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This article applies to:

  • Product: ONESOURCE Statutory Reporting

KVK e-filing process

KVK E-Filing provides a filing workflow, letting customers validate reports, prepare filing packages, submit documents, and monitor filing status.
Before initiating the KVK filing process:
  • Customers have access to ONESOURCE Statutory Reporting.
  • Verify that the filing is for a Netherlands (NL) reporting entity.
  • Verify that the report is based on a supported Netherlands Taxonomy (NT) template.
  1. Complete validation checks.
    Before submitting a filing, all report validations need to be completed successfully. Validation ensures that the report complies with the Netherlands Taxonomy requirements.
    1. Open the required Annual Report.
    2. Go to
      Report Options
       >
      XBRL Validation
      .
    3. Run all available validations.
  2. Go to File with KVK.
    1. Open the required report.
    2. Select
      Report Options
      .
    3. Select
      File with KVK
      .
  3. Select the filing format and complete the required information.
    Select 1 of the following filing format options:
    Option A: XBRL Micro Accounts
    XBRL Micro Accounts Fields
    Field
    Description
    Tax Year
    Automatically populated based on the financial reporting period.
    Format
    Select XBRL Micro Accounts.
    KVK Number
    Enter the company's 8-digit KVK registration number.
    Certificate File
    Upload the PFX/P12 certificate.
    Password
    Enter the certificate password.
    Option B: XBRL Annual Accounts + Auditor Report
    XBRL Annual Accounts + Auditor Report Fields
    Field
    Description
    Tax Year
    Automatically populated based on the financial reporting period.
    Format
    Select XBRL Annual Accounts + Auditor Report.
    Annual Accounts XBRL
    Generated from the current OSR report or uploaded manually when the Instance Document toggle is OFF.
    Auditor Report XBRL
    Upload the Auditor's Report in XBRL format.
    Digital Signature XML
    Upload the Digital Signature XML file.
    KVK Number
    Enter the company's 8-digit KVK registration number.
    Certificate File
    Upload the PFX/P12 certificate.
    Certificate Password
    Enter the certificate password.
    After completing all mandatory fields, select
    Submit
    .
    note
    Upon successful submission, a confirmation message is displayed indicating that the KVK filing request has been submitted successfully.
  4. Access the submission status.
    Go to
    Tools
     >
    E-Filing with KVK
     to view the filing status.
  5. Update certificate details.
    If the filing status is shown as
    Pending
    , complete the following substeps:
    1. Select the status value in the Submission Status column.
    2. Upload or update the required certificate file.
    3. Enter the certificate password.
    4. Save the changes.
    Once the certificate information is successfully updated, the status will change to
    Submitted
    .
  6. View detailed submission information.
    Select the submission status link to view detailed information about the KVK filing, including submission progress and status history.
    Successful Filing Confirmation
    When the submission reaches Status Code 400, the filing has been successfully delivered to KVK through Digipoort.
    Status Codes
    Status Code
    Description
    Outcome
    400
    The message was successfully delivered to the receiving party.
    Filing successfully delivered to KVK. No further action is required.
  7. Verify the filing status.
    Once the filing is successfully submitted through Digipoort, a confirmation email should be received at the configured notification email address. After submission, wait approximately 5 to 10 minutes for the filing status to be processed and reflected on the KvK (Netherlands Chamber of Commerce) website.