2024.01 | 5 January 2024

Legislative Updates

France:
  • Updates to the return summary based on latest form including revised captions, updates in the TIC section of the return, new boxes added with 13% rate for Corsica. The changes are applied in the Group Return sheet as well as the main return.
  • Updated version of the pdf form added to the Main Return section

Content Enhancements

Portugal:
Update to the ESL efiling schema to ensure sections "quadro06" and "quadro07" are displayed even if no data is reported in these boxes.
Greece:
Manual entry boxes have been added in the Return Summary Analysis to allow populating fields Bank, Code and IBAN in the return which needs to be given for processing refunds.
Romania:
The xml filing output for form 394 is updated to allow reporting of reverse charge transactions in two additional sections (Detaliu and OP11) depending on the indicators used.
Hungary:
Mapping for Box 31 has been updated to support reporting of Input VAT credit notes from different tax periods related to EU purchases (Deductible VAT on services subject to reverse charge purchased from EU and third country taxpayers & Deductible tax on intra-Community acquisition). Previously these transactions were reported in boxes 67 and 69.
Netherlands:
Updated the rounding setting in fields Net Mass and Supplementary Units to allow reporting of values less than 0 which should be rounded up to 1. Previously these transactions were incorrectly reported with values rounded to 0.
Germany:
Updated the rounding setting in fields Invoice Value and Statistical Value to allow reporting of values less than 0 which should be rounded up to 1. Previously these transactions were incorrectly reported with values rounded to 0.
France:
PDF from updated to automatically pull data from Company information sheet.
Switzerland:
A new tax code has been added to enable reporting of transactions under reverse charge mechanism related to Purchase of investment goods and other operating expenses
(AP_RCDOMPURCHINV)
.
VAT return PDF forms:
New sheets were added under the Main Return section with the .pdf version of the VAT form. The form populates the values from Return Summary and Company Information sheet. In this release this has been added for Germany – periodic and annual return, Slovenia, Japan, Colombia, and Lithuania.
Changes to Returns Company Information sheet:
Company Name
– The formula to populate Company Name in the Company information sheet has been updated to allow more accurate reporting of the legal entity name in returns. The Company Name is now fed from an additional optional field in the Entity Manager titled “Reporting Company Name” if this field is populated.
This new column was introduced to allow duplicate entries in the Entity Manager if a business is registered with the same name across multiple jurisdictions since Entity Name must be a unique value and cannot be repeated in the Entity Manager. If Reporting Company Name is not populated in the Entity Manager, the standard Entity Name will continue to be used as the default Company Name and will carry forward from prior periods in case of rolled forward datasets.
VAT Registration Number
– this field will no longer be manual entry in the returns and instead will be populated from the Entity Manager. If the field is blank users will be prompted with an error message advising to enter VAT registration number in Entity Manager. This changed logic will apply to new datasets with start dates after the 1st of January 2024 however to support the transition period the values will carry forward from prior periods.
The above changes have been introduced in the following jurisdictions and apply to datasets created with start dates form the 1st of January 2024:
Denmark, France, Germany, Greece, Hungary, Romania, Switzerland
.
Overtime this approach will be extended to all OIC jurisdictions.
Tax Code Import Rules
Additional amount fields have been enabled, that will be automatically calculate values to provide more granular information on transactional level, capturing VAT amounts with partial recoverability such as Recoverable Input VAT and Irrecoverable VAT. The additional fields are not influencing the VAT reporting and serve as information purpose only.
Previously only full input VAT amounts imported to OIC were available in import details and the partially recoverable and irrecoverable amounts are calculated in the returns. These fields are calculated based on Tax Code Import Rules assigned to each tax code depending on the recoverability and additional settings related to the custom irrecoverable percentage. This will be particularly beneficial for tax codes set as partially recoverable to be deducted.
The new fields are: Full Output; Full Input; Full Net; Irrecoverable Input; Irrecoverable Net; Recoverable Input; Recoverable Net
This has been introduced in the following jurisdictions:
Denmark, France, Germany, Greece, Hungary, Romania, Switzerland
. Over time this approach will be extended to all OIC jurisdictions.

E-FILING Updates

Germany direct e-filing: new schemas are introduced for reporting period 2024 and updates to existing schemas for 2023 reporting period to comply with the latest instructions. The changes apply to the following filing types:
  • Periodic VAT return
  • Annual VAT return
  • Prepayments form
Portugal -
VAT return schema update
Estonia -
VAT return schema update to the latest version allowing to report transactions with the new tax rates effective from 2024

SAF-T:

Romania
– SAF-T schema update.
All SAFT jurisdictions
– fixed an issue were Opening and closing balances running across several periods. Previously OIC did not allow a combination of Opening Debit/Closing Credit and Opening Credit/Closing Debit and the value were reported as either credits or debits, now these are generated depending on which fields are populated in import data.

