Importer Documents [PG22]
After completing and saving the
Hazardous Materials [PG18]
tab, proceed to the Importer Documents [PG22]
tab.The
Importer Documents [PG22]
tab correlates with the PG22 Record of the PGA Message Set. This is a conditional PGA input record that provides data pertaining to importer documents and declarations. 
The following links are located at the top left corner of this section:
Links | Description |
|---|---|
Save | Save any data that was added or changed since the most recent save in Edit Mode. |
Cancel | Discard all changes made after the most recent save. The tab will revert to Read Only Mode. |
Edit | Activate Edit Mode so any necessary additions/modifications can be made to the open record. This action will only be made available once one or more records exist on the tab. |
Add New | Add a new record. This action will only be made available once one or more records exist on the tab. |
Delete | Delete the selected record. This action will only be made available once one or more records exist on the tab. |
If PG22 data is required, enter the appropriate information in the fields listed below:
Fields | Description |
|---|---|
Importer Substantiating Signed Document/Signed Confirmation Letter | A code of “ Y ” (yes) indicates that the importer has a copy of a document (contract, PGA permission letter, etc.) required to import a product that is under a government agency jurisdiction. |
Document Identifier | This code indicates the type of document or specific PGA form number being certified. For a list of valid codes, see Appendix PGA (Document Identifier). |
Conformance Declaration | This number corresponds to the box number from the PGA form (e.g. if DOT HS-7 box 2B is checked, enter “2B”). If no box numbers exist, the value in the “Compliance Description” field will be used. |
Entity Role Code | This code identifies the entity making the declaration certification. If this Data Element is used, ensure that PG19, PG20, and PG21 are completed with appropriate name, address, and contact information, as required. For a list of valid codes, use the Entity Role Codes from PG19. For more information, see Appendix PGA. |
Declaration Code | This code indicates the declaration/conformance criteria of an item. For a list of valid codes, see Appendix PGA (Declaration Code). |
Declaration Certification | A code of “ Y ” (yes) indicates that the entity certifies the data or the signature is on file. |
Date Of Signature | The date of the signature on the declaration certification. |
Invoice Number | The invoice number as issued by the supplier. |
Compliance Description | Text describing the information required by the PGA. |
Click
Save
to save changes. You will be unable to proceed until Save
is clicked. 
After saving the contents of the upper section of the
Importer Documents
tab, proceed to the Entities
sub-tab below.The
Entities
sub-tab correlates with the PG19, PG20, and PG22 Record of the PGA Message Set. This is where you will associate all of the entity data required for the Importer Document Record.If an entity must be associated to the importer document data, enter the appropriate information in the fields listed below:
Fields | Description |
|---|---|
Entity | The name of the entity that will be reported on the PG19 record. This name is stored in the “Company Partners” maintenance screen. |
Entity Roles | All roles that associated to the selected entity in the “Company Partners” maintenance screen will appear in the “Entity Roles” drop-down. To complete this field, click on the drop-down and select the specific role this particular entity will perform at the Importer Document level. |
Individual | The name of the individual that will be reported on the PG22 record. This name is stored in the “Company Partners” maintenance screen and is tied to the selected entity. |
Individual Roles | All roles that are associated to the selected individual in the “Company Partners” maintenance screen will appear in the “Individual Roles” dropdown. To complete this field, click on the drop-down and select the specific role this particular individual will perform at the Importer Document level. |
Identification | The Identification Code and Number being reported in the PGA Message for this Entity. Examples include DUNS, IRS Number, and Manufacturer ID. |
To add an entity:
- Use theEntitydrop-down to choose an entity.
- Use theEntity Rolesdrop-down to choose which entity role codes should be applied to the entity.
- You may then apply any individual information and roles that may be associated to the entity being reported, should that individual information be required.
- Once the data in these fields has been filled out, clickAdd Entity.
The entity will now appear in a grid above the fields.
To view the entity details associated with a Company ID:
- Choose a Company ID from the grid.
- Click on the corresponding expansion arrow on the far left.
Additional details will then become visible.
The
Remarks
sub-tab correlates with the PG24 Record of the PGA Message Set. This is where you will associate all of the necessary remarks data for the Importer Document Record.If remarks must be associated to the importer document data, enter the appropriate information in the fields listed below:
Fields | Description |
|---|---|
Type Code | A code indicating the type of remark. For a list of valid codes, refer to Appendix PGA (Remarks Type Code). |
Code | A code indicating the remark. If a Remarks Type Code is reported, either a “Remarks Code” or “Remarks Text” is required. For a list of valid codes, refer to Appendix PGA (Remarks Code). |
Remarks Text | Free form text relevant to the shipment or the commodity. |
After all required data has been entered, click
Save
and proceed to the Affirmation
tab.note
If you do not click
Save
before you move to the next tab, you will lose all of the data under the tab and will then need to re-enter it.
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