E-file amended and superseding returns
Refer to the table at the end of this guide for a listing of jurisdictions that allow E-Filing of amended returns.
The Electronic Filing option selections (including the options in the
ERO INFORMATION
section) on the Options and Overrides page and the e-file settings on the Admin Control page, which are used for original filings, are used for amended and superseding returns. This also applies for any tax due on the amended return.note
The tax due for amended or superseding returns is not included in federal and state tax history back-end files.
To e-file amended or superseding returns:
- Mark the return as amended or superseding. To mark the return, open the account. In theAccountcollapsible section on the Account Information page, mark theAmended Returncheckbox or theSuperseding Return (Applies to federal only)checkbox, then selectSave.noteNo state currently allows e-filing of superseding returns. Don’t mark theSuperseding Return (Applies to federal only)checkbox if you want to process and e-file state returns.
- Update the source data that is the cause for the amended or superseding return. The source data may consist of basic account information, recipient information, income and expenses, or information specific to the 990 return type. The tasks you used for reviewing and entering the information reported on the original return can be used to amend the source data.
- For an amended federal 1041 or 5227 return, add an explanation statement. For federal 1041 returns, the explanation statement is not required for e-file purposes.For tax year 2022 and subsequent tax years, add the explanation statement using the Amended Return page in the account binder. To access this page, select theAdditional Information and Tax Formsmain topic then theAmended Returnsubtopic. For amended 5227 returns, you can enter a maximum number of 5 alphanumeric characters when entering the form's part number in thePart Number (5227 Only)field.For tax years prior to tax year 2022, add the explanation statement using theAmended Returncollapsible section on the Form 1041 page. To access this page, select theAdditional Information and Tax Formsmain topic then theForm 1041subtopic.The following table lists the states that require an explanation statement for amended state returns. The table also includes details for entering the information on the state income tax return page. To access the state income tax return page, select theStatesmain topic. Select the state'sclick herelink in theIncome Tax Returncolumn of the grid in theExisting Statescollapsible section.State and return typeWhere to enter information on the state income tax return pageArkansas 1041TheExplanation of Changes for Amended returns-E-File Onlyfield in theArkansas General Informationcollapsible section. This field is required for all amended E-Filed returns and will be included in the data filed.California 990TheAmended Return Explanation of Changestext field in theCalifornia General/Misc Informationcollapsible section. This field is required for all amended E-Filed returns and will be included in the data filed.Iowa 1041TheAmended Returncollapsible section.Kentucky 1041TheReason for filing Amended returnfield in theGeneral Informationgroup, in theKentucky General Informationcollapsible section. This field is required for all amended E-Filed returns and will be included in the data filed.North Carolina 1041TheExplanation of changes for amended returnsfields in theNorth Carolina General Informationcollapsible section. This is required for all amended E-Filed returns and will be included in the data filed.Virginia 1041TheAmended Returncollapsible section. This is required for all amended E-Filed returns and will be included in the data filed.Wisconsin 1041TheAmended Returncollapsible section. This is required for all amended E-Filed returns and will be included in the data filed.
- Process the account. SeeProcessing tax returnssection for details. Consider the following when processing:
- Since no state currently allows e-filing of superseding returns, ONESOURCE Trust Tax doesn’t allow processing or e-filing of state returns for accounts that have theSuperseding Returncheckbox marked. The following error message displays on the Process page if you submit aFederal and StateorState Onlyprocessing request for an account that has theSuperseding Returncheckbox marked: "State superseding returns not allowed. Any state changes for a return already filed must be processed as an amended return."
- If a revision occurs within the superseding period (prior to the due date including the extension), you must submit aFederal Onlyprocessing request to process the superseding federal 1041 return and submit aState Onlyprocessing request to process the amended state 1041 return. Another option is to wait until the superseding period ends to process amended federal and state 1041 returns. This will allow you to selectFederal and statefrom theDocument Optiondropdown list on the Process page.
- After processing completes, submit the e-file request. In the account binder:
- Select theAccountmain topic then theFile Electronicallysubtopic.
- SelectAmended ReturnorSuperseding Returnfrom theRequestdropdown list.
- Mark theReturn Typecheckbox that applies to your e-file request. You can select1041,990, or5227. Marking a return type checkbox makes the other return type checkboxes not available to mark.
- Mark theRequest Optioncheckboxes that correspond to the jurisdictions you want to include in your e-file request. Federal and state can be submitted as either 1 request or as separate requests.
- If your e-file request includes amended federal 990 return types, select the forms to include in your request from the990 Tax Return Typegrid.
- If your e-file request includes nonresident state returns, select the nonresident states to include in the request from theNon Situs Statesgrid. When e-filing an amended California Form 199 return, many states are listed in theNon Situs Stategrid but only theCaliforniacheckbox is available to mark.
- SelectProcess.
ONESOURCE Trust Tax reviews the e-filing data for errors that would prevent the amended or superseding return from being E-Filed. Like original returns, when an amended or superseding return is submitted for e-file, the version of the tax return print file associated with the data that is being E-Filed is frozen and the
EF
or ES
e-file indicator displays in front of the tax return print file. The print file can't be deleted. You can distinguish an amended or superseding return from an original return by entering a comment in the
Comments
field on the Documents page in the account binder. To access this page, select the Documents
main topic. If a return is not submitted for e-file, the account is listed in the grid in the
Request Errors
collapsible section on the Request Status and History page. The reason the return was not submitted is displayed in the Error
column.