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This article applies to:

  • Product: UltraTax CS
  • Return type: 1065 Partnership
  • Subject: e-file

Prepare 1065 electronic returns (including batch processing)

Follow these steps to ensure you've entered all data needed for electronic partnership returns, and create the electronic file for 1 client or for multiple clients (batch processing).
note
  • When UltraTax CS creates electronic files, the application automatically deletes any previously created, untransmitted electronic files for a client.
  • If you use a 3rd-party application vendor to transmit 1065 returns, UltraTax CS places the electronic file in the location you specified in the
    Setup
    ,
    User Preferences
    , the
    File Locations
     tab.
  • If you use a 3rd-party application vendor as your transmitter, UltraTax CS creates the electronic file without checking for errors when you print the return. The 3rd-party application vendor checks for errors in these returns.
  1. Enter the client's tax data.
  2. Select the Electronic Filing folder to open the ELF screen or the ELFFP screen.
  3. Enter
    X
     in the
    File this return electronically
     field. For Form 8865 returns, skip to step 8.
  4. Complete the
    Signature date of partner signing return
     field. Note that the IRS requires that you complete this field. If you selected
    When Form 8879 (etc.) signature date(s) (Preparer and/or Client) are not entered: use current date
     in
    Setup
    ,
    Office Configuration
    , the
    Print Options
     tab, UltraTax CS uses the current date in the electronic file. Enter a date in this field to use a date other than the current date.
  5. If you use the Practitioner PIN option to electronically sign the return, enter the Personal Identification Number (PIN) information in the ELF screen. If you use the scanned Form 8453 option, leave these fields blank.
  6. To attach the Form 8865 electronic files, signed Form 8453-PE, and any other required PDF attachments to the electronic file, select
    Edit
    , then
    Electronic Filing Attachments
    .
  7. Thomson Reuters can send the client an email notification on your behalf when federal and state returns and extensions are accepted. You'll need to select this option in the client's return before you create the electronic file.
  8. Select
    View
    , then
    Diagnostics
     to review the diagnostic messages in the
    Federal Diagnostics
     window. Select any item displayed in the window to open the corresponding screen to address the diagnostic message. Verify that you've cleared the Critical and ELF Critical diagnostic messages and have reviewed the FYI diagnostic messages, then close the
    Federal Diagnostics
     window.
  9. By default, the forms that print in the government collation include only the forms required to be submitted to the taxing authority when you file an electronic return. To change this collation, select
    Setup
    , then
    1065 Partnership
     to open the
    1065 Product Information
     window. Select the Federal or state tab, then
    Tax Return
     to change the print collation for all electronic returns. We strongly recommend using the default collation. This won't affect which forms are included in the electronic file.
  10. When you create the federal electronic file, UltraTax CS automatically creates the state electronic file. You can suppress the creation of the state electronic file and file a paper return for the state.
    note
    Except for PDF attachments for electronic files, the IRS won't permit you to submit additional paperwork to the taxing authority.
  11. Select
    File
    , then
    Print Returns
    .
  12. Mark the
    Government copy
     and the
    Create electronic file
     checkboxes.
    note
    • To create the electronic file for the return or check the return for electronic filing errors without printing forms, mark only the
      Government copy
       and
      Create electronic file
       checkboxes. Don't mark the
      Paper
       checkbox in the
      Print Returns
       window.
    • If you use a 3rd-party application vendor to transmit returns, mark the
      Create electronic file (for 3rd Party)
       checkbox to create the electronic file. The 3rd-party vendor is responsible for checking for errors.
  13. Select
    Options
     and verify that the necessary federal and any state checkboxes are marked.
    note
    If you're creating an electronic file for only FinCEN Form 114, Report of Foreign Bank and Financial Accounts (FBAR), clear the
    Federal
     and any state checkboxes, and only mark the
    Report of Foreign Bank and Financial Accounts (FinCEN Form 114)
     checkbox.
  14. To create electronic files for multiple clients at the same time, select
    Clients
     and select the clients.
  15. Select
    Preview
     to view the return on screen, or select
    Print
     or
    E-File
    . When you select
    Preview
     or
    Print
    , UltraTax CS checks for errors in the electronic file.
    note
    You'll need to select
    Print
     or
    E-File
     in the
    Print Returns
     window to create the electronic file. If you select
    Print Preview
     in the toolbar, mark the
    Print Selected Forms
     checkbox in the
    Print Returns
     window, or select
    Preview
     or
    Check E-File
     in the
    Print Returns
     window, UltraTax CS doesn't generate the electronic file.

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