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Unit Journal Entries Details

In MANAGE UNITS
, you can add Journal Entries
for Provision and Interim datasets.

The unit journal entries configuration page is located in the MANAGE UNITS > MORE
drop-down list.

note

When a unit is assigned to a Journal Entry Profile
, the Journal Entry page no longer appears in MANAGE UNITS
. You will receive a message that there is already a Journal Entry Profile associated with this unit.

Before you add journal entries, review the following:

The balances calculated on the journal entry page appear on the Journal Entry reports.

Journal entries are created on a unit-by-unit basis.

You can create Journal Entries in one unit and then copy them for other units using the import spreadsheet.

Each unit can have either Unit Journal Entry
configurations or Journal Entries Profiles
, not both.

To import journal entries, copy the data to the #JES# Journal Entries
and #JETAX# JE Tax Calcs
worksheets for the Import Numbers template.

Tax effected balances based on journal entry configurations appear in the Journal Entry reports.

To add Journal Entries in MANAGE UNITS:

Select the JE Type
and then JE Code
.

Select the JE Summary
and type the Description
.

To create Journal Entries at the unit level:

Select My Datasets
.

For a dataset, select the Units
button and the Manage Units page opens.

In Manage Units, select the More
drop-down list.

Select Journal Entry Profiles
.

Select Add
.

Select the JE Type
.

This field is required.

Define Jurisdiction (Federal, State, or both) type applicable to new Journal Entry.

Select the JE Code
.

note

Each journal entry line is required to have a unique JE Code.

Select the JE Summary
.

This field is optional.

User defined value at Journal Entry Summary page from the System folder within Administration area.

Based on the JE Summary value and groups multiple journal entries together for reports.

Type the Name
.

Type the Description
.

Select the Debit GL Account
and then the Credit GL Account
.

The accounts will appear on the journal entry reports.

If the Debit GL Account
and Credit GL Account
are not listed then:

Select Administration > Manage Trial Balances > Trial Balances Sublines
.

Select the account Code
listed in the JE Post column.

Select Save
.

Type Supplemental Information
.

To rename the Flex Field Labels
:

Select Administration > System > Manage Configurations > Advanced Functionality > Journal Entries
.

Type the label name in the "Journal Entry Supplemental Field Name #1-9."

The entries are immediately saved.

important

Journal Entry configurations previously set up at the "unit level" within the Federal and State folders will be permanently removed.

Tax Calculations

To set up the Tax Calculations (These steps configure the Tax journal entries):

Select Add
.

Select Tax Calc Filter
to filter the list of tax calculations.

Select Tax Calculation
to select the tax calculation.

Select Component
to separately state a code with a tax calculation in the Difference column.

Type the Factor
.

Select the plus sign
to add the calculation.

To delete a Tax Calculation:

Select a Tax Calculation
.

Select X
.

GL Sources

To set up the General Ledger Sources (These steps configure the Book journal entries):

Select Add
.

Select the JE Type
Federal or State.

The list is the same for both Debits and Credits.

Type the JE Code
. The code entered is associated with the journal entry.

Select the JE Summary
.

Type the Description
.

Select the GL Sources
tab.

Select the GL Account
.

The GL Account to select the General Ledger account.

Type the Factor
.

Enter a negative Factor to create a difference between the Book and Tax values (most common) in the Journal Entry report.

To delete the General Ledger Sources:

Select the GL Account
.

Select X
.

Select Delete All
to delete all of the Tax Calculations from the list.

To delete Journal Entries:

Select the Journal Entry Code Name
.

Select Delete
.

To delete all of the Journal Entries, you must activate the Delete All
option in Administration > System > Manage Configurations > Advanced Functionality > Journal Entries
.

Click Delete All
to delete all journal entries.

note

To complete the setup for the Journal Entry lines, select the Tax Calculation
tab to configure Tax entries and the GL Sources
tab to configure the Book entries.

Taxes Per Book

Taxes Per Book are entered on the Taxes Per book page. The balances entered are used for Journal entry reports and compare the balances entered to the provision calculations.

To enter in taxes per book for a Provision dataset:

Select My Datasets
.

For a dataset, select the Units
button and the Manage Units page opens.

In Manage Units, select the More
drop-down list and then click Other
.

Select the Taxes Per Book
.

Type the balances.

To import taxes per book complete the appropriate fields on the #U# Unit
worksheet in the Importing.

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Unit Journal Entries Details

Tax Calculations

GL Sources

Taxes Per Book

This article applies to: