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Integration with GoFileRoom
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This article applies to:

  • Product: SurePrep
  • Subject: Integration

Create binders in GoFileRoom

Before creating a new binder, follow the preparation steps in GoFileRoom by creating folders and adding documents. 
After creating folders and adding documents, the
Create New Binder
 window will be available for you to do the following:
  1. Go to the
    Select Binder Options
     section and select basic settings such as the owner of the binder, the office location, and more.
    Select Binder Options section
  2. Choose a binder template based on your tax software under 
    Select  Binder Template
    . There are predefined binder templates based on tax software and binder type. You can add custom binder templates in
    FileRoom
    ,
    Admin
    ,
    SPbinder
    , then
    Binder Template Setup
    .
    Select Binder Template section
  3. Select
    Select GFR Documents
     under 
    Select Source Documents
    . On the Select GFR
    Documents For Workflow
     window, mark the checkbox next to each document you want to upload, then select 
    Add Documents
    .
    note
    Excel files with hidden sheets aren't supported. Delete the hidden sheets from the Excel files before uploading the files, make the hidden sheets visible before uploading the files, or don't upload those files.
    Select Source Documents section
    Select document checkbox
    The
    Warnings
     column on the right shows a message if the document isn't valid (for example, incorrect file format, password protected, damaged). Hover over the warning message to get a tooltip with the full text.
    Listed Warnings
    Point to the warning message to see a tooltip with the full text.
    Warning text
  4. You'll get a panel dependent on your tax software called
    Select (tax software name) return
    .
    Select CCH Axcess Tax return section
  5. Confirm the information under
    Enter Client Details
     at the bottom of 
    Basic Information
    .
    Enter Client Details section
  6. Select the
    Processing Options
     tab for additional settings related to processing the return.
  7. If you want to add notes to the binder, select the
    Notes
     tab at the top.
  8. Select 
    Optional Information
     to set additional information such as the client due date, estimated complexity, budgeted hours, password, and more.
  9. Once you've set all the information, select 
    Submit
    .
    Select Submit
  10. You'll see the 
    Tax Folder
     in GoFileRoom now. The status next to the SurePrep button will change from 
    Create Engagement
     to 
    In Processing
    .
    In Process status
  11. You can go to the
    Routing Information
     tab to view status change information such as:
    • Step
    • Responsible
    • Assigned To
    • Assigned Date/Time
    • Completed Date/Time
    • Priority
    • Status
    You can view either the Routing Summary or the Routing History.
    PREPARATION settings
  12. For in-house binders, once the OCR processing is completed the status will be 
    Pending Review
    . For outsourced binders, once the return is verified, prepared, reviewed, and submitted back to the GFR dashboard by SurePrep, the status will be 
    Open SPbinder
    .
    Open SPbinder
    If there are errors in the submission, the
    SurePrep
     button will read
    Error In Submission
    . The owner will receive an email outlining the error. Correct the error, then select
    SurePrep
     to resubmit.
    Error in Submission
    1040SCAN will process the standard documents. When completed, the
    SurePrep
     button will change to
    Pending Review
     and the owner will receive an email notification. The workflow will be routed to Preparation.
    Pending Review
  13. Select
    SurePrep
     to review the return. For in-house returns, the
    Review Wizard
     will open.
    Pre-verification window
    After the review steps have been completed, the status in GFR will change to
    Open SPbinder
    For outsource returns,
    SPbinder
     will open. For in-house returns,
    SPbinder
     will open after you complete the review steps.
    SPbinder
note
When a user creates a new binder from GoFileRoom, their account is automatically created in FileRoom Account Admin if it does not exist. These users with TR Accounts can also seamlessly sign in to SurePrep FileRoom, if needed.

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