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This article applies to:

  • Product: SurePrep
  • Sub-Product: TaxCaddy
  • Subject: Clients

Link TaxCaddy client profile to a binder

The
Link Binder
 feature allows you to connect a TaxCaddy client profile with an existing binder in FileRoom. Once a client's profile has been linked to an existing binder, you can upload documents from TaxCaddy to the binder.
Link Binder feature enabled in the client profile.
note
Create Binder
 and
Link Binder
 appear enabled/disabled under different conditions.
Follow these steps to link a TaxCaddy client profile with an existing binder in FileRoom:
  1. On the
    Overview
     screen, select a client tile to view the client profile. You can also search for a client then select the client tile from the search result.
    Select a client profile from the Overview screen.
  2. Select
    Link Binder
    .
    note
    Link Binder
     appears when the client profile is associated with a Tax Client ID that matches a binder with the same Tax Client ID in FileRoom.
    Link Binder feature enabled in the client profile.
    If you need to link a 1041 binder in FileRoom, select a 1041 tax return profile from the
    TAX RETURN
     menu.
    If necessary, select the applicable tax return profile.
    If your client's profile doesn't include a Tax Client ID, then you'll the following message:
    Unable to link binder due to missing Tax Client Id. Please edit the client record in Client Management.
    Error notification when trying to link a binder.
    Go to the
    Administrative
     screen, then edit your client record with a proper Tax Client ID.
  3. Your browser downloads a PBFX file. Select the file to open the
    Link Binder
     window.
    Downloaded PBFX file
    A matching binder will automatically show if you have a binder with a matching Tax Client ID, tax year, and tax software (CCH Axcess Tax or GoSystem Tax RS only). On the
    Link Binder
     window, confirm the client name and ID then select
    Link
     to link the binder.
    Link Binder confirmation window.
    Go to the next step if you do not see this window.
  4. Select from the dropdown one of the following options to find the binder:
    • Client ID
    • Client Name
    • Binder ID
    • Tax Client ID
    • PS Project
    Select the client ID from the Link Binder window.
  5. Enter text in the search field then select
    Go
    .
    Search results after searching tax client ID.
  6. Select the client then select
    Link
    .
    Select Link from the Link Binder window.
  7. When the confirmation window appears, verify the client name and ID then select
    Link
    .
    Confirm that you would like to link the client profile to the binder.
  8. Once the binder has been linked successfully, select
    Close
     to close the window or select
    Open Binder
     to open the linked binder.
    Select Close once the profile is linked to the binder.
    Once the binder has been linked, refresh the client's profile to see the change in the binder status.
    You can select
    Open Binder
     to open the binder or
    Add documents
     to add additional documents to an existing binder.
    CREATE BINDER and LINK BINDER enabled within the client profile.

Changes after linking to a binder

The following will take effect after the binder has been linked:
  • The binder owner in FileRoom will become the new owner of the TaxCaddy client profile.
  • Assigned Members will be merged together on the binder and client profile.
Matching Tax Client ID
The Client profile must have a Tax Client ID that matches a binder's Tax Client ID in FileRoom. However,
Link binder
 won't appear if the binder is in SP Processing status.
Matching tax client IDs once the link was successful.
note
When linking a binder, if the office location restrictions is disabled on the binder (in FileRoom) but is enabled on the client profile (TaxCaddy) then Office Location won't sync to TaxCaddy and remain as is in the binder and client profile. Similarly, if there's no Office Location assigned to a binder then it won't sync with TaxCaddy client profile.
On the
Link Binder
 window, you won't be able to select or view new binders that are in Document Uploading or SP Processing status in FileRoom.

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