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Accounts payable

Use the Rapid tab on the Enter Payables screen

Use the
Rapid
 tab of the
Enter Payables
 screen to enter multiple payable and/or credit memo transactions in a grid view.
  1. Select
    Actions
    , then
    Enter Payables
    .
    note
    Make sure you selected the correct client by verifying the
    Client
     field at the top of the screen.
  2. Select the
    Rapid
     tab.
    note
    • By default, the
      Rapid
       tab includes only the 1st 49 transactions. If the client has more than 49 transactions, the application shows a
      Results Limited
       notice and a
      Get More Items
       button. Select this to get the next 50 transactions.
    • You can use search and filter on the transaction list.
  3. In the blank row in the AP Transactions grid, select
    Payable or Credit memo
     as the transaction type.
  4. Select the journal and posting period.
  5. Select the vendor in the
    ID
     field. When you select the vendor, the application displays a distribution grid for the transaction following the current row.
    note
    To use the same vendor as the last saved transaction, press
    Tab
     (or
    Enter
    , if you marked the
    Use Enter key to move between fields
     checkbox in the
    User Preferences
     screen) without selecting a vendor.
  6. Enter the transaction date.
  7. Enter a reference number for the transaction.
  8. Select a payment term (payables only).
    note
    You set up payment terms in the
    Payment Terms
     screen. The application enters the due date based on the payment term settings, but you can override it.
  9. Enter the transaction amount.
  10. Select the AP account.
  11. In the distribution grid for this transaction, select the GL account for each distribution, then enter the distribution amount.
    note
    The application calculates the open balance.
  12. If applicable, select the 1099 type for the vendor.
  13. Attach a PDF, image, or metafile to the transaction, as needed.
  14. Press
    Tab
     at the end of the final distribution row.
    note
    The application saves the transaction and opens a new transaction record for you to enter the next payable or credit memo.

This article applies to:

  • PRODUCT: Accounting CS
  • Subject: Accounts Payable

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