Index pages

Documents/Pages matched in Review Wizard (New From Review) steps will automatically appear indexed in their respective folders in the
INDEX TREE
. For pages that are not matched to a folder, SPbinder lets you organize documents by moving
Not Index
pages from the
Thumbnail
section to
INDEX TREE
.
To index the pages on
INDEX TREE
, you can drag the required pages from the
Thumbnail
section to the
INDEX TREE
folder.
Dragging a document from the THUMBNAIL panel
note
The drag and drop will work only for non-indexed pages. For already indexed pages the system will display a
Stop
icon on the left upper side of the Thumbnail.
On the
Thumbnail
section, Indexed pages will have the
Indexed
icon Indexed icon.
Indexed page with the Indexed icon
When the
Add Workpaper
window appears, you can edit the
Workpaper Name
field.
Add Workpaper window
You can also select from
Available Predefined Workpapers
displayed in the lower panel.
Available Predefined Workpapers section
Select the
Proforma’d
checkbox to indicate that this workpaper item is from the previous year. The workpaper will appear as a Proforma item in blue color.
Proforma’d checkbox
Sometimes, you may have two documents for the same entity: an organizer document and a letter for Charitable Contribution. You may only have one proforma placeholder Proforma placeholder icon where you can match one document, such as an organizer form. However, you would also like to index the Charitable contribution letter into a different workpaper folder, still indicating that it's a Proforma from last year. You can select the
Proforma'd
checkbox to help differentiate the proforma item (in blue color) from other newly indexed documents.
Select
Save
to save the workpaper to
INDEX TREE
. Select
Cancel
to close the window without saving any changes.
Select Save or Cancel
note
The Available Predefined Workpapers sections will be populated only if the predefined workpapers are selected for that particular template in the Binder Template Setup in Admin.
Once the page is indexed in
INDEX TREE
, the
THUMBNAIL
section will have the
Indexed
icon.
Indexed page with the Indexed icon
Index workpaper for binder templates
When creating a binder, if you have selected a Binder Template with index numbers, then the
Add Workpaper
window will also give you an option to enter index numbers to the workpaper names.
If an index has defined the Automated Workpaper Number Generation, then the
Add Workpaper
window will auto-populate the workpaper number.
Workpaper # field the in Add Workpaper window
note
The Workpaper index numbers will automatically increment if the option of Incremental Order is selected in the Binder Template.

Index multiple pages

You can follow these steps to Index multiple pages at a time:
  • To select individual pages:
    • Ctrl
      , then
      Mouse-click
  • To select a series of page selections:
    • Mouse-click
      the first page.
    • Shift
      , then
      Mouse-click
      directly on the last page to select all the pages in between.
Thumbnails for each page
note
When multiple pages are being indexed, the pages are indexed in the same order as the pages in the
Thumbnail
section.

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