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Pagero Online eArchive

Pagero eArchive solution is a value-added product offered by Pagero Online which helps you to ensure legal archiving for your fiscal and business documents transported via the Pagero Network. The solution is adaptable to multiple legislative requirements and is designed to adapt to the relevant country-specific requirements with minimum configuration by you as a customer. Without the e-archive solution, your documents will be retained in Pagero Online for 90 days.

Retention Time

Retention Time
 is the period for which local regulations require that certain fiscal or accounting documents, for example, invoices, must be archived. A single jurisdiction might, however, require different
Retention Times
 for the same document type, such as invoice, based on the nature of the underlying transaction. We refer to this as
Retention Type
.

Retention Types

As Pagero offers a global Archiving solution, we have adapted and grouped various
Retention Types
 from different jurisdictions into the following categories:
  • Standard – Main default
    Retention Time
     for which documents, such as invoices, must be archived. Most fiscal transactional documents issued, exchanged, and received by businesses follow the standard
    Retention Type
    , unless any of the deviating retention requirements apply.
  • Capital/investment assets – Exception rule that defines the
    Retention Time
     for transactions relating to the sale and purchase of capital and investment assets, as defined in the respective jurisdiction.
  • Immovable/real-estate property – Exception rule that defines the
    Retention Time
     for transactions relating to the sale and purchase of immovable and real-estate property, as defined in the respective jurisdiction.
  • Adjustment schemes and other special cases – Exception rule that defines the
    Retention Time
     for transactions under adjustment schemes (for example, due to application of special write-off schema or under OSS/IOSS schema) or other special assets (for example, oil drilling equipment), as defined in the respective jurisdiction.
More information on country-specific archiving requirements and
Retention Times
 mapped by Pagero can be found in section 8 Document Retention of the respective Country Compliance Report (CCR). CCR/-s for your country/-countries can be requested from your account or delivery manager alt. you can download it yourself, if you have purchased Pagero’s Compliance Library.

Retention Time calculation

As the moment from which the
Retention Time
 must be calculated from differs between different jurisdictions (for example, from the moment of transaction, from the beginning of the following calendar year, from the end of the fiscal year), the rule applied by Pagero equals to selected
Retention Type
 X years
+
 . Once this time has elapsed, the Pagero Archiving solution will automatically remove such documents and all associated metadata.
If you have selected to configure your own customized
Retention Time
 instead, the rule applied equals to configured
Retention Time
 X years + 1 year.

Pre-defined Retention Type

Pagero recommend selecting a pre-defined
Retention Type
 instead of customizing it because selecting a pre-defined
Retention Type
 will let Pagero automatically update the underlying
Retention Time
 without any involvement from your side, would the legally defined retention period change. If retention periods change, you will be notified via Pagero’s Compliance Alert service you have subscribed for. The pre-defined
Retention Types
 are based on a legislative investigation performed by Pagero’s Regulatory Affairs team. The options you are given are determined by the country you have selected in the
Select jurisdiction
 and each type is configured based on your country’s specific requirements.
Should you instead choose to customize the
Retention Time
, Pagero won’t be able to apply such updates automatically on your behalf. Thus you will be required to track regulations and implement responsible changes by yourself.

Determine document Retention Time and contact

Archiving rules and
Retention Times
 are driven by regulations, usually tax, accounting, or commercial legislation. To find out the rules that apply specifically to you, you can seek for advice from your tax, accounting, or finance department alt. an external tax consultant. You can as well consult Pagero's Country Compliance Reports to find certain guidance, but you should keep in mind that it includes information on a general level and doesn’t take into account any circumstances that are specific to your operations.

This article applies to:

  • PRODUCT: Pagero Online

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