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Accounts receivable

Enter and apply prepayments

A client may pay for services before you've generated an invoice in Practice CS, but there's no procedure you can use to enter or indicate a prepayment.
Payments are entered in the
Receipt & Adjustment Entry
 screen, whether they're made before or after you've generated an invoice. Payments that occur after an invoice is generated are applied to that particular invoice.
Prepayments will not be applied to an invoice, leaving the payment amount available to apply to some future invoice. Unapplied receipts affect A/R and appear exactly like any other receipts for reporting purposes.
Once you've generated an invoice, you should use one of the following methods to apply the prepayment (unapplied receipt) against that invoice.
  • You can automatically apply the unapplied prepayment as you do the billing and invoicing process. Go to
    Setup
    ,
    User Preferences
    , then the
    Billing
     tab.
  • You can apply the unapplied prepayment in the
    Receipt & Adjustment Entry
     screen for each client individually.
    Go to the original receipt transaction, then select
    More
    .
  • You can apply all unapplied prepayments and other unapplied receipts and adjustments for all clients at once. On the
    Receipt & Adjustment Entry
     screen, right-click and select
    Apply all open credits
    .

This article applies to:

  • Product: Practice CS
  • Subject: Accounts Receivable