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Include future receipts on invoices or statements

Do the following to include future accounts receivable activity on an invoice or statement:

Invoices

  1. Select
    Setup
    Custom Formats
    .
  2. Open the invoice format used by your firm or this client.
  3. Open the
    Format Wizard
    from the toolbar.
  4. Select the
    A/R Information
    tab.
  5. Select
    Last A/R Entry Date
    from the
    Include A/R information through
    dropdown.
    note
    • The default for this dropdown is
      Invoice Date
      , but you can change it to
      Last A/R Entry Date
      . This will cause the invoice to include any future period receipts or billing in the A/R Recap or A/R Ledger section of the invoice.
    • Changes to the invoice format won't affect invoices that you've already saved. To change and invoice you've already saved, you'll need to either delete and recreate the invoice, or refresh the invoice format by changing the format and changing it back.

Statements

  1. Select
    File
    Print Invoices & Statements
    .
  2. Select the
    Statements
    tab.
  3. Extend the
    Statement activity date range
    beyond the end of the
    Statement date
    .
Internal use only
A common practice is to bill clients at the end of the period that you are processing. However, due to the delays inherently involved with month-end work, it is common that the invoices and statements don’t actually get completed until the 1st few days of the new month have occurred. In other words, it is often necessary to keep the current period open even though the calendar has now advanced to the next month (so the current month's billing and A/R activities can be completed and the month-end reports be run before advancing to the next period). However, during this lag time at the end of the month processing, the firm still continues to receive payments from clients for prior invoices. Since receipts are typically entered with the current calendar date when received, they won’t be considered as payments by the system until the system is advanced to the next period. This is because Practice CS typically doesn’t refer to or report, or consider any "future" activity.
Practice CS can address this situation by optionally including "future" receipt activity on either invoices or statements.

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