Remit federal and state balance due payments

Prepare an EFTPS (bulk) payment file
Review balance due payment information
File an EFTPS (bulk) payment

Prepare an EFTPS (bulk) payment file

Accounts generating federal 1041, 990-PF, 990-T and/or 4720 returns that have the federal balance due payment option set to
Only when e-filed
or
When e-filed or filed on paper
. This includes accounts requiring dual return processing.
Massachusetts, Minnesota, New York, and Pennsylvania resident and nonresident state returns that have the state balance due payment option set to
Bulk Payment (MA, MN, NY and PA only)
at the time the tax return is processed.

Select
HOME
,
Admin
, then
Balance Due Payments
.
The Balance Due Payments page allows multiple filings per taxing authority. The page has 2 collapsible sections. The
Balance Due Payments
collapsible section lets you review your checking account information. The
Prepare and File Balance Due Payments
collapsible section lets you prepare and file balance due payments and tax history back-end files.
In the
Prepare and File Balance Due Payments
collapsible section, enter the settlement date in the
Settlement Date
field. Use the format MM/DD/YYYY (where MM is the month, DD is the day, and YYYY is the year) to enter the date.
The settlement date is the date the payment of tax due is processed and the funds are withdrawn from your account. Guidelines for settlement dates include:
Payment type	Guidelines
Federal	The settlement date can't be the same date as when the balance due payment request is submitted. To ensure timely payment, submit the balance due payment request by 12 P.M. (noon) on the business day prior to the settlement date. If the payment request is submitted after 5:30 P.M. (CT), enter a settlement date at least 2 business days from the date of the request.
Massachusetts, Minnesota, or Pennsylvania	Enter a settlement date that is earlier than the due date of the return.
New York	A settlement date is not required for the EFTPS (bulk) payment method.
Select  in the
Prepare
column for the EFTPS (bulk) payment file you want to prepare.

You can now track your request using the grids on the Request Status and History page. Select the

Request Status and History

subtopic to access the page. After the request completes, the Balance Due Payments page displays

Complete

in the

Preparing Status

column. The

File

icon displays in the

File

column for the balance due payment file you prepared.

Review balance due payment information

Taxpayer Balance Due Payment Detail
: Lists the payments included in a prepared EFTPS (bulk) payment file. The payments are for accounts that have balance due payments that qualify for payment via EFTPS but that haven’t been transmitted to the TFA.
Balance Due Payments that need attention
: Lists the accounts with balance due payments that qualify for payment via EFTPS but that are excluded from an EFTPS (bulk) payment file because the account was not enrolled in EFTPS (or the EIN was modified and the account was not re-enrolled in EFTPS).
State Balance Due Payments to be submitted
: Lists the state balance due payment information for all states except Massachusetts.

To view the payment for a particular state, apply a filter to the

State

column. Select the filter bar following the

State

column, select the state from the dropdown list, select then

Apply All Filters

. To clear the filter, select then

Clear This Filter

or

Clear All Filters

.

File an EFTPS (bulk) payment

Accounts generating federal 1041, 990-PF, 990-T and/or 4720 returns that have the federal balance due payment option set to
Only when e-filed
or
When e-filed or filed on paper
. Beginning with tax year 2021, this includes accounts that require dual return processing.
Massachusetts, Minnesota, New York, and Pennsylvania resident and nonresident state returns that have the state balance due payment option set to
Bulk Payment (MA, MN, NY and PA only)
at the time the tax return is processed.

Select
HOME
,
Admin
, then
Balance Due Payments
.
In the
Prepare and File Balance Due Payments
collapsible section, review the settlement date. If you want to change the settlement date, enter the new settlement date for the EFTPS (bulk) payment in the
Settlement date if different
field.
Guidelines for settlement dates include:
Payment type	Guidelines
Federal	The settlement date can't be the same date as when the balance due payment request is submitted. To ensure timely payment, submit the balance due payment request by 12 P.M. (noon) on the business day prior to the settlement date. If the payment request is submitted after 5:30 P.M. (CT), enter a settlement date at least 2 business days from the date of the request.
Massachusetts, Minnesota, or Pennsylvania	Enter a settlement date that is earlier than the due date of the return.
New York	A settlement date is not required for the Bulk payment method.
Select  in the
File
column for the EFTPS (bulk) payment you want to file.
Review payment information in the grid in the
Submit Federal Balance Due Payments
pop-up window.
The grid lists all the payments included in the EFTPS file. The total number of accounts and the total payment amount is listed before the grid. The
Return Type
column identifies payments associated with 990-T or 4270. A blank value in the
Return Type
column indicates the payment is associated with a 990-PF or 1041 return. For accounts requiring dual return processing, 2 payments (one for the 1041 and one for the 990) are listed.
You can export this grid by selecting  in the grid.
Select
OK
. The settlement date is validated and the payment file is created.

Print state balance due vouchers from registers

Run the register that includes the accounts you want to print state balance due vouchers for.
Select the accounts. To select one or more accounts, mark the checkbox in the 2nd column. Don’t mark any checkboxes if you want to print all accounts in the register.
Select
Print
from the
Register Action
dropdown list.
Select
Tax Return
from the
Request
dropdown list.
Select
Federal and state
or
State only
from the
Document Option
dropdown list.
Select
Balance Due State Vouchers
from the
Document Selection
dropdown list.
Select
Submit
.

About the balance due payment remittance process

Balance Due Payment Confirmation
: Use to determine the total amount that should be available for withdrawal from your organization's ACH debit account.
Balance Due payments Requested but not sent
: Use to review the accounts that were excluded from the transmission to the TFA.
Taxpayer Balance Due Payment Detail
: Use to review the accounts that were transmitted to the TFA and the corresponding account information. This register can help you determine the balance due payment amount for each taxpayer.

For 1041 types:
Settlement date for state balance due payments (Does not apply to MI and RI before 2023, or MO for all years) [Date entered must have a four character year, i.e., MM-DDYYYY]
except Hawaii which withdraws the payment at the time of filing.
For 990 types:
Settlement date for 990 state balance due payment (Date entered must have a four-character year, i.e. MM-DD-YYYY) (beginning Tax year 2021)