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Accounts payable

Use the Detail tab in the
Enter Payables
 screen

Use the
Detail
 tab of the
Enter Payables
 screen to enter individual payable and/or credit memo transactions and to add more detail to a payable or credit memo transaction that was entered in the
Rapid
 tab.
  1. Select
    Actions
    , then
    Enter Payables
    .
  2. Select the
    Detail
     tab.
    note
    • By default, the
      Detail
       tab includes only the first 50 transactions. If the client has more than 50 transactions, the application shows a
      Results Limited
       notice and a
      Get More Items
       button. Use this to get the next 50 transactions.
    • You can use search and filter on the transaction list.
  3. Select the client, then
    Add
    .
  4. Select the transaction type.
  5. Choose a vendor from
    Vendor ID
    .
    note
    • The application enters the vendor name.
    • To use the vendor from the last saved transaction, press Tab or Enter without selecting a vendor. You can only use Enter if you marked the
      Use Enter key to move between fields
       checkbox in the
      User Preferences
       screen.
  6. Select the journal and posting period.
  7. Enter the transaction date.
  8. Enter a reference number for the transaction, if needed.
  9. Enter the transaction amount.
  10. Select the vendor address to use for this transaction (payables only).
  11. Select a payment term for payables.
    note
    You set up payment terms in the
    Payment Terms screen
    . The application enters the due date based on the payment terms, but you can replace them.
  12. Enter a PO number for the transaction (payables only).
  13. Select the AP account.
  14. Enter the memo text to include with the transaction.
  15. On the
    Distributions
     tab:
    1. Select the GL account for each distribution.
    2. Enter the distribution amount.
    note
    The application calculates the open balance.
  16. Select the
    Notes
     tab and enter any notes.
  17. Attach a PDF, image, or metafile to the transaction.
  18. Select Enter to save the transaction.

This article applies to:

  • Product: Accounting CS
  • Subject: Accounts Payable

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