Set up recurring bills
Set up a recurring bill for an engagement when you bill the client the same amount on a regular basis.
Set up recurring billing at the engagement level for each client that you bill on a fixed or recurring basis.
- ChooseSetup, thenClients, select the client, and then selectEnter.
- Select theEngagementstab, and then select the engagement that you bill on a recurring basis.
- Select theRecurring Billssubtab for the selected engagement.
- Select a recurring bill description.noteIf a description doesn’t exist, create one in recurring bill description setup or right-click in theDescriptionfield and add a new recurring bill description.Recurring bill descriptions are identifiers, such as monthly, quarterly, or accounting. They don’t appear on invoices.
- Select the recurring bill method.
- Fixed Time & Expensesbills the specified amount against all WIP items for the engagement and adjusts any positive or negative WIP carryover to zero.You can use this method only if at least one WIP transaction exists for the engagement at the time of billing.
- Progressbills the specified amount as a progress bill without allocating it to existing WIP transactions.This method doesn’t require existing WIP before billing, but the progress bill transactions must be closed out against WIP later.
- Adjustmentbills the specified amount even if the client has no WIP and immediately closes out any carryover with a positive WIP adjustment.
- Fixed Time + Expenses at Standardbills the specified amount against all time-based WIP transactions. Expense activities are billed in addition to the specified amount, based on the calculated expense value.You can use this method only if at least one WIP transaction exists for the engagement at the time of billing.
- Fixed Expenses + Time at Standardbills expense-type transactions for the specified amount. Time-based WIP transactions are billed in addition to that amount, based on the calculated time value.You can use this method only if at least one WIP transaction exists for the engagement at the time of billing.
- WIP at Standardbills all WIP transactions for the engagement at their standard calculated value.You can use this method only if at least one WIP transaction exists for the engagement at the time of billing.
- Enter the recurring bill amount.
- If you selected theProgressorAdjustmentmethod, enter values in theStaffandActivityfields.noteThese fields are used to record the progress bill or adjustment transaction.
The engagement is set up for recurring billing and can be used when you generate recurring bills.
