Options for letters
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You can select options on the
Report
tab of the Page Setup
screen to modify related options in the following locations: - in Report Designer
- screen
To select options for letters, select a letter in the Report Designer then select .
Select a header, footer, and date options
- Choose how you want the header or footer to print on the selected letter. The dropdown includes the following options:
- Print on every page
- Print on first page only
- Print on all but the first page
- Print on first page with alternate on subsequent pages
- Print on last page only
- Print on all but the last page
- Print on last page with alternate on previous pages
- Don’t print
- Select the date type to print on the selected letter.
note
- The Alternate Header and Footer regions in a letter can be used for letters that are more than 1 page long. SelectPrinton 1st page with alternate on subsequent pages on theReportstab of thePage Setupscreen, for both theHeaderandFooterfields.
- The type of dates that are available vary based on the report type. For example, letters include standard dates, bank account statement dates, accounting dates, accounts payable dates, and accounts receivable dates.
Select options for letters
The following options for accounting method, filtering and sorting, journal entry treatment, accounts payable/receivable treatment, implied filtering, and third-party sick pay treatment apply to the selected letter.
The implied filter is the default setting that you can override at .
Accounting Treatment Options
- Mark theAccounting methodcheckbox to create an optional section in thePrint Optionsscreen so you can select an accounting basis (Client, Accrual, or Cash) for reports that include accounts payable and/or accounts receivable general ledger activity.noteThe accounting basis can be set up in the and/or the to be used as the default for reports that use the Client basis and reports that depend on a basis, but don't offer the accounting method options at print time.
- Mark theBalance basischeckbox to create an optional section in thePrint Optionsscreen so you can select a Balance Basis (Unadjusted, Adjusted, Report, Tax, and Other).noteBasis types that are applied to amounts in a report or financial statement in the Report Designer via the Design Tools frame aren't replaced with the basis that's selected in thePrint Optionsscreen at print time.
Filtering and sorting
Mark the checkboxes for the data sources to include in the
Print Options
screen when you print the selected report.
note
The Bank Account data source is available by default. All other data sources vary based on the variables that are inserted on the selected report. For example, for a report that includes client variables, the
Client
checkbox is displayed in the Filtering and Sorting Options section.Journal entry treatment
Mark the proper checkbox for the payroll, accounts payable, and/or accounts receivable journal entry treatment options to include the corresponding summarizing options in the
Print Options
screen when you print the selected report.Accounts payable / Accounts receivable treatment
Mark the proper checkbox to include the Discount treatment, Aging basis options, and/or include the Period definition options in the
Print Options
screen when you print the selected report. Implied type filtering
The options you choose here determine the default accounts and transactions (based on their type) that are included when you print the selected report.
note
You can override certain implied filtering options in the Filtering and Sorting section of the
Print Options
screen when you print the selected report.For general ledger accounts
- None: It applies no default filtering so that all general ledger accounts are displayed.
- Non-memo accounts: It filters out memo-type accounts so that only non-memo-type accounts are displayed.
For vendor transactions
- None: It applies no default filtering so that all vendor transactions are displayed.
- AP transactions only: It filters out payroll-related vendor transactions so that only accounts payable transactions are displayed.
- PR transactions only: It filters out accounts payable transactions so that only payroll-related vendor transactions are displayed.
Implied status filtering
The options you choose here determine the default checks and transactions (based on their status) that will be included when you print the selected report.
note
You can override certain implied filtering options in the Filtering and Sorting section of the
Print Options
screen when you print the selected report.For checks
- None: It applies no default filtering so that all checks (regardless of status) are displayed.
- Standard: It filters out voided, deleted, pending, and unprinted checks so that only standard, live checks are displayed.
- Unprinted: It filters out checks with any status but unprinted so that only unprinted checks are displayed.
- Pending: It filters out checks with any status but pending so that only pending checks are displayed, meaning checks that originate from a suspended batch in theEnter Batch Payroll Checksscreen.
For transactions
- None: It applies no default filtering so that all transactions (regardless of status) are displayed.
- Standard: It filters out voided and deleted transactions so that only standard, live transactions are displayed.
For vendor transactions
- None: It applies no default filtering so that all vendor transactions (regardless of status) are displayed.
- Open: It filters out vendor transactions with any status but open so that only open vendor transactions are displayed.
- Closed: It filters out vendor transactions with any status but closed so that only closed vendor transactions are displayed.
- Standard: It filters out voided and deleted vendor transactions so that only standard, live vendor transactions are displayed.
- Pending: It filters out vendor transactions with any status but pending so that only pending vendor transactions will be displayed, meaning vendor transactions that are selected to pay in theManage Paymentsscreen.
For liabilities
- None: It applies no default filtering so that all liabilities (regardless of status) are displayed.
- Open: It filters out liabilities with any status but open so that only open liabilities are displayed.
- Closed: It filters out liabilities with any status but closed so that only closed liabilities are displayed.
- Standard: It filters out voided and deleted liabilities so that only standard, live liabilities are displayed.
For customer transactions
- None: It applies no default filtering so that all customer transactions (regardless of status) are displayed.
- Open: It filters out customer transactions with any status but open so that only open customer transactions are displayed.
- Closed: It filters out customer transactions with any status but closed so that only closed customer transactions are displayed.
- Standard: It filters out voided and deleted customer transactions so that only standard, live customer transactions are displayed.
Implied impound status filtering
For payroll checks
- None: It applies no default filtering so that all payroll checks (regardless of impound status) are displayed.
- Pending: It filters out payroll checks with any impound status but pending so that only pending impound status payroll checks are displayed.
- Funded: It filters out payroll checks with any impound status but funded so that only funded impound status payroll checks are displayed.
- Not applicable: It filters out all payroll checks with an impound status so that only non-impound payroll checks are displayed.
For vendor checks
- None: It applies no default filtering so that all vendor checks (regardless of impound status) are displayed.
- Pending or Funded: It filters out non-impound vendor checks so that only vendor checks with pending or funded impound status are displayed.
- Not applicable: It filters out all vendor checks with an impound status so that only non-impound vendor checks are displayed.
For payroll liabilities
- None: It applies no default filtering so that all payroll liabilities (regardless of impound status) are displayed.
- Pending: It filters out payroll liabilities with any impound status but pending so that only pending impound status payroll liabilities are displayed.
- Funded: It filters out payroll liabilities with any impound status but funded so that only funded impound status payroll liabilities are displayed.
- Not applicable: It filters out all payroll liabilities with an impound status so that only non-impound payroll liabilities are displayed.
Third-party sick pay (TPSP) treatment
Use the following options to specify whether or not check amounts for third-party sick pay should be excluded from the selected report.
- None: All check amounts for third-party sick pay are included in the selected report.
- Employer taxes only: Only employer tax portions of check amounts for third-party sick pay are included in the selected report.
note
If you try to delete a letter that's attached to a report profile, the application provides a message “XXX is associated with a report profile and can't be deleted.” Before deleting a specific letter, we recommend that you verify and remove it from all report profiles.
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