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Entity code list

When you have multiple entity code references in your balance data import file for a single entity, or the entity code in your balance data import file differs from the entity number you assigned to the entity in the system, you can use the Entity Code List to cross-reference the balance data import file entity code to the entity number assignment in the system. By creating this cross-reference list, you can create balance data import files without having to change entity codes on the files.
note
  • Each record in the list requires an entry in the Entity Code field and a selection from the Workarea Name and Entity Number field. The Entity name field will automatically populate.
  • You can assign an Entity Code within a list only once.
  • You can assign multiple Entity Codes to the same Entity Number.

Department list

The Department List allows you to enter your internal department codes with their corresponding department names. You can then assign each department code as a parent department or as a child to an existing department code in the list. Assigning department information allows you to furnish department codes on balance import files, and generate reports based on the parent/child hierarchy you have established in the list.
Most lists differ from tables and charts in that they're tools designed to enhance reports furnished by the system as opposed to tools used to assist the processing of data for compliance reporting.
You can choose to categorize your reports in various ways.
For example:
  • Geographically
  • Divisions within an entity
  • Classifications within a transaction type
  • Products within a department
note
  • Each record in the list requires an entry in the Department Name field.
  • If you don't make an entry made in the Department Name field, the department code you enter will be assigned to Department Name.
  • If you don't make an entry in the Parent Department Code field, the field defaults to N/A.
  • If you want to assign a Department Code as a parent, but with a different code than the Department Code being entered, the Parent Code must already exist in the list in order for it to show up in the Parent Department Code field.
  • You can assign a department code within a list only once.
  • You can assign multiple department codes to the same department name.

Customer list

The Customer list allows you to enter and store customer information. You can then provide customer numbers in balance import data and view balance data in the ledger by customer number.
Most lists differ from tables and charts in that they're tools designed to enhance reports furnished by the system as opposed to tools used to assist the processing of data for compliance reporting.
These fields are available for entry in a Customer List:
  • Customer Number
  • Customer Name
  • Address
  • City
  • State
  • ZIP Code
  • ZIP Code Extension
  • Phone Number
  • Taxpayer ID
note
  • Each record in the chart requires an entry in either Customer Number or Customer Name field.
  • A customer number can be assigned within a list only once.
  • Multiple customer numbers can be assigned to the same customer name.

Vendor list

The Vendor List allows you to enter and store vendor information. You can then provide vendor numbers in balance import data and view balance data in the ledger by vendor number.
Most lists differ from tables and charts in that they're tools designed to enhance reports furnished by the system as opposed to tools used to assist data processing for compliance reporting.
These fields are available for entry in a Vendor List:
  • Vendor Number
  • Vendor Name
  • Address
  • City
  • State
  • ZIP Code
  • ZIP Code Extension
  • Phone Number
  • Taxpayer ID
note
  • Each record in the chart requires an entry in either Vendor Number or Vendor Name field.
  • A vendor number can be assigned within a list only once.
  • Multiple vendor numbers can be assigned to the same vendor name.

This article applies to: