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Trial Balance

Roll forward procedures

The roll forward process can take place anytime during a project. Most firms perform this when the project is close to completion. The application uses the binder that you rolled forward as a template to create a new project.
To roll forward your project in Onvio Trial Balance successfully, select the correct options for the following fields in the
General
 tab of the
Setup
Project Templates
 screen.
  • Application
    : Choose the correct application (Trial Balance) other than
    None
     for the types of projects that you are creating that use the template.
  • Pattern
    : (
    Recurrence Frequency
     section). Be sure to select an option other than
    None
    .

Apply roll forward settings for workpapers in the binder

  1. Open your project and select the
    Binder
     tab.
  2. To roll forward multiple workpapers, select the workpapers in the binder, then
    Manage
    Workpaper Properties
    . To roll forward a single workpaper, right-click the workpaper and select
    Manage
    Workpaper Properties
    .
  3. In the
    Roll Forward Setting
     column in the
    Workpaper Properties
     panel, select the correct option from the dropdown.
  4. Select
    Save
    .
If the
Use Roll Forward Setting for subsequent projects
 checkbox is marked for the project template being used in the
Document Storage
 section of the
General
 tab (accessed from
Setup
Project Templates
 in Onvio Center), the following actions are automatically applied to the new project binder generated.
  • The folder structure from the rolled forward project is retained and copied to the new project.
  • The roll forward settings for each workpaper in the binder that was selected in the
    Workpaper Properties
     panel for the original project are retained and copied to the new project.

Roll forward a binder

  1. Open your project and select the
    Binder
     tab.
  2. Select
    Actions
    , then
    Roll Forward
     in the
    Binder
     screen to open the
    Roll Forward
     screen.
  3. Enter a name for the new project that you will roll forward.
  4. For each workpaper in the binder, you can update the reference, name, roll forward setting, and staff assignment, as required.
    note
    • You can use the
      Select Roll Forward Settings
       options to apply specific settings to all workpapers in the project. When different combinations of roll forward settings are listed, the application automatically selects the
      Custom
       option.
    • For licensed users of Guided Assurance:
       You can't change the roll forward settings for Guided Assurance workpapers in this screen, even if they are present in the list. You can modify them only during the Guided Assurance roll forward process.
      • If the binder includes only workpapers added from Onvio Trial Balance, proceed to the next step and then continue with the steps in the following section.
  5. Select
    Continue
     to begin the roll forward process.
  6. When you are prompted with a message that indicates that the roll forward was successful, select
    Open the new Project
     to open the new project, or
    X
     to close the message and return to the current project.

Roll forward a binder with Guided Assurance workpapers

The
Binder
 tab isn't available after you roll forward a binder that contains Onvio Trial Balance workpapers and Guided Assurance workpapers. Follow these steps to complete the roll forward process for Guided Assurance workpapers.
  1. With your project open, select the
    Binder
     tab to open a panel that prompts you to complete the roll forward process for Guided Assurance workpapers.
  2. Select
    Roll Forward
     and use the Guided Assurance roll forward wizard to step you through the process.
Internal use only
Roll Forward uses the generate next endpoint in Core and therefore the project template setup is key in the roll forward process being successful or not. When rolling forward a project/binder, the generate next endpoint that roll forward calls doesn’t look at what was set up on the project, but rather the project template. The project template needs to have an application selected (Trial Balance or Checkpoint Engage) and a recurrence frequency pattern other than None for the roll forward process to complete successfully.
Example
User buys Onvio Trial Balance or Guided Assurance with nothing else. They go to add a project and are required to choose a project template. We provide a default template for them. They choose this default template and choose their application and create the project. When they are done with their work, they want to roll forward the binder to create next years binder. It fails.
  • This is because the default project template that is given has None as the application and None as the recurrence frequency pattern. The user did choose their application when they set up their project using this template, but when rolling forward and calling the generate next endpoint, the template is used for the application and recurrence frequency settings, not what was selected on the project.

This article applies to:

  • PRODUCT: Onvio
  • Subject: Trial balance
  • Audiences: Staff