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Chart of accounts

Set up the chart of accounts mask

Before you can add accounts to the chart of accounts, you'll need to set up the mask to define the account format. You can color code the mask to help identify each segment.
Do the following steps to set up the account mask.
note
The account mask can be between 3 and 60 characters.
  1. Select
    Setup
     then
    Clients
    .
  2. Select the client then select
    Edit
    .
  3. On the Account Mask tab in the Chart of Accounts grid, define the following for up to 20 mask segments.
    • Core
      : Mark the
      Core
       checkbox for the segment you want to make the core account.
      • The application uses the core account to accumulate and report on consolidated totals.
      • You can position the core account anywhere in the mask.
      • You can flag only 1 row as the core account. If only 1 account exists, it's the core by default.
      • You can include a single decimal separator in the core.
    • Segment
      : Select a segment from the dropdown.
      • If you've set up segments for the client on the
        Account Segments
         screen, the dropdown will include those segments. You can add a row for each segment.
      • If you add a unique account segment here, the application adds that segment to the
        Account Segments
         screen when you save the client record.
      • The default segment description is
        Account
        .
    • Mask
      : On the
      Account Mask
       tab, change the Mask for the Account segment using 1 of the following symbols. By default, the mask is XXXXXXXXXX. Each segment pattern can consist of only 1 type of character.
      Symbol
      Character
      A
      Alpha characters only
      #
      Numeric characters only
      X
      Any character or separator
    • Color
       (Optional): Select a color for the segment from the dropdown.
      • The application displays these color codes in the
        Mask
         and
        Account number
         fields in the
        Chart of Accounts
         screen.
      • The default color is black. If you use the default black color for all segments of the mask, the application won't display any colors for the mask in the
        Chart of Accounts
         screen.
      • You can select the same color for more than 1 segment in the same mask.
    • Separator
       (Optional): Select a separator from the dropdown.
      • You can use only the predefined separators in the dropdown for the chart of accounts mask.
      • An account number can't end with a separator. The
        Separator
         field is grayed out for the last row in the Chart of Accounts Mask grid.
    • Primary
      : The application uses the primary segment for reporting and rounding balances.
  4. To have the application display leading zeros in account segment codes when the account number has more than 1 segment, mark the
    Allow leading zeros
     checkbox. This doesn't affect how the actual account numbers are created or displayed—only how the code is displayed.
  5. Select
    Enter
     to save your changes.

This article applies to:

  • Product: Accounting CS Client Access
  • Subject: Chart of Accounts

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