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This article applies to:

  • Product: SurePrep
  • Sub-Product: SPbinder
  • Subject: Print

Print Options

Print Options
sets default print settings for PDFs generated from SPbinder (for example, SPbinder workpapers, DreamWorkpapers). The settings you set up on the
Print Options
page will be preselected for all firm users when initiating binder print. Preselected options can save users time by avoiding the need to manually adjust the print options each time they print. Furthermore, binders printed through API and or printed via binder status change will follow the same firm-level settings.
note
Print Options
settings are used to set default print settings at the firm level. These settings don’t prevent the user from changing the options individually.
To configure
Print Options
, go to
Admin
SPbinder
Print Options
.
Select Admin, SPBINDER, then Print Options
This section provides options for printing SPbinder workpapers:
Optimal settings for printing SPbinder workpapers
Select the following print options:
  • Print on my PC
    - Prints SPbinder workpapers on your local machine. Once the print completes, SPbinder PDFs are saved at
    SurePrep Download Folder
     path.
    note
    Set the file path from
    Admin
    Account Setup
    Download Files Setup
    . You can view both PDFs (bookmarks with and without markups) here.
  • Print on SurePrep server
    - Prints SPbinder workpapers on SurePrep server. Once the print completes, you will receive an email stating that the documents are printed and you can download it from SurePrep FileRoom.
    Printing on SurePrep server lets you print SPbinder PDF for binders without Leads. You may also want to use this option when you are having issues printing locally. For example when your print drivers are not installed or updated.
    note
    The SPbinder PDF won’t open automatically on your local machine.
    Select whether to print on your PC or on SurePrep server
    note
    To print the SPbinder PDF on the SurePrep server, the binder should have E-Access enabled.
    When binders without leadsheets are created from GoFileRoom (
    GFR
    ), printing the SPbinder PDF on the SurePrep server will automatically upload the PDF to
    GFR
     on the
    DOCUMENTS
     tab. The
    Document Type
     will be assigned as
    DREAMWORKPAPERS
    .
    Dreamworkpapers in the DOCUMENTS tab
Print on SurePrep server
If you selected 
Print on SurePrep server
, you may see the following messages appear when you attempt to print:
  • The following message appears if E-Acess is not available.
    Notification that the binder must be enabled for E-Access to print
  • The following message appears if the binder is already printing on the SurePrep server.
    Notification that you cannot print this binder after it already began prints
Bookmarks
The following options let you print with or without Bookmarks:
  • Bookmarks with markups
  • Bookmarks only
Select your bookmark preference
To print a bookmarked SPbinder workpaper with stamps and annotations, select 
Bookmarks with markups
.
To print a bookmarked SPbinder workpaper without any markups, select
Bookmarks only
.
Bookmarks with markups checkbox
You can also choose to print both options, with and without workpaper markups.
Both bookmark options selected
When both options are selected, and you selected
Print on my PC
, the system saves both the printed workpapers at the set file path. Once printed, the 
Bookmarks with markups
 PDF will open automatically. The
Bookmarks only
 PDF won’t open automatically.
You can select the 
Notes
 checkbox under both options to print SPbinder:
  • Bookmark with markups
    and
    Notes
  • Bookmark only
    with
    Notes
Notes checkbox selected for both
note
The
Notes
 checkbox is only available if the parent options are selected.
Furthermore, you can select default firm options to include or exclude certain note types in the printed copy of the binder. Select/clear the checkbox to include/exclude note types. You can customize
Note Type
 options for with and without Leadsheet binders.
Select from the Note Type menu
note
  • By default, the binder will only print the note types that were selected. However, users can change which notes they want to print when printing the binder from printed via status change will follow the firm-level settings.
  • Custom notes can't be selected/removed individually. Clearing the
    Custom Note
     checkbox will exclude all custom notes from being printed.
You can also select to bookmark only the 1st page of each workpaper and not every page.
Option to bookmark only the first page of each workpaper
This section provides options for printing the DreamWorkpapers:
  • Bookmarks with markups
  • Bookmarks only
note
The following print options can also be modified individually when generating DreamWorkpapers in SPbinder or FileRoom.
Bookmarks with markups
When you select
Bookmarks with markups
, the 2050 DreamWorkpapers PDF is printed with references, annotations, and markups.
Bookmarks with markups checkbox
Select the checkbox for the type of documents you want to include in the printed DreamWorkpapers. You can select from any of the following options:
  • Leadsheets
  • Notes
  • Review Status Summary Sheet
  • 2055 DreamWorkpaper.xlsx
Leadsheets, Notes, Review Status Summary Sheet, 2055 DreamWorkpaper.xlsx  checkboxes
note
You can print the
2055 DreamWorkpaper.xlsx
 file, but you cannot send it to GFR.
