Skip to main content

Solutions

Products

Recommended products

Questions? We are here to help.
Contact us

Purchase

Questions? We are here to help.

Resources

Enter accounting transactions

Enter transactions options dialog

Use the Enter Transactions Options dialog to select data-entry options for the Enter Transactions screen. These options are intended to make transaction entry faster and more efficient while also allowing you to match data-entry behavior with your preferred workflow. The options that you specify in this dialog are client and user specific, which allows each data-entry staff to set their own options on a client-by-client basis.
Choose
Actions
, and then
Enter Transactions
. In the Enter Transactions screen, choose
Edit
 and then
Options
.

Settings tab

  • Settings
    • Select the default journal to use for journal entry transactions for this client. The application automatically populates the
      Type
       and
      Journal
       fields in the Enter Transactions screen with these selections, but you can change the journal as necessary during data entry.
    • By default, the application clears the data in the Current Data Entry Session filter when you change the current posting period, select a different client, or close the application. To prevent the application from clearing this data when you change the current posting period or client, mark the
      Clear data entry session only when the application is closed
       checkbox.
  • Data Entry Defaults
    • Distribution description.
       Select the default transaction description to use when entering transactions for this client
      • Select Transaction description/payee to use the text from the
        Description
         or
        Payee
         field in the
        Enter Transactions screen
        .
      • Select Journal description to use the text from the
        Description
         field in the
        Setup > Journals screen
         for the selected journal.
      • Select General Ledger account to use the text from the
        Description
         field in the
        Setup > Chart of Accounts screen
         for each GL account distribution.
        note
        Regardless of which option you select, the application allows you to override text in the distribution description field. When you TAB to the Description column, you can press F2 to move the cursor to the end of the default description so that you can append text to the end.
    • Transaction date / Payroll check date.
       Select the date to use as the default date in the
      Date
       field for transactions and payroll checks when you open the Enter Transactions screen.
      • Current period end date
        . (Transactions only) The application automatically enters the current period end date in the
        Date
         field and considers that the current date when you
        use shortcuts for entering dates
        . Therefore, if you enter a two- or three-digit number in the date field, the application automatically fills in the month and year of the current posting period instead of the month and year of the system date.
      • If you spell out the month name when this option is selected, the application does not automatically convert that text to the correct month number.
      • None
        . The application leaves the
        Date
         field blank and considers the system date to be the current date when you
        use shortcuts for entering dates
        . If you enter a date for a transaction and then save it, the application uses that date as the current date for subsequent transactions until you close the Enter Transactions screen.
      • System date
        . The application automatically enters your computer's system date in the
        Date
         field and considers that the current date when you
        use shortcuts for entering dates.
        note
        • If you override the date and then save the transaction, the application considers that date to be the current date until you close the Enter Transactions screen.
        • If you select different dates for the Transaction date and Payroll date, the application uses the date for the first transaction you sae as the current date.
    • Increment reference by
      . Mark this checkbox and specify a number to have the application automatically increment the reference number for the journal entry, deposit, or payment by that amount for each new transaction that is entered.
      • note
        • The reference number can include up to 8 numeric characters.
        • You may use up to 4 decimal places, provided that the total number of characters for the reference including the decimal is no greater than 5.
      • Do not auto-fill values from previous transaction
        . Mark this checkbox to prevent the application from automatically entering a previous value in the
        Reference
        ,
        ID
        ,
        Payee
        , and
        Description
         fields when you press the Tab key to advance through those fields.
  • Hash Totals
    • Use the hash totals to verify the accuracy of the data you enter. You can choose to display hash totals for the transaction count, reference, amount, debit and credit amounts, and/or GL account. The application calculates each hash total as a summation based on the transactions in your filtered transactions list and displays the totals in the status bar at the bottom of the screen.
    • If you choose to display the GL account hash total, you can select a segment from the Account segment field to limit the hash total to that segment only.
      note
      Because hash totals are based on the filtered transactions list, you can select the
      Current Data Entry Session
       filter to display hash totals of your current data entry session only.

Fields to Skip tab

  • Fields to Skip
    • Mark the checkbox for any field to skip as you enter data in the fields in the Transaction Detail section. When you press the TAB key to move from field to field, the application skips the fields selected in this section.
  • Distribution Columns to Skip
    • Mark the checkbox for any column to skip as you enter data in the Distributions grid. When you press the TAB key to move to the next column, the application skips the columns selected in this section.

This article applies to:

  • PRODUCT: Workpapers CS
  • Subject: Journal entries

Related Content