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Entity code list

When you have multiple entity code references in your balance data import file for a single entity, or the entity code in your balance data import file differs from the entity number you assigned to the entity in the system, you can use the Entity Code List to cross-reference the balance data import file entity code to the entity number assignment in the system. By creating this cross-reference list, you can create balance data import files without having to change entity codes on the files.

Department list

The Department List allows you to enter your internal department codes with their corresponding department names. You can then assign each department code as a parent department or as a child to an existing department code in the list. Assigning department information allows you to furnish department codes on balance import files, and generate reports based on the parent/child hierarchy you have established in the list.
Most lists differ from tables and charts in that they're tools designed to enhance reports furnished by the system as opposed to tools used to assist the processing of data for compliance reporting.
You can choose to categorize your reports in various ways.
For example:
  • Geographically
  • Divisions within an entity
  • Classifications within a transaction type
  • Products within a department

Customer list

The Customer list allows you to enter and store customer information. You can then provide customer numbers in balance import data and view balance data in the ledger by customer number.
Most lists differ from tables and charts in that they're tools designed to enhance reports furnished by the system as opposed to tools used to assist the processing of data for compliance reporting.
These fields are available for entry in a Customer List:
  • Customer Number
  • Customer Name
  • Address
  • City
  • State
  • ZIP Code
  • ZIP Code Extension
  • Phone Number
  • Taxpayer ID

Vendor list

The Vendor List allows you to enter and store vendor information. You can then provide vendor numbers in balance import data and view balance data in the ledger by vendor number.
Most lists differ from tables and charts in that they're tools designed to enhance reports furnished by the system as opposed to tools used to assist data processing for compliance reporting.
These fields are available for entry in a Vendor List:
  • Vendor Number
  • Vendor Name
  • Address
  • City
  • State
  • ZIP Code
  • ZIP Code Extension
  • Phone Number
  • Taxpayer ID

This article applies to: