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Billing

Set up recurring bills

Set up a recurring bill for an engagement when you bill the client the same amount on a regular basis.
Set up recurring billing at the engagement level for each client that you bill on a fixed or recurring basis.
  1. Choose
    Setup
    , then
    Clients
    , select the client, and then select
    Enter
    .
  2. Select the
    Engagements
     tab, and then select the engagement that you bill on a recurring basis.
  3. Select the
    Recurring Bills
     subtab for the selected engagement.
  4. Select a recurring bill description.
    note
    If a description doesn’t exist, create one in recurring bill description setup or right-click in the
    Description
     field and add a new recurring bill description.
    Recurring bill descriptions are identifiers, such as monthly, quarterly, or accounting. They don’t appear on invoices.
  5. Select the recurring bill method.
    • Fixed Time & Expenses
       bills the specified amount against all WIP items for the engagement and adjusts any positive or negative WIP carryover to zero.
      You can use this method only if at least one WIP transaction exists for the engagement at the time of billing.
    • Progress
       bills the specified amount as a progress bill without allocating it to existing WIP transactions.
      This method doesn’t require existing WIP before billing, but the progress bill transactions must be closed out against WIP later.
    • Adjustment
       bills the specified amount even if the client has no WIP and immediately closes out any carryover with a positive WIP adjustment.
    • Fixed Time + Expenses at Standard
       bills the specified amount against all time-based WIP transactions. Expense activities are billed in addition to the specified amount, based on the calculated expense value.
      You can use this method only if at least one WIP transaction exists for the engagement at the time of billing.
    • Fixed Expenses + Time at Standard
       bills expense-type transactions for the specified amount. Time-based WIP transactions are billed in addition to that amount, based on the calculated time value.
      You can use this method only if at least one WIP transaction exists for the engagement at the time of billing.
    • WIP at Standard
       bills all WIP transactions for the engagement at their standard calculated value.
      You can use this method only if at least one WIP transaction exists for the engagement at the time of billing.
  6. Enter the recurring bill amount.
  7. If you selected the
    Progress
     or
    Adjustment
     method, enter values in the
    Staff
     and
    Activity
     fields.
    note
    These fields are used to record the progress bill or adjustment transaction.
The engagement is set up for recurring billing and can be used when you generate recurring bills.

This article applies to:

  • Product: Practice CS
  • Subject: Billing,Invoices