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This article applies to:

  • Product: ONESOURCE Trust Tax

Preparing and Printing Federal and State Payment Vouchers

You can prepare and print payment vouchers for accounts that have their 1041 federal and/or state estimates paid by voucher. After you print a payment voucher file, mark the payment voucher as filed to indicate that the print process is complete.
Accounts paying state estimates by voucher should have the
State Electronic estimate status
 drop-down list set to
Voucher only state estimate computation
. You can access the drop-down list under the
Electronic Filing/Back-End Feed
 collapsible section on the account's Admin Control page. See About State Estimates and Estimated Tax Payments if you need to determine whether a state accepts payment by voucher.
The
Can initiate electronic tax payments (EFTPS)
 user right must be granted to you before you can prepare and print 1041 federal and/or state payment vouchers.

Preparing a Payment Voucher File

To prepare a federal or state payment voucher file:
  1. Select
    HOME
    ,
    Admin
     then
    Estimate Payments
    .
  2. Under the
    Prepare and File
     collapsible section, select Run for the
    Federal vouchers
     or
    State vouchers
     row. You can prepare only one type of voucher payment file at a time.
  3. A request is initiated that determines the taxpayers and their payments. Initially, the
    Preparing Status
     column displays
    Preparing
    , but will indicate if any issues are detected in the request. To see whether the processing status changed, select
    Refresh
     or Refresh grid data at the bottom of the grid.
  4. For federal vouchers, one payment voucher file is prepared. For state vouchers, a payment voucher file is prepared for each state that has accounts that have their estimates paid by voucher.
  5. If no errors are detected in the finished request,
    Complete
     displays in the
    Preparing Status
     column and File displays in the
    File
     column.
  6. If
    Complete with errors
     or
    Needs Attention
     displays, use the Request Status and History page to review the errors. The errors associated with
    Complete with errors
     display under the
    Request Errors
     collapsible section, and the errors associated with
    Needs Attention
     display under the
    Current Events
     section.

Printing a Payment Voucher File

To print a payment voucher file:
  1. Select
    HOME
    ,
    Admin
     then
    Documents and Data Files
    . The Documents and Data Files page shows the PAN level documents and data files for all types and all years.
  2. Locate the payment voucher file you prepared in the applicable tax year category and estimate filing subcategory. The description for federal vouchers is
    Federal Vouchers
    . For state vouchers, the description is
    State Vouchers for
    , and the applicable state is listed in the
    State
     column.
  3. Select the
    File Name
     link for the payment voucher file. A message displays, asking if you want to open or save the file.
  4. Complete one of the following:
    • Select
      Open
       to open the file. Adobe Acrobat Reader opens and displays the file's contents for you to review before printing the payment vouchers.
    • Select
      Save
       to export the file. The Save As screen displays. You can change the file name and save the file to the location you want to save it. You will need to open the file from the location where you saved it before you can review and print the payment vouchers.
  6. Print the payment vouchers from Adobe Acrobat Reader.
  7. After printing a payment voucher file, mark the payment voucher as filed. This indicates the print process is complete. See Marking a Payment Voucher as Filed for details.

Marking a Payment Voucher as Filed

To mark a federal or state payment voucher as filed:
  1. Select
    HOME
    ,
    Admin
     then
    Estimate Payments
    .
  2. Under the
    Prepare and File
     collapsible section, select File in the
    File
     column for the payment voucher type you want to mark as filed. File for the payment voucher type you printed changes to Filing complete, and the
    Date Added
    ,
    Added By
    ,
    Filed
    ,
    Date Filed
     and
    Filed By
     columns are updated to indicate that the print process for the payment voucher type is complete.
  3. If you need to prepare a replacement payment voucher file, clear the
    Filed
     check box and data files. To clear the
    Filed
     check box and data files, select Filing complete.