Skip to main content

Solutions

Products

Recommended products

Questions? We are here to help.
Contact us

Purchase

Questions? We are here to help.

Resources

Invoice Audit

Invoice Audit General Settings

Manage all your Invoice Audit settings in one place.
General Settings
Setting/Description
How to use
GS2: Enable review of invoice before final response
If the setting is enabled, it is possible for a user with role Invoice Reviewer to specify a preliminary assessment of the invoice and the identified deviations prior to final accept/reject
The invoice can be marked as “OK” or “With remarks”. For each deviation type, it is possible to specify a reason as to why the invoice should be rejected or to specify “Ignore deviation” if the invoice should be accepted. If the invoice is marked “OK” it means that all deviations have been assessed as “Ignore deviation” and vice versa
GS9: Show only invoices assigned to a specific user
By activating this setting users with either Invoice audit super viewer or Invoice audit Admin -roles are able to see all invoices in Invoice audit. All the other users will see only invoices assigned to the specific user. If this setting is not activated all users will see all invoices.
Role of Invoice audit super viewer is functioning only if this setting is activated. The role should be combined with either Invoice audit authoriser or reviewer roles.
GS4: Auto-accept all invoices (regardless of validation status)
When enabled, all invoices (regardless of validation status) will be accepted after the specified number of days
Auto-accept is part of Advanced invoice audit service.
This setting should not be activated together with validations based on historical invoices (last known price). If the system auto-accepts an invoice which has wrong data, the data will be used in the future validations.
Invoices will be accepted the day specified in the settings at 00:00 UTC. If the number of days is set to zero (0) the auto-accept will happen immediately after the validation of the invoice is done.
GS5: Auto-accept invoices with no deviations
When enabled, all invoices without deviations will be accepted after the specified number of days
Auto-accept is part of Advanced invoice audit service.
Invoices will be accepted the day specified in the settings at 00:00 UTC. If the number of days is set to zero (0) the auto-accept will happen immediately after the validation of the invoice is done.
GS6: Auto-export all invoices
When enabled, all invoices which have been accepted will be exported automatically once per day.
Auto-export is part of Advanced invoice audit service.
GS11:
Auto-reject with deviations
When enabled, all invoices with deviations will be automatically rejected once per day.
Auto-reject is part of Advanced invoice audit -agreement.
When enabled, the system will reject any invoice with deviations after a specified number of days from the invoice creation date. The rejection happens once per day at XX:XX UTC. The setting allows the admin user to choose if an application response should be sent to the supplier and whether deviation descriptions should be included in the response. Only invoices with deviations and no other business status are included.

This article applies to:

  • PRODUCT: Pagero Online

Related Content