Enroll qualified accounts in EFTPS
All entity types (except grantor accounts and accounts that will pay balance dues by mailing a check and payment voucher) must be enrolled in EFTPS before the federal can be submitted for e-file and/or the balance due payment can be remitted to the taxing authority. ONESOURCE Trust Tax automatically includes accounts in EFTPS enrollment requests based upon the following conditions:
- The electronic estimate status is set toPrepare and file electronic estimatesor thePay balance due via EFTPSdropdown list is set to eitherOnly when e-filedorWhen e-filed or filed on paper.
- The account was never enrolled in EFTPS or the previous enrollment is greater than 1 year and no payments were made in the past year.
ONESOURCE Trust Tax will automatically include the account in the EFTPS enrollment request if changes to the account's EIN, TIN, or BNC are made.
For the accounts that meet the previous conditions, you are not required to mark the
Include in next EFTPS enrollment
checkbox on the Admin Controls page. However, you must regularly submit requests for EFTPS enrollment. See the following topics before submitting an EFTPS enrollment request:- Entering Business Name Controls
- Reviewing Accounts Identified for Enrollment in EFTPS
An e-filing alert diagnostic is generated for an account that is not enrolled in EFTPS at the time the tax return is processed. The alert is a reminder to enroll the account in EFTPS before the e-file request is submitted.
The
Can initiate electronic tax payments (EFTPS)
user right must be granted to you before you can enroll accounts in EFTPS.Enter Business Name Controls
A Business Name Control (BNC) is a 4-character code assigned to an account by the IRS. During EFTPS enrollment, the IRS validates the account name, BNC, and EIN or TIN. The same information is validated again by the IRS when the return is E-Filed. ONESOURCE Trust Tax appends the BNC to the beginning of the account name in the EFTPS enrollment file sent to the IRS. Enrollment in EFTPS will be successful if the IRS finds the BNC that they have on file within the account name in the enrollment request.
note
On IRS Notice CP 575 B, the BNC is printed after the application date on the IRS USE ONLY line at the top of the 2nd page of the Notice. Contact the IRS to obtain BNCs for accounts that don’t have a BNC but that are candidates for e-file.
The BNC value can be bridged to ONESOURCE Trust Tax from your trust accounting system. You can also review and/or enter BNCs using any account-type register that includes the BNC field or the Account Information page for an account. To use the Account Information page to enter an account's BNC:
- Open the account.
- Select theAccountmain topic then theAccount Informationsubtopic.
- In theAccountcollapsible section, review and, if necessary, enter the BNC in theBNCfield.
- SelectSave.
Review accounts identified for enrollment in EFTPS
To review the accounts identified for enrollment in EFTPS:
- From the Register Listing page, select
for the Accounts not Enrolledregister. This register lists accounts that are not enrolled in EFTPS but that need to be enrolled in EFTPS. - Review theEFTPS Enrollmentcolumn to ensureYesis displayed for each account listed in the register.
- After you finish your review, selectCloseto close the register.
Removing an Account from the Next EFTPS Enrollment Request
If necessary, an account that is identified for enrollment can be removed from the next EFTPS enrollment request. To remove an account from the next EFTPS enrollment request:
- Open the account.
- Select theAccountmain topic then theAdmin Controlssubtopic.
- Open theElectronic Filing/Back-End Feedcollapsible section.
- Clear theInclude in the next EFTPS enrollmentcheck .
- SelectDo not pay electronicallyfrom thePay balance due via EFTPSdropdown list.
- SelectSave.
Submit an EFTPS enrollment request
To submit an EFTPS enrollment request:
- SelectHOME,AdminthenEFTPS Enrollment.
- SelectSubmit Requestunder theEFTPS Enrollmentcollapsible section.
The accounts that meet the conditions for automatic inclusion in EFTPS enrollment or that have the
Include in EFTPS enrollment
checkbox selected are transmitted to the IRS for enrollment in EFTPS. In ONESOURCE Trust Tax, the EFTPS Enrollment page is updated to show that an enrollment request is active. If necessary, you can select Free Request
to free the current enrollment request.If the TFA has an account’s information on file, the enrollment request completes within 1 day after making the enrollment request. If the TFA doesn’t have the account’s information on file, the enrollment request may take up to 3 days to receive a response.
Monitor the EFTPS enrollment status
Monitoring the enrollment status of your accounts can help identify issues with rejected accounts or accounts with an incomplete status. The following base registers include the
Enroll Status
column, which can be used to monitor the EFTPS enrollment status:- Accounts Not Enrolled
- Enrollments Status (Ask): This register displays only those accounts that have the EFTPS enrollment status you select. It can help with reviewing rejected accounts or verifying that no accounts have an incomplete status. To open this register, select
then select the EFTPS enrollment status you want displayed.
If an issue with an account is identified, see
Review and correct accounts rejected from EFTPS enrollment
.Review and correct accounts rejected from EFTPS enrollment
If an account is rejected from EFTPS enrollment by the IRS, you can correct the error then submit another EFTPS enrollment request, or you can set the account's balance due payment option to
Do not pay electronically
.To review and correct the accounts that were rejected from EFTPS enrollment:
- From the Register Listing page, select for the Enrollments Status (Ask)register.
- Complete the register's Ask filter by selectingEnrollment Rejectedfrom theValuedropdown list, then selectOK. The register displays only those accounts that have an EFTPS enrollment status ofEnrollment Rejected.
- Review theReject Reasoncolumn to determine the reason for rejection. The reason may be different for each account listed. For example, there may be duplicate EINs or a name may be mismatched. If an account is rejected because of a mismatched BNC, we recommend that you contact the IRS Entity Validation department at 1-866-255-0654, option 3.
- Correct the information that caused the account to be rejected from EFTPS enrollment.
- Submit an EFTPS enrollment request. SeeSubmit an EFTPS enrollment request.
After an account is successfully enrolled in EFTPS, ONESOURCE Trust Tax clears the
Include in next EFTPS enrollment
checkbox and changes the account's EFTPS Enrollment Status
to Enrollment Complete
on the Admin Controls page.