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Partner Data Entry > Allocations window
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You can allocate all partners' amounts in the Allocations window, or you can specially allocate a single partner's amounts using the input screen dialogs. The Allocations window is divided into two sections.
- Allocation list - Use the list on the left side of the window to select the information you want to view in the allocation scheme group box and grid on the right side of the window.
- Allocation scheme group box and allocation grid - Use the group box and the grid on the right side of the window to enter data or view information about amounts that have been specially allocated to the partners.
To open the Allocations window, select the Partner Information 
button, choose View and then Partner Information, or press CTRL+R, then select the Allocations button.
button, choose View and then Partner Information, or press CTRL+R, then select the Allocations button.Allocation list
The Allocation list on the left side of the Allocations window allows you to select the information you want to view in the allocation grid on the right side of the window. Use the drop-down list to select the allocation detail you want to view: All Allocations with Amounts, Only Specially Allocated Amounts, and Custom Allocations.
note
If desired, to increase the size of the allocation grid, you can hide the Allocation list. To hide the Allocation list, choose Setup and then Share Allocations Workspace. When this option is selected, the Allocation list will be hidden. To view the Allocation list, hover your mouse pointer over the Allocation list ribbon.
All Allocations with Amounts
Select this option from the drop-down list to view all existing federal and state amounts that can be allocated to the partners. The folders in this list correlate directly with the input screen folders. Select the items in the Allocation list to filter the allocation information for a specific application, folder, screen, or field. Allocations listed in bold font indicate that the amount has been specially allocated.
Only Specially Allocated Amounts
Select this option from the drop-down list to view all specially allocated amounts in a single list in the allocation grid on the right side of the window.
Custom Allocations
Select this option from the drop-down list to view a list of all custom allocations. After you set up a custom allocation, that custom allocation is available for selection in as many special allocations as desired.
note
The Custom Allocations option is available only if a custom allocation has been created. Choose Edit and then Create Custom to create custom allocations.
<Find screen, alloc name, amt>
Enter a screen name, allocation name, or amount, and select the Go button to find the entered search criteria in the Allocation list. UltraTax CS displays a list of all items in the Allocation list that match the entered search criteria.
note
If Only Specially Allocated Amounts is selected in the drop-down list, UltraTax CS searches the allocation grid on the right side of the screen, rather than the Allocation list.
Fields & buttons
Allocation scheme group box
Specially allocate
Mark this checkbox to specially allocate the amount. Clear this checkbox to remove a special allocation.
US: <allocation name>
Select this option to allocate a state allocation using the defaulting federal allocation. This allocation type is marked automatically for a state allocation when the
Default state partner special allocations to the corresponding federal special allocation
field is selected on the federal CltOptns Screen.note
This option is only available on a state allocation that has the ability to default to a federal allocated amount.
Percentage
Select this option to use a single percentage column for the special allocation.
Units
Select this option to use a single unit column for the special allocation.
Absolute dollar
Select this option to use a single absolute dollar column for the special allocation.
Loss
Select this option to use the loss sharing percentage for the special allocation.
Custom
Select this option to use a previously-defined custom allocation for the special allocation. Use the drop-down list to select the desired custom allocation.
Advanced
Select this option to use multiple allocation scheme methods for the special allocation (for example, to use both an absolute dollar column and a percentage column).
Define Scheme
Select this button to open the Advanced Allocation Scheme dialog to define the advanced allocation scheme. This button is available only if the
Advanced
option is selected.Partners to view group box
note
The Partners to view group box is available only when you use the Allocation list to focus to a specific amount.
All partners
Select this option to display all partners in the partnership.
Partners with amounts
Select this option to display only partners who have an amount allocated to them in the Partner Amount column. This option is available only for allocations that do not filter partners.
Only applicable partners
Select this option to display only partners who meet the criteria of a filtered allocation. For example, in the allocation for the
Gross farming or fishing income
field in Screen K-3, only those partners subject to self-employment are displayed. This option is available only for filtered allocations.Applicable partners and partners with amounts
Select this option to display the following partners.
- Those partners who have an amount allocated to them in the Partner Amount column even if they do not meet the criteria of the filtered allocation.
- Those partners who meet the criteria of the filtered allocation, but have no amount allocated to them.
This option is available only for filtered allocations.
Other field & buttons
Special Allocation grid
In the columns in this grid, add, edit, or delete the partner note; view the partner's allocated amount for Schedule K-1; or enter the amount, unit, or percentage of the amount you want to allocate to each partner. The options selected in the Allocation scheme group box determine which columns appear.
- Select the field in the partner note column
for a partner to open the Field Note/Tick dialog to add, review, modify, or delete the partner's note. - The Partner Amount column shows the total amount to allocate and the amounts that will print on each partner's Schedule K-1 and other partner worksheets and reports for the item.
- Columns with a % heading are percentage columns. When not also using a unit component, the final percentage column must always total 100 percent.
- Columns with a $ heading are absolute dollar columns.
- Columns with a # heading are unit columns.
- Columns with >$ and >% headings are the greater of columns.
note
Select a column heading to sort the grid information in ascending order. Select the column heading again to sort the grid information in descending order.