the given week. The possible values of HTS Numbers are populated from the HTS Maintenance table. The HS Codes do not appear on the 3461 but are listed on the Continuation Page (in the order in which they appear on the screen) in the HS Column. This field is also listed on the Pro Forma in the HTS Number column. On the Pro Forma, the description associated with the HTS Number is also printed in the HTS Description column. |
Country | The Country of Origin utilizing the two-character ISO Country Code specified in International Standard ISO 3166. The Country of Origin is the country of manufacture, production, or growth of the corresponding HTS line item. The Country of Origin is defaulted from the creation of the entry (for more information, please refer to the Add Entry link description in the Command Buttons section of this chapter). The possible values of Country are populated from the Country Maintenance table.This field does not appear on the 3461 form, but each is listed on the Continuation Page in the Country column (with the corresponding HTS Number) and on the Pro Forma in the Country column. |
Weight | The weight (in pounds) of the corresponding HTS Number planned to be entered for consumption during the given zone week. Weight must be greater than 0. This field does not appear on the 3461 form, but each is listed on the Pro Forma in the Weight column. |
API Gravity | The API Gravity of the corresponding HTS Number to be used to calculate the volume planned to be entered for consumption during the given zone week.This field does not appear on the 3461 form, the Continuation Page, or the Pro Forma. |
Volume | The volume of the corresponding HS planned to be entered for consumption during the given zone week. The Volume field is not editable by you, but it is calculated from the entered API Gravity and the API Calculation . This field does not appear on the 3461 form, but each is listed on the Pro Forma in the TxnQty column. |
Report Qty | The quantity of the corresponding HS planned to be entered for consumption during the given zone week. The Report Qty field is not editable by you but is calculated by multiplying the entered weight by the appropriate multiplier to determine the reporting quantity required by for the HTS line item.
This field does not appear on the 3461 form, but each is listed on the Continuation Page in the Manifest Quantity and RptQty columns of the Pro Forma. |
Value | The value of the corresponding HS planned to be entered for consumption during the given zone week. The Value field is not editable by you but is calculated by multiplying the calculated volume by the Value Per to determine the value for the HTS line item. This field does not appear on the 3461 form, but each is listed on the Pro Forma’s Value column. |
Invisible Populated Fields
While not appearing on the 3461 screen, the following boxes on the 3461 are populated by the application as noted:
Box 3 | Entry Type Code/Name – The appropriate entry type code by selecting the two-digit numeric code for the type of entry being filed. This field is defaulted to “06” which represents Foreign-Trade Zone (Consumption). |
Box 9 | Importer Number – Since the Importer Number is the same as the Consignee Number (Box 8 on the 3461 form), the phrase SAME appears. |
Box 11 | Importer of Record Name – Since the Importer of Record Name is the same as the Ultimate Consignee name (Box 10 on the 3461 form), the phrase SAME appears. |
Box 15 | Vessel Code/Name – In the case of a weekly entry submission for a Foreign-Trade Zone, this field is populated with the zone number. This number is stored in the Defaults Maintenance table. |
Box 19 | Total Value – The total invoice value of the shipment in US dollars (USD) rounded off to the nearest whole dollar. This value is calculated by adding the values of each line item displayed on the screen. |
Box 22 | IT/BL/AWB Code – Instead of the Immediate Transfer/Bill of Lading/Air Waybill Number insert, this field contains the zone status of the merchandise to be entered during the week. This field is defaulted to “PF/NPF” (Privileged Foreign/Non-Privileged Foreign) to cover all scenarios of weekly entry. |
Box 23 | Manifest Quantity – The total manifest quantity of the shipment in USD. This value is calculated by adding the volumes of each line item displayed on the screen. |
Box 24 | HTS Number – Since there are multiple HTS Numbers on the Pro Forma, the phrase SEE ATTACHED will appear on the 3461 form. |
Box 25 | Country of Origin – Since there are multiple Countries of Origin on the Pro Forma, this space is left blank on the 3461 form. |
Box 26 | Manufacturer Number – Since there are multiple Manufacturer Numbers on the Pro Forma, this space is left blank on the 3461 form. On the Continuation Page, the Manufacturer ID is displayed in the Manufacturer ID column and appears in the header of the Pro Forma. This ID is obtained from the Manufacturer ID field in the Defaults Maintenance table. |
Invisible Fields (Populate on Continuation Page)
While not appearing on the
CBP 3461 Estimate
screen, the following information is populated by the application on the Continuation Page as noted:Fields | Description |
|---|---|
UOM | The reporting unit of measure of the HTS Number in the detail line in the UOM column. This UOM is determined from the HTS Maintenance table. |
AV/Specific Rate | The duty rates associated with the HTS Number in the detail line in the AV/Specific Column. The duty rates are determined from the HTS Maintenance table. |
Invisible Fields (Populate on Pro Forma)
While not appearing on the
CBP 3461 Estimate
screen, the following information is populated by the application on the Pro Forma as noted:Fields | Description |
|---|---|
Port of Entry | This value is populated by the FTZ Port field in the Defaults Maintenance table. |
Fields Not Populated (Leave Blank)
The following fields are not populated on the
CBP 3461 Estimate
screen. Leave these fields blank:Fields | Description |
|---|---|
Box 2 | Elected Entry Date |
BOX 6 | Single Transmission Bond |
Box 7 | Broker/Importer File Number |
Box 12 | Carrier Code |
Box 13 | Voyage/Flight/Trip |
Box 16 | US Port of Unlading |
Box 17 | Manifest Number |
Box 19 | General Order (G.O.) Number |
Box 21 | IT/BOL/AWB Code |
Box 28 | CBP Use Only |
Box 29 | Broker or Other Government Agency Use |
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