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Accounts payable

Print accounts payable checks from the Print Checks screen

Use the
Print Checks
 screen to select checks to print for 1 or more clients. The
Accounts Payable
 tab of the
Print Checks
 screen includes the following.
  • Checks selected in the
    Manage Payments
     screen.
  • Any unprinted AP check transactions from the
    Enter Transactions
     screen.
You can't change the check amounts listed in this screen.
When you print checks from the
Enter Transactions
 screen, the application prints all check types (vendor/payee, payroll, payroll liabilities, and accounts payable) selected on each tab.
  1. Select
    File
    , then
    Print Checks
    .
  2. Select the
    Accounts Payable
     tab.
  3. To show a list of checks available to print for individual vendors for a client, select the plus sign next to the client's bank account record.
  4. To select individual checks to print for the client:
    • Mark the checkbox for each check to print.
    • To print all AP checks for the client, mark the checkbox next to the client ID.
    note
    As you select checks to print, the status bar displays the total number of AP checks that will be printed and the total amount for all AP checks selected to print.
  5. If any unprinted AP checks have a blank date, use the Payment Date column to specify the date to print on the check.
    1. Enter the date in the Payment Date column for that check row to specify the payment date for a check.
    2. Enter the payment date on the client's bank account line to use it for all checks with blank dates and those for payables with a payment date that matches the original payment date.
  6. To view the selected checks before they are printed, select
    Preview Selected
    .
  7. On the
    Print
     window, choose your print options, then select
    OK
     to print the checks.
  8. After the checks have been printed:
    • Select
      Yes
       if all checks are printed correctly.
    • Select
      No
       if any of the checks didn't print correctly. 
    note
    • The application removes correctly printed checks from the
      Print Checks
       screen and adjusts the bank accounts accordingly.
    • For incorrectly printed checks, you'll use the
      Check Printing Confirmation
       window. This lists all of the checks that were printed. Mark the checkbox for any that didn't print successfully. When you select
      OK
      , the selected checks remain in the
      Print Checks
       screen until they are successfully printed.

This article applies to:

  • Product: Accounting CS,Accounting CS Client Access

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