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Form 8949
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  • Product: ONESOURCE Trust Tax

Creating an 8949-AFT Tax Lot Register

If you have a large number of Agent for Trustee accounts, a custom
8949-AFT Tax Lot
 register can help you identify the gain or loss information to report on Form 8949 (Sales and Other Dispositions of Capital Assets) at the tax lot level. After creating the register, you can update the tax lots on a row-by-row basis or by performing a column update to change a number of tax lots simultaneously.
To create a custom
8949-AFT Tax Lot
 register:
  1. From the Register Listing page, select Modify Register Properties for the
    Sales with missing cost/basis for a tax lot
     base register. This register is in the
    Capital Sales folder of the Transactions, Sales
     category.
  2. The Register Properties page displays.
  3. Open the
    Information
     collapsible section. Change the name in the
    Register Name
     field to
    8949-AFT Tax Lot
    , select the register scope from the
    Scope
     drop-down list then select
    Save As
    . If you want, you can change the information in any of the other fields listed under the
    Information
     collapsible section before selecting
    Save As
    .
  4. The Register Properties page for your custom register displays.
  5. Under the
    Detail Columns
     collapsible section, use the first grid to add the columns listed below. To add the columns, select the check box to the left of the
    Category
     column for each column then select
    Add
     above the grid.
    • Bank is Agent for Trustee for this account
      , which is in the
      Account Administrative Controls
       category.
    • Form 8849-Rec'd 1099
      , which is in the
      Sales Tax Lot Detail
       category.
  7. The graphic below shows that two records (the
    Bank is Agent for Trustee for this account
     column, which is not shown, and the
    Form 8849-Rec'd 1099
     column, which is shown) are selected for adding. Selecting
    Add
     adds both records to the bottom of the second grid under the
    Detail Columns
     collapsible section. After adding the columns, you can use the third grid under the
    Detail Columns
     collapsible section to move the columns so that they are not the last columns in the register. To move a column, select and hold the column heading, then drag and drop it where you want to move it to.
  8. Under the
    Detail Filter(s)
     collapsible section, select Delete to remove the filters for the
    Lot Cost Unknown
     and
    Lot Term
     columns. The grid under the
    Detail Filter(s)
     collapsible section will look like the following graphic after selecting Delete:
  9. Add the
    Agent for Trustee = Yes
     filter. To add the
    Agent for Trustee = Yes
     filter:
    1. Select
      AND
       from the
      Condition
       drop-down list in the row that includes the text, "Please select here to add new row."
    2. Select
      Agent for Trustee
       from the
      Column
       drop-down list.
    3. Select
      Equal to
       from the
      Operator
       drop-down list.
    4. Select
      Yes
       from the
      Column
       drop-down list.
    5. Select
      User Value
       from the
      Value Type
       drop-down list.
    6. Press TAB until you move off the row. The grid under the
      Detail Filter(s)
       collapsible section will look like the following graphic:
  11. Select
    Save
     to accept and save your changes.
  12. Select
    REGISTERS
     to return to the Register Listing page.
  13. You can now select Run for the custom
    8949-AFT Tax Lot
     register and update the
    Form 8849-Rec'd 1099
     column on a row-by-row basis for each tax lot or by performing a column update for multiple tax lots.