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This article applies to:

  • Product: Workpapers CS
  • Subject: Integration

Workpapers CS
 data sharing

note
W-2 data sharing only works for employees with valid social security numbers. W-2 data for employees with no social security number or with "Applied For" won't be available for import into UltraTax CS.
You can automatically share general client and employee data based on EIN or SSN in many of our CS Professional Suite applications and in Onvio. With data sharing you can do the following:
  • Share general client data with UltraTax CS.
  • Share general client data with Practice CS.
    Example: Your firm has an existing 1120S client already set up in Practice CS and you now want to set up that client in
    Workpapers CS
    .
    1. Workpapers CS
      , select
      Setup
      ,
      Clients
      , then
      Add
      . Enter a
      Client ID
       and
      Name
       in the identification section and select the services your firm provides for this client.
    2. Select
      Add
       to create the new client record.
    3. Select the
      Accounting Information
       tab,
      Edit
      , then
      1120S
       from the dropdown for
      Entity
      .
    4. Select the
      Main
       tab and enter the client's EIN.
    5. If the EIN you enter exactly matches the client's EIN already recorded in Practice CS,
      Workpapers CS
       prompts you (via a Data Sharing window) either to accept the client's basic information from Practice CS, or to postpone that acceptance. If you choose to accept,
      Workpapers CS
       automatically completes many of the fields in the Clients screen with current information from Practice CS (including names, addresses, phone numbers, and other contact information).
  • Share general client data with Onvio.
  • Share generalinformation between multiple clients in
    Workpapers CS
    .

Setup details for data sharing

  • Before you can share data between 2 CS Professional Suite applications and/or Onvio Link, you need to define the data locations in both of those applications. In
    Workpapers CS
    , select
    Setup
    ,
    File Locations
    , then the
    CS Professional Suite
     tab and specify the data locations for all of your firm's other CS Professional Suite applications and/or Onvio.
    note
    Shared data files are created in the X:\WINCSI\Accounting CS Data\clientID folder and named as follows: AxxxxxXP.XX16 (where xxxxx represents the 1st 5 characters of the client's ID).
  • Be sure to first specify the client's correct entity (the default entity is 1120C) in
    Workpapers CS
     before entering the client's EIN in the
    Clients
     screen. This step is critical to enabling the data sharing features to work correctly.
    note
    Only the primary address is shared with other applications, and that address is automatically defined as the mailing address for the entity.
  • To share client information, EIN and SSN information must match exactly across CS Professional Suite applications and/or Onvio.
  • Go to
    Setup
    ,
    Firm Information
    ,
    Firm
    , then the
    Preferences
     tab and mark the
    Enable data sharing
     checkbox.
  • Rebuild data sharing if you marked the
    Enable data sharing
     checkbox after it was previously cleared, or if the
    Allow use of the data sharing feature
     checkbox has been marked in the
    Data Sharing
     tab of the
    Office Configuration
     window in UltraTax CS. While in
    Enter Transaction
    , select
    Setup
    ,
    Clients
     or
    Employees
    , then
    Rebuild Datasharing
     to rebuild for all clients or the current client.
Steps in UltraTax CS
  1. Select
    Setup
    ,
    User Preferences
    , then the
    File Locations
     tab and select the option for
    CS Accounting Products
    . Make sure that the file locations are listed correctly for that application.
  2. Go to
    File
    , then
    Client Properties
     and make sure that the EIN/SSN listed is the same as the EIN/SSN in
    Workpapers CS
    .
  3. Go to
    Setup
    ,
    Office Configuration
    , then the
    Data Sharing
     tab and make sure the
    Allow use of the data sharing feature
     checkbox is marked.
  4. In the UltraTax CS client, select
    File
    , then
    Client Properties
    .
  5. In the
    Advanced Properties
     tab, make sure the
    Exempt this client from all Data Sharing functionality
     is cleared.
  6. Make sure the entity type for the client is the same in both applications.
Steps in Practice CS
  1. Complete the previous
    Steps in
    Workpapers CS
     section.
  2. In Practice CS, select
    Setup
    ,
    Firm
    , then the
    Preferences
     tab and mark the
    Integrate this Firm with other solutions
     checkbox.

Sharing client and employee information with Onvio

You must be licensed for Onvio and have Onvio Link installed to be able to share client and employee information between
Workpapers CS
 and Onvio. Based on matching EIN/SSN, the client or employee information in
Workpapers CS
 is shared with a contact in Onvio.
Steps in
Workpapers CS
  1. Make sure to complete the previous setup steps in the
    CS Professional Suite
     tab of the
    File Locations
     window.
  2. Go to
    Setup
    ,
    Firm Information
    ,
    Firm
    , then the
    Preferences
     tab and make sure the
    Enable data sharing
     checkbox is marked.
Steps in Onvio Link
  1. Install Onvio Link.
  2. Enable data sharing and set up the data locations for
    Workpapers CS
     and Onvio.
Information that data shares
Client information:
  • Telephone number
  • Address
  • Email address
note
Client information can data share from Onvio Clients or Contacts.
Internal use only
Accounting CS requires a FIRM database for integration and data sharing to work with UltraTax CS. The format of the Accounting CS database name must be
ACS_<FirmID&>_Firm
 (for example, ACS_0_Firm, ACS_999_Firm, ACS_798046_Firm_). Also, integration and data sharing won’t work if there are multiple FIRM databases.

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