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Chart of accounts

Merge accounts

The application lets you merge multiple accounts at the same time in the
Chart of Accounts
 or
Enter Trial Balance
 screens.
note
  • You can't merge GL accounts that are associated with a bank account; therefore, the grid doesn’t include any accounts that are associated with a bank account.
  • The application updates only those accounts for which an account is selected in the
    Merge Into
     column. If you've applied a filter, the grid may not display all available accounts.
  • You can use the
    Search
     and
    Filter
     fields at the top of the window to find specific accounts and to narrow the list of accounts displayed in the grid.
  • When you merge accounts, all balances for all periods are merged, not the balances for the current period.
  • To delete a core account, you also need to delete its associated segmented accounts.
Follow these steps to merge 1 or more accounts.
  1. Select
    Setup
    , then
    Chart of Accounts
    ; or
    Actions
    , then
    Enter Trial Balance
    .
  2. Select
    Edit
    , then
    Edit Multiple Accounts
    .
  3. In the
    Edit Multiple Accounts
     window, select
    Merge Accounts
     from the
    Information to edit
     field, then select
    Enter
    .
  4. In the
    Identification
     section of the
    Merge Account Numbers
     window, choose the method to use for merging accounts.
  5. Merge selected accounts into existing accounts.
     Select this option to merge data from accounts in the grid into other existing accounts.
    1. In the
      Account to Merge
       grid, locate the accounts that you want to merge into another account.
    2. In the
      Merge Into
       column for each of those accounts, select the account into which you want to merge the data from the account in the selected row.
    3. To delete the original account (from which the data was merged) after the accounts are merged, mark the checkbox in the
      Delete
       column. The application will delete the account after it has merged the data.
  6. Merge all accounts associated with a segment code into another segment code.
     select this option to merge data from accounts that use a specific segment code into accounts that use a different segment code.
    1. In the
      Segment
       field, select the segment that includes the code for which you want to merge accounts.
    2. In the
      Merge Code
       field, select the segment code for the accounts from which you want to merge data.
    3. In the
      Into Code
       field, select the segment code that you want to use for the merged accounts.
    4. Select
      Apply
      . The application displays the new account number in the
      Merge Into
       column for all accounts that use the segment and code selected in the
      Merge Code
       field.
    5. Locate the affected accounts in the grid and verify the account information in the
      Merge Into
       column. You can use the account as is, select a different account, or delete the entry.
    6. To delete the original account (from which the data was merged) after the accounts are merged, mark the checkbox in the
      Delete
       column. The application will delete the account after it has merged the data.
  7. Select
    Enter
     to have the application merge the accounts.
  8. Select
    Done
     to close the
    Merge Account Numbers
     window.
  9. Close the
    Edit Multiple Accounts
     window.

This article applies to:

  • Product: Accounting CS,Workpapers CS
  • Subject: Chart of Accounts,Journal entries,Posting periods,Trial balance

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