Include future receipts on invoices or statements
Do the following to include future accounts receivable activity on an invoice or statement:
Invoices
- Select .
- Open the invoice format used by your firm or this client.
- Open theFormat Wizardfrom the toolbar.
- Select theA/R Informationtab.
- SelectLast A/R Entry Datefrom theInclude A/R information throughdropdown.note
- The default for this dropdown isInvoice Date, but you can change it toLast A/R Entry Date. This will cause the invoice to include any future period receipts or billing in the A/R Recap or A/R Ledger section of the invoice.
- Changes to the invoice format won't affect invoices that you've already saved. To change and invoice you've already saved, you'll need to either delete and recreate the invoice, or refresh the invoice format by changing the format and changing it back.
Statements
- Select .
- Select theStatementstab.
- Extend theStatement activity date rangebeyond the end of theStatement date.
Internal use only
A common practice is to bill clients at the end of the period that you are processing. However, due to the delays inherently involved with month-end work, it is common that the invoices and statements don’t actually get completed until the 1st few days of the new month have occurred. In other words, it is often necessary to keep the current period open even though the calendar has now advanced to the next month (so the current month's billing and A/R activities can be completed and the month-end reports be run before advancing to the next period). However, during this lag time at the end of the month processing, the firm still continues to receive payments from clients for prior invoices. Since receipts are typically entered with the current calendar date when received, they won’t be considered as payments by the system until the system is advanced to the next period. This is because Practice CS typically doesn’t refer to or report, or consider any "future" activity.
Practice CS can address this situation by optionally including "future" receipt activity on either invoices or statements.