API Automation Updates

Optimized Source tax code mapping error message:
Streamlined the source tax code mapping process by enhancing error messaging through API. Now, if a duplicate source tax code is mapped to multiple target tax codes, users will receive a clear prompt:
"Source code has been mapped already. Please try again with a unique source."
This improvement ensures a smoother mapping experience and helps maintain accuracy in tax code assignments.
API Import Error Message Improvement:
In this release, the error message for API Imports with 'no line items’ has been updated to provide a clearer message, making it easier to understand and address issues. This improvement streamlines the process and facilitates smoother verification of imports on OIC after sending files from ERP.
Previous Message:
"Unable to process import."
Message Detail Now:
"No rows imported."

General Updates

Returns
  • Improved Data Flow for Annual Returns:
    Made the dataflow from periodic returns to annual returns seamless. Now, when a user changes the status of a return or save or print it using the "Change Status," "Save to Excel," or "Print" options in the "More Actions" button on the Returns screen, the annual returns are refreshed and updated to ensure they always reflect the latest information.
  • Improved Visibility of CZ Control Statement Transactions:
    Users can now download and access the "Control Statement - A4 and A5 - Support" sheet to Excel, which provides increased visibility of the transactions behind the numbers in sheets A4 or A5 of the CZ Control Statement. Furthermore, users can leverage Excel filters to show only the A4 or A5 transactions.
  • Display Issue in Transaction Grid:
    An issue has been addressed that caused empty row details to appear during transaction drilldown, in scenarios where users drilled down into transactions within a grid featuring over 90 columns and a substantial transaction volume. This fix ensures accurate transaction details are shown in such scenarios.
Reports
  • Identifiers have been added to several reports to provide consistent IDs to aid with auditability of mapping tables.
    • ‘Entity manager ID’
      has been added to the Return Summary Analysis report, Management Information report, and Box Number report.
    • ‘Allocation specification ID’
      has been added to the Audit Entity Map and Tax Classification Map, and the audit Irrecoverable Percentage report.
    • 'Jurisdiction ID’
      has been added to the Audit Entity Map Report.
  • Long description in the Return Summary Analysis report:
    An additional column titled “Long Description” has been added to give the box description associated with the box number when users run the ‘Return Summary Analysis’ report.
  • Audit Tax Classification Box Mapping report:
    The Audit Tax Classification Box Mapping report has been enhanced to extract data irrespective of the case sensitivity of the Jurisdiction ID. Previously, the report displayed data in the output only when the Jurisdiction ID was provided in lowercase.
Other Updates
Additional columns to the entity manager:
  • Updates to entity manager to allow additional entity master data to be stored and maintained centrally:
    • A new column titled “Reporting Company Name” is added to the entity manager. This column allows users to provide a different value other than the entity name, and it can accept duplicate values.
      • This is useful as a single legal entity may need to be entered into the entity manager as multiple rows, for each jurisdiction it has a VAT/GST registration.
      • The new “Reporting Company Name” can be used to maintain the correct legal entity name for each registration.
      • If this field is populated, it will populate the Company Name cell within the Company Information sheet on the return.
    • A new field VAT/GST Registration number is added to the entity manager.
      • This field will populate VAT reg in the Company Information sheet of returns associated with this registration.
    • NB: the changes to draw through values added to either of these new fields to the relevant cells in the returns will only be applicable where 1. the “Reporting Company Name” or “VAT/GST Registration number” columns in entity manager are updated with values AND 2. the latest template versions are being used. If these fields are not populated, values will roll forward from previous return.
Hide Filters on the import details screen:
  • To ensure easier access of the searched records, the number of unique values shown in the filter dropdown when filtering by value was increased from 250 to 2000 unique values. All records associated with the 2000 unique values are shown, if they are all selected. A technical limitation was observed following this change when users selected the show/hide filter button, which caused the number of unique values to revert to 250, has been resolved.
LIST OF UPGRADED CONTENT TEMPLATES
VAT3CH14_5_119_TPL.XML
VAT3CHGRP14_5_108_TPL.XML
VAT3CL14_2_65_TPL.XML
VAT3CLGRP14_2_43_TPL.XML
VAT3DE15_12_251_TPL.XML
VAT3DEGRP15_12_196_TPL.XML
VAT3DEANN15_12_154_TPL.XML
VAT3DEGRPANN15_12_140_TPL.XML
VAT3EE15_2_142_TPL.XML
VAT3EEGRP15_2_90_TPL.XML
VAT3EL17_6_107_TPL.XML
VAT3ELGRP17_6_71_TPL.XML
VAT3NL14_10_363_TPL.XML
VAT3NLGRP14_10_236_TPL.XML
VAT3PT15_10_241_TPL.XML
VAT3PTGRP15_10_161_TPL.XML
VAT3SI16_4_146_TPL.XML
VAT3SIGRP16_4_117_TPL.XML
VAT3JP17_6_146_TPL.XML
VAT3JPGRP17_6_74_TPL.XML
VAT3HU15_12_337_TPL.XML
VAT3HUGRP15_12_255_TPL.XML
VAT3FR15_10_193_TPL.XML
VAT3FRGRP15_10_146_TPL.XML