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This article applies to:

  • Product: ONESOURCE Indirect Tax,ONESOURCE Sales and Use Tax Compliance

Virginia Retail Sales and Use Tax Return ST-1 e-Filing

With Virginia's update to the new ST-1 return, you'll need to set up a new file layout on the Virginia Upload website. Make sure your file upload matches the example given. If it doesn't, your returns might get rejected or the data could be invalid.
As part of Virginia's update to the new ST-1 return, all clients need to create a new file layout on the Virginia Upload website. The file upload format must match the example provided. Incorrect mapping of the file upload will result in rejected returns or invalid data.
The process to map the Virginia File Upload is as follows:
  1. Sign in to the Virginia Upload website.
  2. Select
    File Layouts
    .
  3. Select
    Create New File Layout
    .
  4. From the Form Type dropdown, select
    TAX: ST-1 (Use for Taxable Periods on or after 4/1/2025)
    .
  5. Check the field
    and ST-1A (Multiple Localities) schedules:
    .
  6. From the File Format dropdown, select
    Delimited
    .
  7. From the Field Delimiter dropdown, select
    Comma (,)
    .
  8. Add every field to the File Layout by selecting the green
    +
     symbol at the end of each field row.
    note
    Don't add any
    Filler
     field records.
  9. Use the
    Up
     and
    Down
     arrow to move the fields to match the fields in Appendix 1A. Failure to exactly match the example will result in rejected returns or invalid data.
  10. Repeat Steps 8 and 9 for the ST-1A fields.
  11. Select
    Create
    .

Appendix 1A

My layout contains the following ST-1 fields:
Position
Field
1
Period End Date
2
Account Number
3
Business Name
4
Vendor ID
5
Gross General Sales, Rentals and Leases
6
Gross Cigarette Sales
7
Total Exempt State Sales and Other Deductions
8
Net State Taxable sales
9
Business/Personal Consumer Use
10
Total Taxable General Sales
11
Total Food and Personal Hygiene Product Sales
12
Total Exempt Sales and Other Deductions
13
Business/Personal Consumer Use (local)
14
General Taxable Sales
15
General Taxable Sales Tax
16
Local Taxable Food and PH
17
Local Taxable Fuel for Domestic Consumption
18
Local Taxable Fuel for Domestic Consumption Tax
19
Number of Prepaid Wireless Items Sold
20
Prepaid Wireless Fee
21
Number of disposable plastic bags sold
22
Plastic Bag Tax
23
Total taxes and Fees
24
Dealer's Discount
25
Penalty for Late Filing
26
Interest
27
Total Amount Due
28
Bank Routing Number
29
Bank Account Number
30
Payment Amount
31
Amended Return Indicator
32
Special Events
33
Close Account
My layout contains the following schedule ST-1A fields:
Position
Field
1
Locality Code
2
General Sales and Use-Gross General Sales
3
General Sales and Use-Exemptions & Deductions
4
General Sales and Use-Personal Use
5
Qualifying Food and PH-Gross Qualifying Food & PH
6
Qualifying Food and PH-Exemptions & Deductions
7
Qualifying Food and PH-Personal Use
8
Plastic Bags Count
9
Fuel for Domestic Consumption