Preparing, Reviewing and Filing Estimate Back-End Files

Identify and verify the amounts that will be withdrawn from the accounts before the actual transmission and withdrawal occurs.
Identify accounts that may have been closed recently on your trust accounting system and that may have had an estimate calculated in error for the account. For those accounts, you can remove the account's estimated tax payment before estimates are filed with the IRS or state taxing authority.

Preparing an Estimate Back-End File

Select
HOME
,
Admin
then
Estimate Payments
.
If you are preparing a federal-only estimate back-end file, select the estimate type from under the
Estimate Type
collapsible section. The default selection is
1041
, and is used to prepare a federal estimate back-end file for 1041 accounts. The
990-PF
selection is used to prepare a federal estimate back-end file for 990-PF accounts.
Under the
Prepare and File
collapsible section, select Run in the
Prepare
column for the estimate back-end file you want to prepare.
A message displays, asking if you want to automatically send the back-end file to your TAV.
Select
Yes
to automatically send the file after the preparation process completes. The file is not sent to your TAV if the preparation process completes with errors. Select
No
to prepare the file without sending it to your TAV.
A request is initiated that determines the taxpayers and their payments for the filing. Initially, the
Preparing Status
column displays
Preparing
, but will indicate if any issues are detected in the request. To see whether the processing status changed, select
Refresh
or Refresh grid data at the bottom of the grid. If no errors are detected in the finished request,
Complete
displays in the
Preparing Status
column and File displays in the
File
column.
If
Complete with errors
or
Needs Attention
displays, use the Request Status and History page to review the errors. On this page, the errors associated with
Complete with errors
display under the
Request Errors
collapsible section, and the errors associated with
Needs Attention
display under the
Current Events
section.

Reviewing an Estimate Back-End File

Select
HOME
,
Admin
then
Documents and Data Files
. The Documents and Data Files page shows the PAN level documents and data files for all types and all years.
Locate the estimate back-end file you prepared in the applicable tax year category and estimate filing subcategory. 990-PF estimate back-end files are included in the
Folder: Estimate Filing-EFTPS 990-PF Estimate Payments
subcategory. The description for an estimate back-end file indicates that the file is for updating the accounting system.
Select the
File Name
link for the estimate back-end file. A message displays, asking if you want to open or save the file.
Complete one of the following:
Select
Open
to open the file. WinZip opens. You can extract the data file or double-click it to open the Internet browser associated with the .XML extension and display the file's contents.
Select
Save
to export the file. The Save As screen displays. You can change the file name and save the file to the location you want to save it.
Review the details of the estimate back-end file to ensure the taxpayers and payment amounts are correct. If you notice an error, correct the source taxpayer information or payment amount, reprocess the account's estimates then prepare the estimate back-end file again. You can prepare an estimate back-end file as many times as is needed to ensure the taxpayers and payment amounts are correct.

Filing an Estimate Back-End File

Select
HOME
,
Admin
then
Estimate Payments
.
If you are filing a federal-only estimate back-end file, select the estimate type from under the
Estimate Type
collapsible section. The default selection is
1041
, and is used to file a federal estimate back-end file for 1041 accounts. The
990-PF
selection is used to file a federal estimate back-end file for 990-PF accounts.
Under the
Prepare and File
collapsible section, select File in the
File
column for the estimate back-end file you want to file. One of the following happens:
If your back-end files are electronically transmitted to your trust accounting system, File in the
File
column changes to Filing complete, and the
Filed
,
Date Filed
and
Filed By
columns are updated to indicate that the filing for the estimate back-end file is complete.
If your back-end files are not transmitted electronically, the filing is marked as completed on the Estimate Payments page and the Documents and Data Files page.