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Time and Expense

Understand dates in time and expense entries

There are 2 dates associated with every time and expense transaction entered in Practice CS.
  • Date
  • Sheet Date

Date

  • This is the posting date of the transaction: the date on which the WIP represented by the transaction is effective.
  • The
    Date
     may or may not be the same as the
    Sheet Date
    . If the timesheet includes transactions for 1 day, the
    Date
     and
    Sheet Date
     are usually the same. If the timesheet includes transactions for more than 1 day, such as a week or month, then most Dates will not be the same as the
    Sheet Date
    .
  • Enter the
    Date
     directly on the transaction line.
  • You can have the application enter the
    Date
     for you by setting a
    Default Date
     in
    Time & Expenses User Preferences
    . If you set a default date, you can choose to skip the
    Date
     box when you enter a time or expense transaction. If you choose to skip
    Date
    , you can hide it to remove it from the screen.

Sheet date

  • The
    Sheet Date
    , along with
    Staff
    , are used to identify a group of time and expense transactions, also known as a timesheet.
  • The Sheet Date is
    not
     the posting date and has no effect on when a transaction is available to bill or is included in a client's WIP balance. The
    Date
     of the transaction determines when the transaction is posted.
  • The
    Sheet Date
     may be the same as the
    Date
     field in the transactions in the timesheet. If the timesheet includes transactions for 1 day, the
    Sheet Date
     and
    Date
     are usually the same. If the timesheet includes transactions for more than 1 day, such as a week or month, then the
    Sheet Date
     will be the same as only a few, if any, transactions in the timesheet.
  • Enter the
    Sheet Date
     at the beginning of the
    Time & Expense Entry
     screen. It applies to all transactions in the timesheet.
  • You can have the system enter the
    Sheet Date
     for you by setting a
    Default Sheet Date
     in
    Time & Expense Entry User Preferences
    . If you set a
    Default Sheet Date
     you can choose to skip the
    Sheet Date
     when opening a timesheet. Your default options are:
    • Today's (system) date
      .
    • Most Recent
      : the latest date on which 1 or more time and expense transactions were previously entered.

This article applies to:

  • Product: Practice CS