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This article applies to:

  • Product: Practice CS
  • Subject: Accounts Receivable

Enter receipts

  1. Select
    Actions
    , then
    Receipt & Adjustment Entry
     (or press
    Ctrl+R
    ).
  2. Select the
    Entry
     tab.
  3. Choose a
    Control Date
    .
    note
    A control date is a date your firm uses to group items for reporting and reviewing purposes. Your firm may use a different control date for each business day, or a single control date for each week of transactions.
  4. In the
    Bank Account
     field, choose the account to which the payment will be deposited in the next open row.
    note
    You can select
    More
     More button showing a down arrow or press
    F4
     to choose from a dropdown list.
  5. Enter the
    Date
     of the receipt.
  6. Choose the
    Client
    .
  7. Choose the payment
    Type
    :
    • ACH
      : Electronic Funds Transfer
    • CA
      : Cash
    • CC
      : Credit card
    • CHK
      : Check
  8. Enter the check number or other reference in
    Ref Number
    , if needed.
  9. Enter the
    Amount
     of the receipt, then press
    Enter
    .
  10. If you chose
    ACH
     (Electronic Funds Transfer), choose the bank account for the client.
  11. If you chose
    CC
     (Credit Card), select the credit card for the client or use
    Manual entry/swipe
     to enter the card information into Payment CS.
    note
    If you use a Magtek USB credit card reader, Practice CS completes all required fields when you swipe the card.
  12. In the
    Applied Amounts
     screen, enter the amount to be
    Applied
     to each outstanding invoice, then select
    OK
    .
    note
    Alternatively, select
    Auto Apply
     to apply the payment automatically to the oldest invoices first, moving forward until it has been fully applied or until there are no other invoices to which it can be applied.
  13. Enter a
    Comment
     about the payment if needed. 
    tip
    Select the
    Comment
     button to insert standard text and variable dates, and check spelling.
    tip
    Right-click an entry and select
    Apply All Open Credits
     to apply all open credits for all clients to outstanding debit items

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