You can select default firm options to include or exclude certain note types in the printed copy of the binder. Select/clear the checkbox to include/exclude the note types. You can customize
Note Type
 options for with and without Leadsheet binders.
Select from the Note Type menu
note
The binder will only print the notes that were selected.
You can choose the document sequence for the printed PDF to be in
LeadSheets
 or the
Source Document
. The highlighted option in
Document Sequence
is placed first in the DreamWorkpapers print setup.
Select Source Document then Leadsheets
Bookmarks only
When you select
Bookmarks Only
, the 2050 DreamWorkpapers PDF is printed without any references, annotations, or markups.
Bookmarks Only checkbox
Notes
Notes that are linked will have red cross-references next to them with the page number of the document they are linked to.
Sign-off Levels
If you selected the
Sign-off Levels
 checkbox under
Bookmarks only
, then the PDF will print with sign-off options on the top of the PDF.
Sign-Off Level appearing at the top of the document
note
You can use the
Print Clean PDF
 feature on the 1st page of each PDF to remove annotations, sign-off, and bookmarks from an existing PDF without printing a new copy from FileRoom or SPbinder.
If you selected both
Bookmarks with markups
 and
Bookmarks only
 then both files will be printed simultaneously.
note
Select the
Help
 icon Help icon to visit the help page.
You can also set up your domain to automatically print binders when the binder status changes to a specific status. Contact SurePrep Support at SurePrep.Support@thomsonreuters.com to enable this feature.
note
  • After the print on status change feature is enabled, you will be able to print any previous or new binder by changing the binder status.
  • PDFs are printed on SurePrep servers; print time may vary.
  • The 'Print on status change' feature is only available for 1040 and 1041.
When contacting SurePrep Support, provide the following information:
  • FileRoom status - Provide status that should trigger automatic printing of the binder (for example, Blank Status, Custom Status).
The binder is printed based on your firm's setting in
Account Admin
 (for example, Bookmark only, Notes, Leadsheet).
note
You can download the printed binders locally.
PDF documents are printed based on a default naming convention set by SurePrep. However, firms can also customize file names for printed PDF based on personal preference. Contact SurePrep Support to customize the file name output for a printed PDF.
You can decide what information to include or exclude from the printed file name. 
Before:
  • SPbinder PDF - 2019(I) - Anderson, Jack_1000100 .pdf
After (excluded clients' name and binder ID):
  • SPbinder PDF - 2019(I) - Jack001_.pdf
note
Contact SurePrep support to update your print option.
Step 1: Select informational items to Include in the filename
Firms can include or exclude the following items from the printed file name and reorder items in a specific order:
  • Print type
    • DreamWorkpapers:  2050 DreamWorkpapers ("2055 DreamWorkpapers" for XLSX)
    • SPbinder PDF:  SPbinder PDF ("SPbinder Bookmarks PDF" for Bookmark Only)
  • Tax Year
  • Binder Type Initial
  • Binder Type
  • Client ID
  • Binder ID
  • Client Name
  • Binder Status
  • Your choice of custom text (for example, BL and Associates, logo). You can select 20 characters max.
note
"SPbinder Bookmarks PDF" can’t be excluded for SPbinder PDF when printing a Bookmark Only PDF.Bookmark Only PDF for DreamWorkpapers will also include "Bookmark only" in the file name. Example:
Bookmark only 2050 DreamWorkpapers-2019I-Tom001-BL-Associates.pdf
Step 2: Select a character that should appear at the end of each informational item
You can also select the character that should appear after each item. You can select space, hyphen, underscore, or none(that is, no space or character).
Example: Client ID-Client Name_Tax Year
Result:
123-Tom Taxpayer_2020.pdf
Step 3: Select the sequence order
You can also indicate the sequence order for each part of the file name.
Example: Tax year -> Client Name  -> Client ID
Result:
2020 Tom Taxpayer 123.pdf
Step 4: Provide your template to SurePrep
Once you have everything prepared, contact to SurePrep Support and provide them with your template.
Sample template:
Sequence Order
Informational Item
Append character
1
Tax Year
Hyphen
2
Client Name
Underscore
3
Custom Text (for example, Firm Name)
None (No Space or Character)
4
Client ID
Space
5
Binder Status
Space
Output Sample:
2020-Tom Taxpayer_BL1234 Completed
Binder pages can either be printed in the order they were scanned in or based on the
INDEX TREE
 layout in SPbinder. 
Firm-level setting
:
Go to
FileRoom
Admin
Review Wizard
, select the checkbox for
Re-order pages to follow the workpaper index
 to organize workpapers and print them according to
INDEX TREE
. Conversely, you can clear the checkbox, if you don't want SurePrep to re-organize the pages and want pages to be printed in the order they were scanned.
Binder-by-binder basis
:
On the
Create New Binder
 window, you can select the
Re-order pages to follow the workpaper index
 checkbox to organize workpapers and print them according to
INDEX TREE
. Clear the checkbox, if you don't want SurePrep to re-organize the pages and want pages to be printed in the order they were scanned. Firm-level settings will be applied by default.

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