Set up and use custom fields

  1. Select
    Setup
    , then
    Custom Fields
    .
    tip
    You can also right-click in the Custom Fields screen for the object and select either:
    Add Custom Field
    ,
    Edit Custom Field
    , or
    Delete Custom Field
    .
  2. Select the object you want to set up the custom field for.
  3. Enter a
    Description
    for the custom field (up to 30 characters).
    note
    This will be used as the label for the custom field.
  4. Select a
    Type
    that represents the type of data that will be entered into the field.
    note
    The
    Custom fields
    article explains the different types of data.
  5. For
    Text
    fields, enter the maximum
    Length
    .
  6. Enter the
    Sort
    number.
    note
    The
    Sort
    number specifies the order in which the fields appear on the
    Custom Formats
    screen for the object.
  7. For
    List
    fields, enter the
    List Items
    .
  8. To use custom fields:
    1. Go to the
      Custom fields
      tab of the object's setup screen.
      note
      The fields set up for the object are displayed in the specified
      Sort
      order.
    2. Enter, modify, or delete values in the field.
    3. Close the object to save the changes.
    note
    • For
      Time & Expense
      items, you can also select
      More
      at the end of the transaction line to open the
      Custom fields
      screen.
    • You can use the custom fields in any filter that corresponds to the type of object for which the custom fields was set up. 
    • You can use custom fields to group reports but only if it's a
      List
      or
      Staff List
      type.
    important
    After you've set up and entered values into a custom field, don’t change its type. This may result in errors when the field is used as a filter or displays on the layout of a report.