Journal Entry Profiles

You can create a Classes or a Tags dataset for journal entry profiles.
Each unit can have either Journal Entry profiles or Unit Journal Entry configurations, not both.
Journal Entry profiles are located within Data Entry dataset administration.
A Unit does not have to be assigned to a Journal Entry Profile.
The Unit Journal Entry configuration page is located in the Data Entry administration for Federal and State.

New Journal Entry Profile (Dataset Level)

Select
My Datasets
and then
More
.
Select
Journal Entry Profiles
.
Select the plus sign to add a profile and then type the Code, Name and Description.

New Journal Entry Profile (Unit Level)

Select
My Datasets
and then
Units
for a dataset.
Select
More
and then
Journal Entry Profiles
.
Select
Create New
.
Select the
JE Type
and then
JE Code
.
Select the
JE Summary
and type the
Description
.
Select the
Debit GL Account
and
Credit GL Account
.
Type the
Cost Center
and
Department Code
, if needed.

Edit Journal Entry Profile

Type the new
Name
and then the new
Description
. The Code cannot be edited.

Copy Journal Entry Profile

Select
Journal Entry Profile
.
Select
Copy
and then type the
New Code
(required).
Type the new
Name
for Edit Journal Entry Profile and then
Description
.
Select
OK
.

Delete Journal Entry Profile

Select
Delete
.
Select
Cancel
to close without deleting the journal entry profile.
Select
OK
to delete.

Profile Definition

Select the
Journal Entry Profile
. To ensure you selected the correct journal entry profile, review the
Code
,
Name
, and
Description.

Select
Include All Classes
to include all classes in the journal entry profile.
This function is for datasets created with classes.
This option includes all new classes.
To select all Source classes, select the box on the header row.
To define specific source classes, click the box next to the selected class.
You can sort and filter the Source Class list by
Type
,
Code
, or
Class Name
.
To select Journal Entry Codes, click
Include All Classes
to remove the check mark.
To select all Journal Entry Codes, select the box in the header row and then select each Journal Entry Code.
If you need to exclude a few Journal Entry Codes, select all the Journal Entry Codes and then select each Journal Entry Code, to remove the check mark.
Select
Save
.

Journal Lines

Select
Create New
.
Select
JE Type
.
This is a required field.
You will define the jurisdiction type applicable for the new journal entry.
You can select Federal, State, or both.
Select
JE Code
.
Each journal entry line must have a unique
JE Code
.
Select
JE Summary
.
The JE Summary is optional for data entry.
You create the user defined value for the Journal Entry Summary page within the System folder in Administration.
You can group multiple Journal Entry lines together.
The grouping depends on the JE Summary values created in Administration.
The Journal Entry lines are grouped together for Reporting.
Type
Name
.
Enter the journal entry name in the required field.
Select the
Debit and Credit Account
.
The accounts selected appear in the JE reports. If an account value is unavailable:
Select
Administration
.
Click
Manage Trial Balances
.
Select
Trial Balances Sublines
.
For the JE Post column, select the account to post the JE.
Select
Save
.
Select the
Flex 1-9
and type notes.
Click the
Show/Hide
button to see supplemental information.
The "Flex" fields are optional and apply to custom reports.

Select
Administration > System > Manage Configurations > Advanced Functionality > Journal Entries
Type the new
label name
for Journal Entry Supplemental Field #1-9.
Select
Save
.

Tax Calculations

Select
Create New
.
Select
Tax Calc Filter
to filter the list of tax calculations.
Select
Tax Calculation
to select the tax calculation.
Select
Component
to separately state a code with a tax calculation in the Difference column.
Type the
Factor
.
Select
Save
.

Select the
Tax Calculation
from the Tax Calculations list.
Select
Delete
.
Select
Delete All
to delete all the Tax Calculations from the list.

GL Sources

Select
Create New
.
Select
GL Account
to select the GL Account.
The list is the same for both Debits and Credits.
Type the
Factor
.
Enter a negative Factor to create a difference between the Book and Tax values (most common) in the Journal Entry report.
Select
Save
.

Select the
GL Account
from the GL Account list.
Select
Delete
.
Select
Delete All
to delete all the Tax Calculations from the list.

Assigned Units

In the Available Units list, select the
Unit(s)
.
To add multiple units to a journal entry profile, press the Ctrl key and then select the units.
To sort or filter the Available and Assigned Units by code or name, click the
Code
or
Name
header row.
Select the
Right Arrow
to assign the units to the Assigned Units list. You can assign one Journal Entry Profile per unit.
Select
Save
.
To change the values for a selected unit:
Select the
Unit
from the Assigned Units list.
Select the
Add Unit Flex Field Overrides
icon.
Type the new
value
in the flex field.
Select
Save
to update the unit with the new value.
Select
Cancel
to leave the page without saving changes.
To reset all values, click
Clear All Fields
.