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This article applies to:

  • Product: Workpapers CS
  • Subject: Clients

Transfer client information

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You can use the
Transfer Client Information
 screen to copy the following information from one client record to another, saving time during client setup and helping to avoid potential data entry errors. You can transfer the following types of information:
  • Account groupings
    • Accounting CS transfers the account groupings that are added to the client on the Account Groupings screen.
    • In the Details column, select
      All
       to transfer all account groupings or
      Selected
       (and then select the ellipsis button) to select the account groupings to transfer — Account classification, Leadsheet schedule, and/or any custom groupings.
    • If both the source and destination clients have an account grouping with the same description, the application updates the account grouping information in the destination client record.
    • In order to transfer account grouping code/subcode assignments for GL accounts, you must transfer the account groupings and chart of accounts at the same time.
  • Chart of accounts
    • Accounting CS transfers the GL accounts that are added to the client via the Chart of Accounts screen.
    • In the Details column, select
      All
       to transfer all GL accounts or
      Selected
       (and then select the ellipsis button) to select the GL accounts to transfer.
    • If the destination client does not have an existing chart of accounts, the application copies the source client's account mask, segment codes, and GL accounts.
    • If the destination client has an existing chart of accounts, the source and destination clients' masks must match exactly — including the number and order of segments, the core and primary segments selected, separators and mask characters used, and the
      Allow leading zeros
       checkbox setting.
      note
      For multi-segment masks, if any of the source client's segments and segment codes do not already exist in the destination client record, the application will automatically add them to the Account Segments screen for the destination client.
    • If both the source and destination clients have a GL account with the same account number, the application will update the account information in the destination client record.
  • Tax codes
    • Accounting CS transfers tax codes that are added to the client via the Tax Codes screen.
    • If both the source and destination clients have a tax code with the same code and subcode, the application will update the tax code information in the destination client record.
    • In order to transfer tax code/subcode assignments for GL accounts, you must transfer the tax codes and chart of accounts at the same time.
    • The source and destination clients must be the same entity type.
    • The source and destination clients must be in the same fiscal year.
  • Trial balance views
    • Accounting CS transfers trial balance views that are added to the client via the Enter Trial Balance screen.
    • In the Details column, select
      All
       to transfer all trial balance views or
      Selected
       (and then select the ellipsis button) to select the views to transfer. All trial balance views that were set up for the source client in the View Maintenance screen are available for transfer.
    • If both the source and destination clients have a trial balance view with the same description, the application will update the trial balance view in the destination client record.
note
You can't transfer balance or earnings information from one client to another.
  1. To turn on Transfer Client Information:
  2. Select
    Setup
    ,
    Firm Information
    ,
    Security Groups
    , then the
    General
     tab.
  3. Mark the
    Transfer Client Information
     checkbox.
  4. To transfer information from one client record to another:
  5. Select
    File
    , then
    Transfer Client Information
    .
  6. Select the name of the client you want to copy information from in the
    Source client
     field.
  7. Select the name of the client you want to transfer information to in the
    Destination client
     field.
    note
    The dropdowns for the
    Source client
     and
    Destination client
     include all regular and subsidiary clients that were set up in the Clients screen and all client templates that were set up in the Client Templates screen. They don't include any consolidation master clients.
  8. Mark the checkbox for each type of data you want to transfer in the
    Information to Transfer
     grid.
  9. If the Details column for a data type includes a dropdown:
    • Select
      All
       to transfer all of the data of that type.
    • Use
      Selected
       to select specific data of that type to transfer. Select the ellipsis to open the <data type> selection window and select the specific data you want to transfer.
  10. Select
    Transfer
    .
    A diagnostic report displays after transferring the information.

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