Work with integrated invoices
With Practice CS you can integrate invoices from UltraTax CS, and Accounting CS for use in billing. These integrated invoices display in Practice CS in the
Integrated Invoices
tab of the Billing
screen.Setup
Before you can use this integration feature, you must first complete the following setup steps in each application.
Practice CS
Mark the
Integrate this Firm with other solutions
checkbox on the Preferences
tab of the Firm setup
screen. The Integrated Invoices
tab of the Billing
screen is available only if you have marked this checkbox.note
This checkbox can only be marked for 1 firm database at a time.
UltraTax CS
- Mark theWith the log of this event, forward invoice to CS Practice Productscheckbox for at least 1 status event.
- SelectSetup,User Preferences, then theFile Locationstab to identify your Practice CS file location
- For each invoice forwarded to Practice CS, the client ID in UltraTax CS must match a client ID in Practice CS, associating the invoice to the correct client.
- Preview or print the return in UltraTax CS to generate invoice information.
- Each time an eligible status event is recorded in UltraTax CS, invoice information is forwarded to Practice CS.
Accounting CS
By default, the ability to export invoices to Practice CS is turned off. To turn on the export functionality in Accounting CS, select
Setup
, File Locations
, then the CS Professional Suite
tab, and specify the Practice CS data location for the application to save the exported invoices file.See
Exporting invoices to Practice CS
in the Accounting CS help for instructions on how to integrate invoices from Accounting CS.Accept invoices
To accept invoices in Practice CS, open the
Billing
screen (Actions
, Billing
) and select the Integrated Invoices
tab.Allocate the invoice amount
When accepting invoices in the
Integrated Invoices
tab, you'll need to determine how to allocate the invoice amount for each item. Mark the checkbox next to an invoice item and select one of the 4 available allocation options: - Creating adjustment entries— Use this selection if:
- You don't keep track of time in Practice CS.
- You want to accept integrated invoices as adjustment entries instead of associating the entry to the existing WIP or creating a progress entry.
- Creating progress bill entries— This selection creates a progress bill entry. With this option, you must also associate the invoice with a staff member, engagement, and activity, using the fields provided.
- Partially billing WIP balance— This selection will bill the invoice against the client’s WIP balance, leaving any difference as a remaining WIP balance. You can associate the WIP with a selected Staff, Engagement, Project, or Activity.
- Completely billing WIP balance— This selection bills the entire WIP balance at the invoice amount, writing off any difference and leaving a WIP balance of 0. You can associate the WIP with a selected Staff, Engagement, Project, and Activity.
Link to invoices
Mark the
Create links to UltraTax CS invoices in FileCabinet CS
checkbox to create a link to an invoice that you have printed to FileCabinet CS from UltraTax CS, and select the FileCabinet CS data path from the dropdown list. This link will display on the Print Invoices & Statements
screen of Practice CS.Select
Accept Selected
to accept the selected invoices and move them to the Review
tab.Reject invoices
To reject invoices in the
Integrated Invoices
tab, select the invoices then Reject Selected
.Error messages
Practice CS will return error messages if integrated invoices don't meet certain criteria. For example, if the client associated with an invoice forwarded from UltraTax CS doesn't match a client in Practice CS, you'll be prompted to add that client to Practice CS before continuing.
Related Content
-
Invoices overview
Format:
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