Word Formatting (.doc/.docx files)

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Paste
: To paste the data, select the paste area and select
Paste
on the toolbar or select
CTRL + V
.

Cut
: To remove text, select the text and select
Cut
on the toolbar or select CTRL + X.

Copy
: To copy text, select the text and select
Copy
on the toolbar or select CTRL + C.

Font Type
: From the font type drop-down, select the font type you want to change to.

Font Size
: From the font size dropdown, select the font size or manually enter the font size in the text field.

Increase/Decrease Font Size
: You can change the font size by selecting on the Increase/Decrease Font size icons.

Clear All Formatting
: Select the text that you want to clear the formatting from and select Clear All Formatting.

Bold/Italics/Underline Text
: Select these buttons to change the selected text or numbers to bold, italic, or underlined.

Strikethrough
: Select the text that you want to strikeout and select Strikethrough.

Subscript
: Select the text that you want to format as a subscript. Select Subscript or press CTRL+ =.

Superscript
: Select the text that you want to format as a superscript. Select Superscript or press CTRL+SHIFT+=.

Text Highlight Color
: Select the text or characters you want to select with a different background color.

Font color
: Select the text or characters that you want to format with a different text color.

Bullets and Numbering
: Select the items you want to add bullets or numbering to and select Bullets or Numbering.

Indent
: Select the paragraph you want to change. On the Formatting toolbar, select Increase Indent or Decrease Indent.

Text Direction
: Select the direction of the text to be displayed from left to right or right to left.

Show/Hide
: To view hidden text on the screen, select the Show/Hide button.

Alignment
: Select the text you want to align and select Align Left/Align Right/Center or Justify.

Shading
: Select the text or characters that you want to format with a different background color.

Quick Styles
: From the Quick Styles, select the template that contains the styles you want to view or use. Selected styles from the template will be applied to your document.

Change Styles
: If you want to modify Styles, select Change Styles.

Find and Replace

You can automatically replace text.
To do so, select Find/Replace.
Then in the
Text to find
field, enter the text that you want to search for. In the
Replace with
field, enter the replacement text. Select
Find Next
,
Replace
, or
Replace All
.

Enable spell checker

If you enable spell checker, then the document is checked for any of the spelling errors automatically.
Spelling errors, if any, are underlined with a red line.
Right-clicking on the underlined text will also provide you with some correct spelling suggestions.

Insert

Page Break
: Select where you want to start a new page and select
Page Break
. A new page gets inserted after the selected area.

Table

Select where you want to insert a table. Select the
Table
option, and then, under Insert Table, drag to select the number of rows and columns that you want.
Or select Insert Table and Under Table size; enter the number of columns and rows.

Pictures

Select where you want to insert the picture in your document and select the Pictures option from the toolbar.
Locate the picture that you want to insert and double click on it. The selected picture is inserted to your document.

Hyperlink
: Select the text or picture you want to display as a hyperlink, and then select the Hyperlink option on the toolbar. In the window that appears, you can insert a web link or link within the same document.

Comment
: Select the text or item you want to comment on or place your cursor at a particular location where you want to add a comment. From the Insert menu, select Comment. Type the comment text in the comment balloon.

Header
: To create a header, select Header and enter text or graphics in the header area. From the Header & Footer Tools select the information/options you require and when you finish, select Close Header & Footer.

Footer
: To create a footer, select Footer and enter text or graphics in the footer area. From the Header & Footer Tools select the information/options you require and when you finish, select Close Header & Footer.

Page Layout

Margins
: You can set margins for the entire document or the current section. Select the required option from the dropdown.

Orientation
: From the Orientation dropdown you can select the option of Portrait or Landscape or rotate the page by 180 degrees or 270 degrees.

Size
– To set a paper size, select the Size dropdown and select the required size.

Breaks
: To add page/section breaks, select where you want to insert a page/section break. From the Breaks dropdown, select the option that describes where you want the current section to begin.

Indent
: Select the paragraph or text. On the Page Layout toolbar, select the number against Left or Right Indent.

Spacing
: Select the paragraph or text. On the Page Layout toolbar, select the number for Before and After Spacing.

Review

Spelling & Grammar

You can check for possible spelling and grammatical errors, and then verify each correction. Select Spelling and Grammar.
When the system finds a possible spelling or grammatical error, make your changes in the window.

New Comment
Select the text or item you want to comment on, or select at any location on the document. On the Review menu, select the
New Comment
option. Type the comment text in the comment balloon.

Delete
: Select the comment you want to delete and from the Review menu, select Delete.

Previous
: Select to go to the previous comment.

Next
: Select to go to the next comment.

Show Comments
: To Show/Hide all comments, select
Show Comments
.

Track Changes

With the Track Changes feature turned on, each insertion, deletion, or formatting change that you or a reviewer makes is tracked. As you review tracked changes, you can accept or reject each change.
Turn on this feature by selecting on the track changes icon on the Review Toolbar.

Accept
: From the dropdown select
Accept and Move to Next
to accept the change and go to next change or select
Accept All
to accept all changes at once.

Reject
: From the dropdown select
Reject and Move to Next
to reject the change and go to next change or select
Reject All
to reject all changes at once.

Previous
: Select
Previous
to go to previous change.

Next
: Select
Next
to go to next change.

View

Print Layout

The print layout view shows how text, graphics, and other elements will be positioned on the printed page.
This view is useful for editing headers and footers, for adjusting margins, and for working with columns and drawing objects. To switch to the print layout view, select
Print Layout
on the View menu.

Web Layout

Work in Web layout view when you are creating a Web page or a document that is viewed on the screen.
In Web layout view, you can see backgrounds, text is wrapped to fit the window, and graphics are positioned just as they are in a Web browser.
To switch to the Web layout view, select
Web Layout
on the View menu.