Create verification rules for specified fields

Create Verification Rules for specified fields

Go to
FileRoom, Account Admin, Review Wizard, then Verification Rules
.

On the office location menu to the top right, select the office location that the rule will apply to. Select the blank option if you want to set a default rule for all office locations. For example, if you want to set a rule for the Los Angeles office location, then select Los Angeles from the dropdown menu.

Select
Specified Fields
, then select
Add New
.

On the row, select which binder type the verification rule applies to based on
SERVICE TYPE, TAX YEAR
,
RETURN TYPE
, and
TAX SOFTWARE
.

Next, select the
DOCUMENT TYPE
that the verification rule should apply to.

On the
RULES
column, select which of the following rules you want to apply:
RULES	DESCRIPTION
Do not capture (field)	Disables the selected field from being captured in the Review Wizard. For example, you can select this option if you don’t want the verifier to capture Bond Premium on a consolidated statement.
Exclude dependent documents	Excludes dependent documents and marks the document as Incorrect SSN in the Review Wizard. The rule activates when the SSN field on the document doesn’t match the taxpayer or spouse.
Export to Sch-A	Exports data from a specific field (Line 13: Other deductions) to Schedule A. Applicable to Schedule K-1.
Bookmark document when field captured	Marks the page as Bookmark Only when a specific field is captured. All fields will be disabled and the page can't be verified.
Export to Other Income Adjustment	Populates and exports Schedule K1 1065 lines 11a, 11i, and 13w to "Other Income/Adjustments" section.  This rule is only applicable to CCH Axcess Tax binders.

Under
FORM NAME
, select the form that the verification rule should apply to. Dropdown options will vary based on previously selected columns.

On the
FIELD
column, specify which field should trigger the verification rule.

Select the
Save
icon to save the rule.
note
The new rule will only apply to all firm binders created after the rule is created/updated. The new rule won’t retroactively apply to existing binders.

You can also modify or delete a verification rule. However, new changes won’t impact existing binders.
Select the
Edit
icon to modify the existing verification rule.
Select the
Delete
icon to delete the existing verification rule.

Rules in Review Wizard (Step 2 Verification Wizard)

Select the
Engagement Information
icon on the toolbar.

On the
Engagement Information
window, select the
Verification Rules
link under the
Client Information
section.

note
The
Verification Rules
link won’t appear in the window if there were no verification rules set when the binder was submitted.
The
Verification Rules
window will show all the verification rules that were set by your firm when the binder was created. You can review verification rules for specified files on the upper panel. Verification Rules set to bookmark a document based on the form name are on the lower panel.

Do not capture

verification rule disables the selected field (in gray) and can't be captured. Point to the

Information

icon to view the tooltip.

Exclude dependent documents

verification rule marks the document as

Incorrect SSN

if the SSN doesn’t match the taxpayer or spouse (if applicable). Only mandatory identifier fields (Name, SSN, etc.) will be enabled, all other fields will be disabled and data won’t be exported to the tax software.

Reviewing verification rules in SPbinder

To review verification rules in SPbinder, click the

Binder Information

icon on the Quick Access toolbar.

Use Case

If you created a 1040SCANverify service binder then you will incur a fee for each field that was captured by OCR and verified by SurePrep.
If you created a 1040SCAN PRO service binder then your firm users will lose time verifying the information on each W-2G.

Requirements