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Working with Accounts

The Account Binder

The account binder uses several features to organize an account's tax information and tax documents (referred to as print files). For example, the topic list panel groups the data for an account by main topics and subtopics. Main topics display at the bottom of the topic list panel and subtopics display at the top. Selecting a main topic changes the subtopics that are listed.
note
At the bottom of the topic list panel, some main topics display as icons rather than text. To view the text for an icon, hover your mouse over an icon until the text displays, or increase the size of the main topic area. To increase the size of the main topic area, drag the horizontal splitter above the main topics upward. You can also decrease the size of the main topic area by dragging the horizontal splitter bar downward.
Selecting a subtopic displays the page associated with the subtopic in the content detail panel. Generally, pages in the account binder use collapsible sections to further organize the account data. To open or close a collapsible section, select the heading of the collapsible section.
Some pages in the account binder use plus and minus signs to organize calculated amounts or tax documents for an account. To review the worksheet, select the
Worksheet
 link in the
Recipient
 column.

Opening an Account

You can open an account from the following locations in ONESOURCE Trust Tax:
  • The main navigation area
  • The Home or Accounts page
  • A register
Opening an Account from the Main Navigation Area
On the right side of the main navigation area, enter the account number in the field to the left of the tax year drop-down list then select Enter account.
Opening an Account from the Home or Accounts Page
Use any of the following methods to open an account from the Home or Accounts page:
  • Enter the account number
    -Under the
    Open Account
     collapsible section, enter the full account number in the
    Account Number
     field. Press ENTER or select
    Open
    .
  • Select from a list of your active accounts
    -Under the
    Open Account
     collapsible section, select
    List
     to display a grid listing your active accounts. In the grid, select the account number link for the account you want to open.
  • Select from your recently opened accounts
    -In the grid under the
    Recently Opened Accounts
     collapsible section, select the account number link for the account you want to open. The
    Recently Opened Accounts
     collapsible section lists a maximum of 50 of your most recently opened accounts.
Opening an Account from a Register
Registers may contain links to the account binder. For example, in the
Active Accounts
 register, the account numbers in the
Account
 column are links. Select the account number link to open the account binder and display the Account Information page.

Creating an Account

You can create an account using the
Account Number
 field on the Home or Accounts page. To create an account:
  1. Select
    HOME
     or
    ACCOUNTS
     to display the Home or Accounts page.
  2. Under the
    Open Account
     collapsible section, enter the account number for the account you want to create in the
    Account Number
     field.
  3. Select
    Create
    .

Working with Tax Documents (Print Files)

Tax documents (or print files) are PDF files that include the computed tax data for an account. During processing, the computed tax data is formatted and displayed exactly as it appears on the applicable federal or state form or worksheet. For example, a federal tax return print file for a 1041 account formats and displays the computed tax data on IRS Form 1041.
To access the print files for an account, select the
Documents
 main topic. The Documents page displays by default. Use this page to:
  • Download and open a print file
  • Keep a print file
  • Indicate printing is not required for a print file
  • Delete a print file
The following graphic shows the features of the Documents page:
Downloading and Opening Print Files
To download and open a print file:
  1. On the Documents page, use + or - to navigate to the print file you want to download and open.
  2. Select the tax document link in the
    Recipient
     column. A message displays to indicate the download process started. After the download completes, one of the following occurs, depending on your Internet browser and how its download options are set:
    • The print file opens and displays in Adobe Acrobat Reader.
    • The print file is available at the bottom of your Internet browser. You will need to perform an action to open the file in Acrobat Reader. The following graphic shows that you can select
      Open file
       when Microsoft Edge is set to not ask you what you want to do with the downloaded file:
Keeping Print Files
When you keep a print file, you prevent the print file from being overridden by a subsequent processing request. To keep a print file, select the
Keep
 check box for the print file then select
Save
.
Indicating Printing is Not Required for a Print File
To indicate that printing is not required for a print file, select the
Print Not Required
 check box for the print file then select
Save
.
Deleting Print Files
The following guidelines apply to deleting print files:
  • ONESOURCE Trust Tax deletes the print file and the corresponding compute file. A deleted print file and the corresponding compute file cannot be restored.
  • A tax return print file cannot be deleted if it includes data that has been filed with a taxing authority.
  • Deleting a print file for a 5 x 5 1041 return deletes the 5 x 5 grantor print file and the associated data.
  • If there is more than one print file for a specific return type, you must delete the prior print files before you can delete the print file that was most recently generated. A print file cannot be deleted if it includes data that has been filed with a taxing authority.
To delete a print file, select Delete for the print file you want to delete. A message displays, indicating the document cannot be restored after deletion. Select OK to delete the print file.

Closing an Account

To close an account, select
Close
 in the button bar. A message displays if there are unsaved changes. Select
Cancel
 to return to the account and save your changes. Select
Leave
 to close the account without saving your changes.
You can also close an account by selecting Close account for the account's breadcrumb in the breadcrumb trail.

This article applies to:

  • PRODUCT: ONESOURCE Trust Tax