Add project templates

Before you begin

Add a project template

In Onvio Center select
Setup
, then
Project Templates
.
Select
Add
.
Enter an
ID
and
Name
on the General tab.
If your firm is not licensed for additional Onvio applications, or UltraTax CS, the
Application
field will remain None.
You can keep the
Status
as Not Started on the template so that when you add projects to clients the initial project status is accurate. To add a custom status to this list:
Select the
Status
dropdown, then choose
Add Status
.
Add a description, then select
Save & Close
.
Target dates apply to Onvio Firm Management Advanced firms only. You can set the target dates for a pre-determined time before the project's due date, or for a pre-determined time after the actual received date.
Setting staff as
Primary Assignments
ensures that they quickly see projects they are responsible for under the
My Assignments
area on the home screen.
Choose how to store documents related to the project with the
Document Folder Option
field. This ensures that client document folders automatically generate when you create the project.
On the
Recurrence
tab, under
Allow only one series of this Project Template per Client
:
Select
Yes
if you want to create a project only once. For example, a tax return of a particular year for a client.
Select
No
if you want 2 projects with the same due date, names, etc., on the client at the same time. Use this for multiple audits occurring at once, for example.
Use options on the
Recurrence
tab to specify how often the project will occur, when the project will be due and set options for Project and Task Generation options.
Choose a
Generation Method
for the next instance of the project:
When the current is complete:
When you finish a project, the next one will automatically generate. Use this for projects like payroll that you want to happen right away.
Specified days until the next due date:
You can use this option for 1040 tax returns so that the project generates a certain number of days before the filling deadline, rather than immediately after completing the current tax returns.
When I manually create it:
This is helpful for consulting or tax planning projects that may not occur every year, but you want to add as needed in the future.
The
Tasks
tab is available if your firm is licensed for Onvio Firm Management Advanced.
On the
Time and Billing
tab, you can link services to this project and enter invoice descriptions to streamline billing. You can also include budget information if your firm is licensed for Onvio Firm Management Advanced.
Select
Save
when you're finished.