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This article applies to:

  • Product: ONESOURCE Determination,ONESOURCE Indirect Tax

Add a company

Companies get added to Determination to organize transaction and audit data, create business-to-business (B2B) relationships, and share tax configurations and other data.
You can add as many companies as you need to fulfill your business requirements.
For example, you can:
  • Add separate companies based on corporate divisions or geographies. This allows you to maintain separate custom data for each company and to individually report on each company’s audit data.
  • Add a parent company to maintain master data that's shared among 1 or more child-transacting companies. A parent company, which isn't an actual legal entity, can be used as an organizational structure to define the child companies, which are actual legal entities.
    tip
    If you want to share data across companies, a best practice is to use a parent company to connect each child company. This allows each child company to inherit data from the parent company.

The reason for adding companies

Companies get added to Determination to:
  • Organize transaction and audit data
  • Create business-to-business (B2B) relationships
  • Share tax configurations and other data

Steps to add a company

  1. Select
    Companies
    , and then
    Add Company
    .
  2. Select the type of company:
    1. Parent
       - A parent company maintains master data (company settings and configurations) that's shared among 1or more child-transacting companies. A parent company can't inherit master data from another company.
    2. Child
       - A child company inherits master data from the parent company you select.
  3. Enter the company name.
  4. In the
    External ID
     field, enter the name or code used by external systems to uniquely identify the company you're adding.
  5. Enter the short name for the company, which is a maximum of 10 characters.
  6. Enter the company's legal name (if different from the company name).
  7. Select
    Next
    .
  8. On the Company Role page, select the company role, which specifies whether the transacting company's the buyer, seller, or middleman in a transaction. This role's used for a specific document (referred to as a document type) from your source system. You can add a maximum of 9 company roles (9 buyers, 9 middlemen, and 9 sellers) for each document type.
  9. Enter the document from your source system in the
    Document Type
     field. You can enter a maximum of 20 characters.
  10. Select
    Add More
    .
  11. Select
    Next
    .
  12. Identify the company or other ancestor data from which data's inherited, and then
    Next
    .
  13. Use the
    Exemption Certificate Overrides
     page to indicate you want to override the exemption certificate for transactions with a specific U.S. or international tax type. The exemption certificate override applies to all customers in the company you're adding. No override occurs if no exemption certificate's available. Select
    Taxable
     for each tax type you want to override the exemption certificate for.
  14. Select
    Next
    .
  15. Use the
    Operating Licenses
     page to indicate the company, all customers and/or all vendors have all the operating licenses for the Motor Fuel Tax (Oil & Gas) evaluation. When you do this, the operating license for each customer or vendor doesn't need to be maintained in Determination.
    1. Select
      Assume Company has All Operating Licenses
       to indicate the company has all operating licenses for the Motor Fuel Tax (Oil & Gas) evaluation.
    2. Select
      Assume All Customers have all Operating Licenses
       to indicate all customers have all operating licenses for the Motor Fuel Tax (Oil & Gas) evaluation.
    3. Select
      Assume All Vendors have all Operating Licenses
       to indicate all vendors have all operating licenses for the Motor Fuel Tax (Oil & Gas) evaluation.
  16. Select
    Next
    .
  17. To set an EU filing authority, go to the
    EU OSS and LVG page
    , and select
    Add OSS
    .
  18. Select the filing authority.
  19. Complete 1 of the following:
    1. Select
      IOSS
       if your registration's for IOSS. The IOSS scheme applies to low value goods transactions only.
    2. Select
      Non Union OSS
       if your registration's for Non-Union OSS.
    3. Don't select any option if your registration's for Union OSS.
  20. Enter the start date for the filing period. The start date can't be before July 1, 2021 and it must be in accord with the EU directive for the selected authority.
  21. Enter the end date.
  22. Select
    Add OSS
     if you want to add another filing authority. When adding additional authorities:
    1. The start and end dates can't overlap for the same filing authority.
    2. An IOSS authority and a Union or Non-Union OSS authority can have overlapping start and end dates.
  23. Select
    LVG thresholds
     if you want to add currency thresholds for low value goods transaction or select
    Next
    .
  24. In
    LVG thresholds
    , select
    Add currency threshold
    .
  25. Select the currency name.
  26. Enter the threshold amount. This amount determines whether the LV transaction type's retained or gets changed to GS (Goods).
  27. Enter the start and end dates.
  28. Select
    Add currency threshold
     if you want to add another one. You can't add multiple currency thresholds for the same currency unless the previous currency's end dated.
  29. Select
    Next
    .
  30. On the
    Tax Logic & Company Admin
     page, use
    Message Threshold Preference
     to select the message types returned in the XML output.
    tip
    As a best practice, select
    Informational: all messages
     during implementation in the UAT environment. Select
    Severe messages only
     in the Production environment.
  31. Use
    Override International Product Group
     to select the product group that overrides the default international product group used by Determination.
  32. Set company admin options, and then
    Next
    .
  33. To add a safe harbor or traffic study percentage value, select
    Traffic Study
    .
  34. Select either
    Add Safe Harbor
     or
    Add Traffic Study
    .
  35. Enter the percentage amount.
  36. Enter the state and end dates.
  37. Select
    Save
     to finish.

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