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This article applies to:

  • Product: UltraTax CS
  • Return type: 1040 Individual
  • Subject: e-file

Define the 1040 electronic filing configuration

To configure UltraTax CS to file 1040 returns electronically, you'll first need to set global options in
Setup
,
Office Configuration
, then the
E-Filing
 tab. The options you set in this tab apply to all clients and include options for Electronic Filing Identification Numbers (EFINs), state electronic files, alternate Electronic Return Originator (ERO) information, Practitioner or Self-Select Personal Identification Numbers (PINs), and bank products.
The 1st time you open UltraTax CS, you'll need to enter your EFIN and, if necessary, designate CS Connect as your electronic filing transmitter or change the drive and path where the 3rd-party application looks for the electronic files.
The following steps will help you do the following:
  • Determine whether you'll file all returns using a single EFIN or several EFINs.
  • Determine the states you want UltraTax CS to create electronic files for when UltraTax CS creates the federal files.
  • Indicate that you want to use the Practitioner PIN option rather than the default Self-Select PIN option or automatically generate a PIN.
  • Indicate participation in Refund Advantage bank products.
  • Indicate whether you'd like the
    File this return electronically
     checkbox proforma'd and marked for all new clients.
  • Set print options for the facsimile of Form 9325.
  • Set email notification options.
  1. Select
    Setup
    , then
    Office Configuration
    .
  2. Select the
    E-Filing
     tab.
  3. Select 1 of the following options in the EFIN (Electronic Filing Identification Number) section.
    • If you're filing electronic returns using only 1 EFIN, select
      All returns in this office will file using EFIN
       and enter the 6-digit, IRS-assigned EFIN in the field.
    • If you're using different EFINs, select
      Several EFINs are being used
      . After you select this option, you'll need to assign EFINs to each preparer in the Preparers tab. To do so, select the
      Preparers
       tab, select
      Add
       or
      Edit
       for each preparer, enter the EFIN in the
      Preparer EFIN
       field, then select
      OK
       to save the information.
    important
    For UltraTax CS to properly assign this EFIN in the electronic file for each client, you'll need to select the preparer from the
    Preparer
     field in the
    File
    , then
    Client Properties
     window before you mark the
    File this return electronically
     checkbox in the
    ELF
     screen.
  4. Select
    States
    . If you haven't received the required approval from a state, or if you want to suppress the creation of all electronic files for a given state, clear the checkbox next to the state.
    note
    The options set in this window affect electronic returns for all entities. UltraTax CS gives several options for suppressing state electronic returns.
  5. Select
    Done
     to close the
    States
     window.
  6. Select
    ERO
     to open the
    Electronic Return Originator (ERO)
     window. UltraTax CS uses the licensed firm information as the default for the ERO information. To enter alternate information for the ERO rather than use the licensed firm information, select
    Use alternate ERO information
     in the Electronic Return Originator (ERO) information to Electronic Filing Signature Form section, then complete all of the fields for the alternate ERO.
    note
    If you're using multiple EFINs, you'll need to enter any alternate ERO information for each EFIN individually.
  7. If you want to use the Practitioner Personal Identification Number (PIN) option rather than the Self-Select PIN option, mark the
    Practitioner PIN Program filer
     checkbox.
  8. If you want to have UltraTax CS automatically generate the taxpayer's PIN, mark the
    Automatically generate taxpayer(s) PIN
     checkbox. If the taxpayer consents to using a PIN generated by UltraTax CS, you'll need to receive a signed Form 8879, IRS e-file Signature Authorization from the client before transmitting the return, or a signed Form 8878, IRS e-file Signature Authorization for Application for Extension of Time To File from the client before transmitting an extension. If the taxpayer doesn't consent to using the PIN generated by UltraTax CS, a
    Suppress automatic PIN generation
     field is available in the
    PIN
     screen.
  9. If you want to have UltraTax CS automatically generate the signature date (to use the system date when you enter a PIN in the
    PIN
     screen), mark the
    Automatically generate signature date
     checkbox.
  10. Select
    Done
     to close the
    Electronic Return Originator (ERO)
     window.
  11. Select
    Done
     to close the
    Office Configuration
     window.
  12. Select
    Setup
    , then
    1040 Individual
    .
  13. Select
    Other Return Options
    . UltraTax CS automatically proformas the
    File this return electronically
     checkbox to the current-year's return for clients you filed electronic returns for last year. If you don't want this proforma'd, clear the
    File the return electronically (Screen ELF)
     checkbox in the
    Proforma
     tab of the
    Other Return Options
     window. You'll then need to individually mark the
    File this return electronically
     checkbox in the
    ELF
     screen for each client you want to file electronically.
  14. To automatically mark the
    File this return electronically
     checkbox for proforma'd clients on the 1st time in the client, mark the
    File the return electronically if not marked for e-file in the prior year (Screen ELF)
     checkbox in the
    Other
     tab.
  15. By default, the Form 8453 filing instructions print with Form 8453 for document attachments indicated in the fields in the Form 8453 - Paper Document Attachments section of the
    ELF
     screen as code 3 (Yes, in taxpayer's possession). This is useful when you send Form 8453 to ask for certain documents from your client before mailing Form 8453. To print Form 8453 filing instructions for all indicated attachments, mark the
    List all indicated attachments in Form 8453 Filing Instructions
     checkbox in the
    Other
     tab.
  16. In accordance with the IRS form design, the taxpayer's address is right-aligned when the facsimile of Form 9325 prints. To have the taxpayer's address print left-aligned on the facsimile of Form 9325, mark the
    Print Form 9325 taxpayer mailing address left-justified
     checkbox in the Other section of the
    Return Presentation
     tab.
  17. Select
    OK
     to close the
    Other Return Options
     window.
  18. Select
    New Client Options
    . Mark the
    File the return electronically (Screen ELF)
     checkbox in the Other section to automatically mark the
    File this return electronically
     checkbox in the
    ELF
     screen for new clients. If you don't want this checkbox marked automatically, clear the
    File the return electronically (Screen ELF)
     checkbox. You'll then need to individually mark the
    File this return electronically
     checkbox in the
    ELF
     screen for each client you want to file electronically.
  19. To automatically print PIN forms for all new clients who electronically file returns before completing all PIN fields, mark the
    Print electronic filing PIN signature forms (Screen PIN)
     checkbox in the Other section of the
    New Client Options
     window.
  20. Select
    OK
     to close the
    New Client Options
     window.
  21. To use bank products for 1040 returns, select
    Setup
    ,
    1040 individual
    ,
    Bank Products
    , then mark the
    Use Electronic Refund Disbursement Service
     checkbox. Enter the fees in the Fees section, then select
    Validate
     to retrieve Refund Advantage or EPS Financial enrollment information.
  22. To have UltraTax CS automatically enter
    1
     (Return) in the
    Email notification when electronically filed return is accepted by taxing agency
     field in the
    ELF
     screen for all clients with an email address, select
    Setup
    ,
    Client Communications
    ,
    ELF / eSign Options
    , then
    Email address entered
     from the dropdown for the
    When
     field in the Automatically mark Email ELF Ack section.
  23. Select
    OK
     to close the
    ELF/eSign Options
     window, then
    OK
     again to close the
    Client Communications
     window.
  24. The steps to complete your electronic filing configuration vary depending on whether you're using CS Connect or a 3rd-party application vendor to transmit the returns. If you're using CS Connect, your electronic filing configuration is complete. Select
    OK
     to close the
    System Configuration
     window and begin entering data for the return.

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