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This article applies to:

  • Product: ONESOURCE Trust Tax

Enrolling Qualified Accounts in EFTPS

The IRS requires each account to be enrolled in EFTPS prior to electronically filing federal estimated tax payments. The purpose of enrollment is to validate the account's TIN and Business Name Control (BNC). ONESOURCE Trust Tax automatically includes accounts in EFTPS enrollment requests based upon the following conditions:
  • The electronic estimate status is set to
    Prepare and file electronic estimates
     or the
    Pay balance due via EFTPS
     drop-down list is set to either
    Only when e-filed
     or
    When e-filed or filed on paper
  • AND
  • The account was never enrolled in EFTPS or the previous enrollment is greater than one year and no payments were made in the past year.
For the accounts that meet the conditions listed above, you are not required to set the
Include in next EFTPS enrollment
 check box on the Admin Controls page. However, you must regularly submit requests for EFTPS enrollment. See the following topics before submitting an EFTPS enrollment request:
Before enrolling qualified accounts in EFTPS, ensure that the electronic estimate status for each new account that was loaded since the previous quarter's filing is set correctly. See Setting an Account's Federal, Situs State and Nonresident State Electronic Estimate Statuses for details.

Entering Business Name Controls

A Business Name Control (BNC) is a four-character code assigned to an account by the IRS. During EFTPS enrollment, the IRS validates the account's BNC and TIN. ONESOURCE Trust Tax appends the BNC to the beginning of the account name in the EFTPS enrollment file sent to the IRS. Enrollment in EFTPS will be successful if the IRS finds the BNC that they have on file within the account name in the enrollment request.
note
Contact the IRS to obtain BNCs for accounts that do not have a BNC but that are candidates for e-file.
You can review and/or enter BNCs using any account-type register that includes the
BNC
 field, or the Account Information page for an account. To use the Account Information page to enter an account's BNC:
  1. Open the account.
  2. Select the
    Account
     main topic then the
    Account Information
     subtopic.
  3. Under the
    Account
     collapsible section, review and, if necessary, enter the BNC in the
    BNC
     field.
  4. Select
    Save
    .

Reviewing Accounts Identified for Enrollment in EFTPS

To review the accounts identified for enrollment in EFTPS:
  1. From the Register Listing page, select Run for the
    Accounts not Enrolled
     register. This register displays the accounts that are not enrolled in EFTPS but are identified for enrollment in in EFTPS.
  2. Review each account listed in the register. Ensure
    Yes
     is selected in the
    EFTPS Enrollment
     column for each account listed in the register.
  3. After you finish your review, select
    Close
     to close the register.
Removing the Include in EFTPS Enrollment Flag and Changing the Electronic Estimate Statuses
If the account will not pay estimates or will use another method of making estimated tax payments, clear the
Include in next EFTPS enrollment
 check box and change the federal and state electronic estimate statuses for the account. This ensures that federal estimates are not filed and the account is not included in state estimate processing.
To clear the Include in next EFTPS enrollment check box and change the electronic estimate statuses for an account:
  1. Open the account.
  2. Select the
    Account
     main topic then the
    Admin Controls
     subtopic.
  3. Open the
    Electronic Filing/Back-End Feed
     collapsible section.
  4. Clear the
    Include in the next EFTPS enrollment
     check box.
  5. Select
    No estimate to be filed
     from the
    Electronic estimate status
     drop-down list.
  6. Select
    Ignore for state electronic estimate processing
     from the
    State Electronic estimate status
     drop-down list.
  7. Select
    Save
    .

Submitting an EFTPS Enrollment Request

To submit an EFTPS enrollment request:
  1. Select
    HOME
    ,
    Admin
     then
    EFTPS Enrollment
    .
  2. Select
    Submit Request
     under the
    EFTPS Enrollment
     collapsible section.
  3. All of the accounts that meet the conditions for automatic inclusion in EFTPS enrollment or that have the
    Include in EFTPS enrollment
     check box selected are transmitted to the IRS for enrollment in EFTPS. In ONESOURCE Trust Tax, the EFTPS Enrollment page is updated to show that an enrollment request is active. If necessary, you can select
    Free Request
     to free the current enrollment request.
  4. If the TFA has an account’s information on file, the enrollment request completes within one day after making the enrollment request. If the TFA does not have the account’s information on file, the enrollment request may take up to three days to receive a response.

Monitoring the EFTPS Enrollment Status

Monitoring the enrollment status of your accounts can help identify issues with rejected accounts or accounts with an incomplete status. If an issue with an account is identified, see Reviewing and Correcting Accounts Rejected from EFTPS Enrollment.
Use the following registers to monitor the EFTPS enrollment status:
  • Accounts Not Enrolled
    -Lists accounts that have an electronic estimate status of Prepare and file estimates that have not been enrolled in EFTPS or the enrollment has not completed.
  • Enrollments Status (Ask)
    -Displays only those accounts that have the EFTPS enrollment status you select. This register can be helpful when you want to review any rejected accounts or when you want to verify that no accounts have an incomplete status. To open this register, select Run ask register then select the EFTPS enrollment status you want displayed.
After an account is successfully enrolled in EFTPS, the
Include in next EFTPS enrollment
 check box is automatically deselected and the account's
EFTPS Enrollment Status
 is automatically changed to
Enrollment Complete
 on the Admin Controls page.
note
You need to update the electronic estimate status for each account that was successfully enrolled in EFTPS and that will have its estimates electronically field. See Updating the Electronic Estimate Status for details.

Reviewing and Correcting Accounts Rejected from EFTPS Enrollment

If an account is rejected from EFTPS enrollment by the IRS, you can correct the error then submit another EFTPS enrollment request, or you can indicate that the account's estimates will be paid by voucher.
To review and correct the accounts that were rejected from EFTPS enrollment:
  1. From the Register Listing page, select Run ask register for the
    Enrollments Status (Ask)
     register.
  2. Complete the register's Ask filter by selecting
    Enrollment Rejected
     from the
    Value
     drop-down list then select OK.
  3. Review the
    Reject Reason
     column to determine the reason for rejection. The reason may be different for each account listed. For example, there may be duplicate EINs or a name may be mismatched. If an account is rejected because of a mismatched BNC, we recommend that you contact the IRS Entity Validation department at 1-866-255-0654, option 4.
  4. Correct the information that caused the account to be rejected from EFTPS enrollment.
  5. Submit an EFTPS enrollment request. See Submitting an EFTPS Enrollment Request.

Updating the Electronic Estimate Status

You must update the federal electronic estimate status for each account that was successfully enrolled in EFTPS and that will have its estimates electronically filed. To update the federal electronic estimate status:
  1. From the Register Listing page, select Run ask register for the
    Enrollments Status (Ask)
     register.
  2. Complete the register's Ask filter by selecting
    Enrollment Complete
     from the
    Value
     drop-down list then selecting OK.
  3. Complete one of the following:
    • To update an account, select
      Prepare and file electronic estimates
       in the account's
      Elec Est Status
       field.
    • To update all of the accounts listed in the register, open the
      Column Update
       collapsible section, select
      Elec Est Status
       from the
      Column
       drop-down list, select
      Prepare and file electronic estimates
       from the
      New Value
       drop-down list then select
      Update
      . The
      Can apply column updates to registers
       user right must be granted to you before you can perform a column update.
  5. Select
    Save
    .