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Enter accounting transactions

Enter transactions screen

Show all hidden content
Use this screen to enter journal entries. Because you can create only journal entry transactions in the
Enter Transactions screen
, the application automatically selects
Journal entry
 in the
Type
 field, and you can't change that. When you save a transaction, the application immediately posts it to the proper accounts.

About the Enter transactions screen

  1. Select
    Actions
     then
    Enter Transactions
    .
The Transactions list includes all journal entries for the selected journal and posting period, and it may include journal entries created from other parts of the application.

Fields and buttons

Transactions list

The Transactions list displays information for all transactions for the selected journal.
note
  • You can unlock and resize this frame and also dock it in other locations on the screen or on another monitor. To move the list back, double-click the title bar. To move it to the last location, double-click the title bar again.
  • You can limit the number of transactions displayed by selecting a primary filter, and you can further limit the number of transactions by applying a common filter.

Transaction detail

The grid in the Distributions tab includes an Account Description column. When you select a GL account, the application automatically enters the GL account description (as entered in the
Chart of Accounts
 screen) in this column, and you can't modify that description. You can, however, enter a different description for the distribution in the Description column.
When you press
Tab
 (or
Enter
, if you marked the
Use Enter key to move between fields
 checkbox in the System tab of the User Preferences) in the
Reference
,
ID
,
Payee
, and
Description
 fields, the application automatically enters the data in those fields from the last saved transaction. If you don’t want to repeat the information from the last saved transaction, you can enter or select new information, press CTRL + Spacebar on your keyboard to leave the field blank and move to the next field, or disable the auto-filling behavior by marking the
Do not auto-fill values from previous transaction
 checkbox in the Enter Transactions Options dialog.
The application automatically uses the date from the last saved transaction for subsequent transactions, but you can override that date as necessary.
  • Type:
      The Journal entry transaction type is selected by default and can't be changed.
  • Subtype:
     select the journal entry subtype. For a standard client, the dropdown list for this field includes Adjusting, Other, Potential, Reclassifying, and Tax Adjustment. For a consolidated master client, the dropdown list for this field includes Eliminating, Potential, and Tax Adjustment.
  • Journal:
     select the journal or enter a unique description to add a journal on the fly. The dropdown list for this field includes all journals set up in the Journals screen.
  • Posting Period:
     select the posting period. The dropdown list for this field includes dates that are entered or automatically created by the application in the Period End Dates dialog (accessed by selecting the
    Edit Dates
     button in the Accounting Information tab of the Clients screen).

Status bar

The status bar within the Transaction Detail section provides easy access to important information about the highlighted transaction.
  • Source:
     Displays the original source of the transaction.
    • CSA conversion
    • Data entry
    • Fixed Assets CS import
    • Spreadsheet import
    • Transaction template
  • Net income effect:
     Displays the effect that the current transaction has on the year-to-date net income. The net income effect is the total of the balances for all revenue and expense accounts included in the current transaction.
    • A credit to a Revenue or Expense type account increases net income.
    • A debit to a Revenue or Expense type account decreases net income.
  • Hash totals:
     Displays the sum of selected values across all transactions in the list. To display the hash total, select the checkboxes in the Enter Transactions Options dialog for the items to include.

Add and delete buttons

  • Add button:
     Opens a new transaction record.
  • Delete button:
     Deletes the selected transaction record.

Void and reverse buttons

Edit multiple transactions

Opens the Edit Multiple Transactions dialog, where you can delete, void, reverse, edit, or transfer multiple transactions at the same time.

This article applies to:

  • Product: Workpapers CS
  • Subject: Journal entries,Payments,Posting periods,Trial balance

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