Entering functional expenses for Form 990
If the client is a section 501(c)(3) or (4) organization or a section 4947(a)(1) nonexempt charitable trust, you'll need to report expenses on a functional basis to file a complete return. Other entities can choose to file on a functional basis.
There are several methods are available to enter expenses on a functional basis on the
Exp
, Exp-2
, Event-3
, Event-4
, and Grants
screens, and the Officer Information
window.If the expenses were prepared on a functional basis, but no return detail is desired, enter amounts directly on the input screen.
You can enter descriptions, total expense amounts, or percentages to allocate to program services, management and general, and fundraising in the following scenarios:
- Expenses were prepared on a functional basis, and you want return detail.
- The expenses in the accounting records are not reported on a functional basis, but the organization's budget or other financial documentation provides percentages for the functional breakdown of expenses.
To do so, use the
Total / Program Service
, Mgt and General
, and Fundraising
statements on the Exp
, Exp-2
, Event-3
, and Event-4
screens. note
For 990E clients, by entering expenses on a functional basis using percentages for Form 990, Part IX.
