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This article applies to:

  • Product: ONESOURCE Trust Tax
  • Subject: e-file

Set the federal and state balance due payment options

Federal and state balance due payment options determine how balance due payments are remitted for an account. For example, the federal balance due payment option can be set so that the federal tax due is remitted electronically (using the EFTPS (bulk) payment method) regardless of whether the federal return is E-Filed or paper-filed.
note
The payment settings for the federal and state balance due payment options are applied when the tax return is processed. Because of this, the federal and state balance due payment options must be set before the tax return is processed. If the payment setting for either balance due payment option is updated after tax return processing completes, then the return must be reprocessed to apply the updated payment setting.

Set the federal balance due payment option

The setting for the federal balance due payment option applies to all the federal balance due payments for an account. For example, the setting applies to payments associated with an account's federal 1041 return, or payments associated with an account's 990-PF, 990-T and/or 4720 return. You can set the federal balance due payment option from the Admin Controls page or a register that includes the
Pay balance due via EFTPS
 column.
note
Set the federal balance due payment option before the tax return is processed. If the payment setting is updated after tax return processing completes then the return must be reprocessed to apply the updated payment setting.
To set the federal balance due payment option from the Admin Controls page:
  1. Open the account.
  2. Select the
    Account
     main topic then the
    Admin Controls
     subtopic.
  3. Open the
    Electronic Filing/Back-End Feed
     collapsible section.
    Beginning with tax year 2021 and for accounts that require dual return processing, the options under the
    Electronic Filing/Back-End Feed
     collapsible section apply to both the 1041 return and the 990 return types. Balance due and extension payments for accounts requiring dual return processing are available through EFTPS.
  4. Select the setting for the federal balance due payment option from the
    Pay balance due via EFTPS
     dropdown list. The payment settings include:
    Setting
    Description
    Only when e-filed
    When selected, the federal balance due payment is remitted electronically only when the federal return is e-filed.
    The
    EFTPS Balance Dues
     base registers don’t indicate an electronic payment until after the federal return is e-filed.
    When e-filed or filed on paper
    When selected, the federal balance due is remitted electronically regardless of whether the federal return is e-filed or paper-filed.
    Select this option if you want to use the
    EFTPS Balance Dues
     base registers to review the balance due amount before the federal return is e-filed.
    Do not pay electronically
    This is the voucher payment method. When selected, remit the federal balance due by mailing a check and payment voucher to your IRS Service Center. The check and payment voucher must be mailed regardless of whether the federal return is e-filed or paper-filed.
  5. Select
    Save
    .

Set the state balance due payment option

The state balance due payment option applies to all resident and nonresident state returns for an account. The state balance due payment option can be set from the Admin Controls page or a register that includes the
Pay State balance due electronically
 column.
note
  • Set the state balance due payment option before the tax return is processed. If the payment setting is updated after tax return processing completes then the return must be reprocessed to apply the updated payment setting.
  • Set the settlement date using the
    Settlement date for state balance due payments (Does not apply to MI and RI before 2023 or MO for all years) [Date entered must have a four character year, i.e., MMDD- YYYY]
     Electronic Filing option. The settlement date should be a current year date that doesn’t fall on a weekend or legal holiday. See the
    Set the federal and state balance due payment options
     section for details.
An e-filing alert diagnostic is generated when the account's state return is processed. The e-filing alert diagnostic indicates the state balance due payment option that was selected at the time the return was processed.
To set the state balance due payment option from the Admin Controls page:
  1. Open the account.
  2. Select the
    Account
     main topic then the
    Admin Controls
     subtopic.
  3. In the
    Electronic Filing/Back-End Feed
     collapsible section, select the setting for the state balance due payment option from the
    Pay State Balance Due Electronically
     dropdown list. The payment settings include:
    Setting
    Description
    Only when e-filed
    This is the Pay with e-file method. It is the default setting. When selected:
    • For all states except Missouri: The payment information is included in the e-filing data, and the payment information is submitted to the state taxing authority when the return is accepted for e-file.
    • For Missouri: The voucher payment method is used. Remit the payment by mailing a check and payment voucher to the state taxing authority.
    Bulk Payment (MA, MN, NY, and PA only)
    This is the EFTPS (bulk) payment method. When selected:
    • For Massachusetts, Minnesota, New York, and Pennsylvania: The state balance due payment is included in a bulk payment file. The advantage to using this method is that you can include the payment information regardless of whether the return is accepted or rejected from e-file, or is paper-filed.
    • To remit a Massachusetts, Minnesota or New York balance due payment, you must prepare a payment file, download it from ONESOURCE Trust Tax, then upload it to the state taxing authority's online services website. For Pennsylvania, ONESOURCE Trust Tax transmits the balance due payment file directly to the Pennsylvania Department of Revenue after the balance due payment file is prepared. You will need to submit payment via an ACH credit to the Pennsylvania Department of Revenue, and the payment must be received by the settlement date.
      note
      Massachusetts, Minnesota, and New York require registration before you can use the state taxing authority's website to upload the payment file. See the
      About registering to use Massachusetts, Minnesota, and New York online services websites
       section for details.
    • This option is not available for payments with extensions for Massachusetts, New York, and Pennsylvania. Payments for E-Filed extensions for these states will default to the
      Only when E-Filed
       option.
    • For all other states except Missouri: The Pay with E-File method is used (see the
      Only when E-Filed
       setting for details).
    • For Missouri: The voucher payment method is used. Remit the payment by mailing a check and payment voucher to the state taxing authority.
    Do not pay electronically
    This is the voucher payment method. When selected:
    • For all states except Pennsylvania: Remit the state payment by mailing a check and payment voucher to the state taxing authority or use an alternate payment method if it is offered by the state taxing authority.
    • For Pennsylvania: Submit payment via an ACH credit to the Pennsylvania Department of Revenue. The payment must be received by the settlement date.
  4. Select
    Save
    .

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